OpenKM commercial

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  • OpenKM commercial

    1. 1. Commercial Presentation
    2. 2. Contents <ul><li>Who is OpenKM </li></ul><ul><li>The OpenKM solution </li></ul><ul><li>ROI </li></ul><ul><li>Technological Solution </li></ul><ul><li>Summary business cases </li></ul>
    3. 3. Who is OpenKM
    4. 4. Who is OpenKM? <ul><li>Business software solution. </li></ul><ul><li>Oriented to optimize the flow of content within the enterprise and the creation of a collaborative network among workers. </li></ul><ul><li>Powerful (minimum hardware consumption and optimization). </li></ul><ul><li>Robust. (Facilities with more than 3 million documents). </li></ul><ul><li>Solvent. Scalable solution. </li></ul><ul><li>Innovative. The first application developed with technology google (GWT) for creating web 2.0 applications </li></ul><ul><li>Access from mobile devices. </li></ul><ul><li>Solution for the future. From 2006 to date have come version brings more than 5 continuous improvement. </li></ul><ul><li>Stable. Low rate of incidents. </li></ul><ul><li>Secure. Professional support. </li></ul><ul><li>1000 active installations </li></ul><ul><li>86,000 downloads. </li></ul><ul><li>Translated into 26 languages. </li></ul><ul><li>20,000 unique users on the web. </li></ul><ul><li>4,000 members of the community. </li></ul><ul><li>Document management application appearing on Google on the first page of results in several queries (&quot;document management system&quot;). </li></ul><ul><li>30 partners in the development of the application. </li></ul><ul><li>The OpenKM team combines experience with youth with an average industry experience of 15 years. </li></ul><ul><li>100% Open Source Solution. </li></ul>
    5. 5. What does the product OpenKM? Three main points: 3. Locates and provides adequate information 2. Regulates access to and use of information 1. Stores and organizes all the intellectual capital Taxonomy Security Workflow Push Service
    6. 6. The OpenKM solution
    7. 7. The OpenKM solution : Four key processes Integration with third-party applications Automatic extraction of keywords Thesaurus Knowledge map Integrates and organizes 1 Analyzes 4 Captures and stores 2 Finds and reuses 3
    8. 8. Through OpenKM API, any application can integrate with OpenKM acting as producer or consumer of information. The information combines both automatic qualification and the human factor Internet and Intranet email Scan BPM and others Customer information Strategic information Departmental Information Finds and reuses 3 Analyzes 4 Integrates and organizes 1 Captures and stores 2
    9. 9. Captures and stores 2 Integrates and organizes 1 … and linked to related categories information is organized... Finds and reuses 3 Analyzes 4
    10. 10. … y se añaden las palabras clave significativas Se selecciona el documento … … and introduction of significant keywords Selection of document… Captures and stores 2 Integrates and organizes 1 Finds and reuses 3 Analyzes 4
    11. 11. … and introduction of metadata Selection of document… Captures and stores 2 Integrates and organizes 1 Finds and reuses 3 Analyzes 4
    12. 12. … and intoduction of notes Selection of document… Captures and stores 2 Integrates and organizes 1 Finds and reuses 3 Analyzes 4
    13. 13. … document scanning Captures and stores 2 Integrates and organizes 1 Finds and reuses 3 Analyzes 4
    14. 14. The search agents deliver quality content customized for each user The search agents are channels customized by the user that provide tailored information. Intellectual Capital Quality information SKOS Metadata Contents Categories Search Agent Captures and stores 2 Finds and reuses 3 Integrates and organizes 1 Analyzes 4
    15. 15. The search agents deliver quality content customized for each user Captures and stores 2 Finds and reuses 3 Integrates and organizes 1 Analyzes 4
    16. 16. The tag cloud to navigate around the repository via SKOS concepts Captures and stores 2 Finds and reuses 3 Integrates and organizes 1 Analyzes 4
    17. 17. Metadata for locating information throughout the repository via key concepts … metadata selection Captures and stores 2 Finds and reuses 3 Integrates and organizes 1 Analyzes 4
    18. 18. Category browsing for locating information throughout the repository via a hierarchical structure Category selection … Captures and stores 2 Finds and reuses 3 Integrates and organizes 1 Analyzes 4
    19. 19. The subscription mechanism can be permanently automatically informed of all developments Folder selection … Captures and stores 2 Finds and reuses 3 Integrates and organizes 1 Analyzes 4
    20. 20. Automatic processes can enrich and control the organization's intellectual capital Automatic extraction of concepts (SKOS) with tailored training models Reporting Full Audit User Tracking Growth control repository Finds and reuses 3 Analyzes 4 Captures and stores 2 Integrates and organizes 1
    21. 21. ROI
    22. 22. ROI <ul><li>General: </li></ul><ul><ul><li>Increased productivity, optimize performance (20% -30%). </li></ul></ul><ul><ul><li>Improving the quality of the final product. </li></ul></ul><ul><ul><li>Ranking and systematization of production processes. </li></ul></ul><ul><ul><li>Collaboration among geographic areas. </li></ul></ul><ul><ul><li>Streamline workflows. </li></ul></ul><ul><li>Key Concepts: </li></ul><ul><ul><li>Reuse against recreation. </li></ul></ul><ul><ul><li>Order against chaos. </li></ul></ul><ul><ul><li>Exo Brain vs. individual memory. </li></ul></ul><ul><ul><li>Optimization </li></ul></ul><ul><ul><li>The group over the individual. </li></ul></ul>Absolute Return
    23. 23. Retorno de inversión <ul><li>General: </li></ul><ul><ul><li>Increased availability of human resources. </li></ul></ul><ul><ul><li>Centrality of intellectual capital. </li></ul></ul><ul><ul><li>Security and reliability. </li></ul></ul><ul><li>Key Concepts: </li></ul><ul><ul><li>Modernization. </li></ul></ul><ul><ul><li>Staff training. </li></ul></ul>Relative Return
    24. 24. ROI Employees have a custom tool that fosters collaboration, learning and reuse The organization has a tool to evaluate the performance of employees It favors the decrease in research time and increased collaboration and learning The employees learn quickly and the company avoids the expensive process of change The company can optimize the behavior of employees, and adapt KM processes to its needs Due to its simplicity, the application is easily integrated into the work environment
    25. 25. ROI ... But I have no time while I continue with my normal job ... ... I do not know where to find the information I need ... ... And in most cases the information is already available internally. No time No resources Employees Information search Detail:
    26. 26. ROI ... We have concentrated all the intellectual capital ... ... Information is categorized ... ... And I have it accessible according to my information needs and role within the organization. clients strategy departaments Information
    27. 27. ROI 20% 10% 70% 20% 8% 2% Transport Access and storage Processing Paper OpenKM Time saving
    28. 28. Technological Solution
    29. 29. Technological Solution <ul><li>General: </li></ul><ul><ul><li>Jboss application server. </li></ul></ul><ul><ul><li>Java J2EE ( JDK 1.6 ). </li></ul></ul><ul><ul><li>Jackrabbit. </li></ul></ul><ul><ul><li>Lucene text search engine. </li></ul></ul><ul><ul><li>Hibernate </li></ul></ul><ul><ul><li>POI file format conversion. </li></ul></ul><ul><ul><li>Open Office </li></ul></ul><ul><ul><li>JBPM </li></ul></ul><ul><ul><li>KEA </li></ul></ul><ul><ul><li>Weka </li></ul></ul><ul><ul><li>Aperture </li></ul></ul><ul><ul><li>Rdf2Go </li></ul></ul><ul><ul><li>Openrdf </li></ul></ul><ul><ul><li>Oracle , PostgreSQL, MySQL … </li></ul></ul><ul><li>Operating systems: </li></ul><ul><ul><li>GNU / Linux. </li></ul></ul><ul><ul><li>Windows. </li></ul></ul><ul><ul><li>Unix </li></ul></ul><ul><ul><li>MAC OS </li></ul></ul>Technological scheme
    30. 30. Technological Solution <ul><li>General: </li></ul><ul><ul><li>Authentication. </li></ul></ul><ul><ul><ul><li>Basic </li></ul></ul></ul><ul><ul><ul><li>LDAP </li></ul></ul></ul><ul><ul><ul><li>Active Directory </li></ul></ul></ul><ul><ul><ul><li>Database (DBMS) </li></ul></ul></ul><ul><ul><li>Automatic indexing of documents by content </li></ul></ul><ul><ul><ul><li>HTML, XML </li></ul></ul></ul><ul><ul><ul><li>PDF </li></ul></ul></ul><ul><ul><ul><li>RTF </li></ul></ul></ul><ul><ul><ul><li>Ms Office </li></ul></ul></ul><ul><ul><ul><li>Open Office </li></ul></ul></ul><ul><ul><ul><li>Open document </li></ul></ul></ul><ul><ul><li>Search </li></ul></ul><ul><ul><ul><li>Documents, Mail, Directories. </li></ul></ul></ul><ul><ul><ul><li>By content, metadata and keywords </li></ul></ul></ul><ul><ul><ul><li>Advanced Search (complex) </li></ul></ul></ul><ul><li>Accesibilidad: </li></ul><ul><ul><li>Web ( IE, firefox, chrome, safari, opera ). </li></ul></ul><ul><ul><li>Mobile devices( iphone, android ). </li></ul></ul><ul><ul><li>WebDav </li></ul></ul><ul><ul><li>Integration with third-party applications through an API exposed by Webservices </li></ul></ul><ul><li>Essential Features: </li></ul><ul><ul><li>Multilanguage. Support for 26 languages. </li></ul></ul><ul><ul><li>Scanner integrated in the user interface (TWAIN compatible). </li></ul></ul><ul><ul><li>Loading and unloading of massive data </li></ul></ul><ul><ul><li>Integrated OCR. </li></ul></ul><ul><ul><li>Integrated Antivirus. </li></ul></ul><ul><ul><li>Thesaurus. </li></ul></ul><ul><ul><li>Export and import ZIP file format sen. </li></ul></ul><ul><ul><li>Workflow (JBPM). </li></ul></ul><ul><ul><li>Integrated document preview. </li></ul></ul><ul><ul><li>UTF-8. Indexing documents in languages such as Chinese, Russian, Arabic or Japanese. </li></ul></ul><ul><ul><li>Automatic extraction of keywords. </li></ul></ul><ul><li>Organization: </li></ul><ul><ul><li>Taxonomy </li></ul></ul><ul><ul><li>Categories </li></ul></ul><ul><ul><li>Thesaurus. </li></ul></ul><ul><ul><li>Document templates. </li></ul></ul><ul><ul><li>E-mail. </li></ul></ul><ul><ul><li>Personal Trash </li></ul></ul>General features
    31. 31. Technological Solution <ul><li>Documents: </li></ul><ul><ul><li>Check-in, check-out. </li></ul></ul><ul><ul><li>Lock / unlock. </li></ul></ul><ul><ul><li>Unique identifier. </li></ul></ul><ul><ul><li>Comments and notes. </li></ul></ul><ul><ul><li>Specific comments per documents versions. </li></ul></ul><ul><ul><li>Metadata. </li></ul></ul><ul><ul><li>Keywords. </li></ul></ul><ul><ul><li>Categories. </li></ul></ul><ul><ul><li>SKOS (thesarus). </li></ul></ul><ul><ul><li>Version Control. You can restore previous versions of the document. </li></ul></ul><ul><ul><li>Notification to users via e-mail when upload a document. </li></ul></ul><ul><li>Others: </li></ul><ul><ul><li>Security based on the classical model of users and groups. </li></ul></ul><ul><ul><li>Bookmark Management </li></ul></ul><ul><ul><li>Selection of the start document/folder. </li></ul></ul><ul><ul><li>Subscription documents service. Notification of new via email. </li></ul></ul><ul><ul><li>Sending links to documents via email. </li></ul></ul><ul><ul><li>Tag Cloud </li></ul></ul><ul><ul><li>Compaction history. </li></ul></ul><ul><ul><li>Custom search agents for each user. </li></ul></ul>General features
    32. 32. Some Business cases
    33. 33. Ejemplos de casos: Internal Cases / Intranet: External Cases / Extranet: Multimedia: Creators: Intranet 1 KM 2 Digitization 3 Customers 4 Marketing 5 Designers 6 Knowledge 7
    34. 34. Internal Cases <ul><li>General guidance </li></ul><ul><ul><li>Collaboration. </li></ul></ul><ul><ul><li>Capture and storage of intellectual capital. </li></ul></ul><ul><ul><li>Reduced production costs by increasing the reuse and generation of quality content. </li></ul></ul><ul><li>Key Concepts: </li></ul><ul><ul><li>OpenKM sets a methodology of how to organize the intellectual capital of the organization. </li></ul></ul><ul><ul><li>OpenKM establishes and regulates the information channels through which circulate the contents of the organization. </li></ul></ul><ul><ul><li>OpenKM provides each user the information needed by search agents, metadata and search tools. </li></ul></ul>Intranet 1 KM 2 Digitization 3
    35. 35. Internal Cases <ul><li>Intranet </li></ul><ul><ul><li>For companies that want to integrate and organize internal and external information </li></ul></ul><ul><ul><li>They probably have installed static intranets and have not been successful </li></ul></ul><ul><li>KM - &quot;Knowledge management made easy&quot; </li></ul><ul><ul><li>For companies that recognize as &quot;active&quot; strategic management collaboration, learning, knowledge, etc. </li></ul></ul><ul><li>Digitalización </li></ul><ul><ul><li>Aimed at organizations that provide scanning services and custody of documents. </li></ul></ul><ul><ul><li>Aimed at organizations that want to scan and exploit its historical documents on paper. </li></ul></ul>Intranet 1 KM 2 Digitization 3
    36. 36. External cases <ul><li>General guidance: </li></ul><ul><ul><li>Communication with external networks of customers, partners and collaborators </li></ul></ul><ul><ul><li>Communication about business strategies, new products, market trends, etc. . </li></ul></ul><ul><li>Key Concepts: </li></ul><ul><ul><li>OpenKM allows companies to maintain a close and continuous relationship with their external networks. </li></ul></ul><ul><ul><li>OpenKM helps companies in the process of customer loyalty. </li></ul></ul><ul><ul><li>OpenKM to centralize intellectual capital of organizations with different locations </li></ul></ul>Customers 4 Marketing 5
    37. 37. External cases <ul><li>Customers </li></ul><ul><ul><li>Oriented to proactive communication with customers. </li></ul></ul><ul><ul><li>Get loyalty to the decision-making agents. </li></ul></ul><ul><li>Marketing </li></ul><ul><ul><li>Designed to improve the process of marketing their products </li></ul></ul><ul><ul><li>To ensure that agents have all the information they need to sell better </li></ul></ul>Customers 4 Marketing 5
    38. 38. Special cases <ul><li>Oriented to digital content repositories. </li></ul><ul><li>Organizations whose objectives are related to the creation and exploitation of digital services as services. </li></ul><ul><li>Organizations with departments of design and operation of corporate image. </li></ul><ul><li>Improve production processes audio-visual content. </li></ul><ul><li>Integrating audiovisual content and production processes in a single repository. </li></ul>Designers 6
    39. 39. Specials cases <ul><li>Aimed at consultants and organizations whose objective is the provision of related services of industry knowledge. </li></ul><ul><li>Aimed at organizations wishing to create a repository of specialized sectoral information for commercial purposes. </li></ul><ul><li>Aimed at organizations with R & D departments </li></ul><ul><li>Aimed at research centers such as universities, technology parks and research centers. </li></ul><ul><li>Aimed at large organizations such as government institutions, military, etc ... Orientado a organizaciones de grandes dimensiones tales como instituciones gubernamentales, militares, etc... </li></ul>Conocimiento 7

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