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Cash Book
Cash Book
Cash Book
Cash Book
Cash Book
Cash Book
Cash Book
Cash Book
Cash Book
Cash Book
Cash Book
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Cash Book

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Cash Book

Cash Book

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  • 1. Local Cash Book A B C D E F G H 1 Messrs G Owen & Co Return for month / year of Jun-04 2 Bank account name Fundraising 3 Local Cash Book Bank account number 0000 4 Detailed Transactions Bookkeeper's name 5 Manager's name 6 7 Date Details Voucher no Nominal Amount Enter "C" Cash Bank 8 INCOME Receipt no Code If Cash 9 1-Aug ABC TRUST 1 2600-906 50.00 0.00 50.00 10 2-Aug X FOUNDATION 2 2600-906 40.00 0.00 40.00 11 13-Aug Y TRUST 3 2600-908 30.00 0.00 30.00 12 14-Aug GETTY FOUNDATION 4 2600-904 10.00 0.00 10.00 13 20-Aug BOOTS PLC 5 2800-906 10.00 0.00 10.00 14 25-Aug ABC TRUST 6 2600-904 30.00 0.00 30.00 15 0.00 0.00 16 0.00 0.00 17 0.00 0.00 18 0.00 0.00 19 0.00 0.00 20 0.00 0.00 21 0.00 0.00 22 0.00 0.00 23 0.00 0.00 24 0.00 0.00 25 0.00 0.00 26 0.00 0.00 27 0.00 0.00 28 0.00 0.00 29 0.00 0.00 30 Total Receipts 0.00 0.00 170.00 31 32 33 Date EXPENDITURE Voucher / Nominal Amount Enter "C" Cash Bank 34 Details Cheque no. Code if Cash 35 4-Aug W.H.SMITH 11 0900-908 8.00 C 8.00 0.00 36 5-Aug E PRESLEY 3400 0200-906 45.00 0.00 45.00 37 6-Aug E COCHRAN 12 0600-906 5.00 C 5.00 0.00 38 7-Aug L RICHARD 13 0200-906 6.00 C 6.00 0.00 39 8-Aug DUDLEY PRINT 14 0920-905 25.00 C 25.00 0.00 40 9-Aug B HOLLY 3401 0200-906 40.00 0.00 40.00 41 10-Aug W.H.SMITH 3402 0900-904 12.00 0.00 12.00 42 11-Aug PAPERCHASE 3403 0900-904 30.00 0.00 30.00 43 12-Aug DUDLEY PRINT 3404 0920-905 45.00 0.00 45.00 44 13-Aug W.H.SMITH 3405 0900-908 60.00 0.00 60.00 45 14-Aug BRITISH TELECOM 3406 1000-906 100.00 0.00 100.00 46 14-Aug BRITISH TELECOM 3406 2400-906 17.50 0.00 17.50 47 16-Aug BRITISH TELECOM 3407 1000-904 50.00 0.00 50.00 48 16-Aug BRITISH TELECOM 3407 2400-904 8.75 0.00 8.75 49 18-Aug CASH FROM BANK 3408 6600-001 44.00 (44.00) 44.00 50 22-Aug B HALEY 3409 0200-906 18.00 C 18.00 0.00 51 25-Aug CASH FROM BANK 3410 6600-001 18.00 (18.00) 18.00 52 0.00 0.00 53 0.00 0.00 54 0.00 0.00 55 0.00 0.00 56 0.00 0.00 57 0.00 0.00 58 0.00 0.00 59 0.00 0.00 60 0.00 0.00 61 0.00 0.00 Page 1
  • 2. Local Cash Book A B C D E F G H 1 Messrs G Owen & Co Return for month / year of Jun-04 2 Bank account name Fundraising 3 Local Cash Book Bank account number 0000 4 Detailed Transactions Bookkeeper's name 5 Manager's name 6 7 Date Details Voucher no Nominal Amount Enter "C" Cash Bank 62 0.00 0.00 63 0.00 0.00 64 0.00 0.00 65 0.00 0.00 66 0.00 0.00 67 0.00 0.00 68 0.00 0.00 69 0.00 0.00 70 0.00 0.00 71 0.00 0.00 72 0.00 0.00 73 0.00 0.00 74 0.00 0.00 75 0.00 0.00 76 0.00 0.00 77 0.00 0.00 78 0.00 0.00 79 0.00 0.00 80 0.00 0.00 81 0.00 0.00 82 0.00 0.00 83 0.00 0.00 84 0.00 0.00 85 0.00 0.00 86 0.00 0.00 87 0.00 0.00 88 0.00 0.00 89 0.00 0.00 90 0.00 0.00 91 0.00 0.00 92 0.00 0.00 93 0.00 0.00 94 0.00 0.00 95 0.00 0.00 96 0.00 0.00 97 0.00 0.00 98 0.00 0.00 99 0.00 0.00 100 0.00 0.00 101 0.00 0.00 102 0.00 0.00 103 0.00 0.00 104 0.00 0.00 105 0.00 0.00 106 0.00 0.00 107 0.00 0.00 108 0.00 0.00 109 0.00 0.00 110 Total Payments 0.00 470.25 Page 2
  • 3. Summary Analysis Messrs G Owen & Co Return for month / year of Jun-04 Bank account name Fundraising Local Cash Book Bank account number 0000 Summary Analysis Bookkeeper's name Manager's name Cost centre 001 908 905 904 906 0 6600-001 0.00 2600-908 (30.00) 0920-905 70.00 2600-904 (40.00) 0200-906 109.00 0 0.00 0 0.00 0900-908 68.00 0 0.00 1000-904 50.00 0600-906 5.00 0 0.00 0 0.00 0 0.00 0 0.00 2400-904 8.75 1000-906 100.00 0 0.00 0 0.00 0 0.00 0 0.00 0900-904 42.00 2800-906 (10.00) 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 2600-906 (90.00) 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 2400-906 17.50 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0.00 38.00 70.00 60.75 131.50 0.00 Cost centre 0 0 0 0 0 0 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Grand Total - all cost centres 300.25 LOCALCB1.XLS
  • 4. Reconciliation Messrs G Owen & Co Return for month / year of Jun-04 Bank account name Fundraising Local Cash Book Bank account number 0000 Reconciliation Bookkeeper's name Manager's name Reimbursement Claimed Total payments per Cash Book Petty Cash 0.00 Bank 470.25 470.25 Less : Total receipts per Cash Book Petty Cash 0.00 Bank 170.00 (170.00) Reimbursement Claimed 300.25 (A) Net Expenditure per Summary Analysis 300.25 (B) Note : A and B must agree Cash Book Summary Cash Bank Opening Balances F 200.00 350.00 E Add : Reimbursement claimed in previous month 150.00 E Add / (Deduct) : increase / (decrease) in float 300.00 E Add : Receipts in month 0.00 170.00 Less: Payments in month 0.00 (470.25) Closing Balances 200.00 499.75 Total Float Authorisation Closing balance of petty cash 200.00 I enclose the previous month's bank reconciliation (tick box) : Closing balance at bank 499.75 I have reviewed the cash book and Reimbursement Claimed 300.25 now claim reimbursement as shown : Total Float 1,000.00 Manager's Signature Date LOCALCB1.XLS
  • 5. Bank Reconciliation Messrs G Owen & Co Local Cash Book Bank Reconciliation Important notes : 1 The cash book and bank statements must be compared FOR THE SAME DATE. The critical date is the date that the cash book is closed off. 2 The reconciliation must add up. The figure in Box D below MUST equal the figure in Box E 3 Remember that outstanding items must continue to appear on your reconciliation in subsequent months until they are cleared on your bank statement. If the item is over 6 months old it should be cancelled in the cash book. See the Local Finance Pack for further details 4 If the bank statement shows an overdrawn balance, the figure entered inBox A will be in brackets (i.e. negative) Bank reconciliation as at ….. Enter date that previous month's cash book was closed off in here Balance per bank statement on 30-Dec-99 ADD: Income recorded in cash book, not yet on bank statement: Date Description LESS: Unpresented cheques Date Cheque number Page 5
  • 6. Bank Reconciliation Total : (Box A + Box B - Box C) Balance per cash book on 30-Dec-99 Difference (Box D minus Box E) Authorisation * I have checked that the amount in Box D equals the amount in Box E. * I confirm that the amount shown in Box E agrees to the closing balance in the "Bank" column of last month's cash book * I confirm that the amount shown in Box A agrees to the balance recorded on the bank statement for the same date Treasurer's Signature: Page 6
  • 7. Bank Reconciliation Return for month / year of Jun-04 Bank account name Fundraising Bank account number 0000 Bookkeeper's name Manager's name The critical date n subsequent old it should be in brackets F 1-Jun-04 Amount F A Amount 0.00 B Amount Page 7
  • 8. Bank Reconciliation 0.00 C 0.00 D 0.00 E 0.00 F balance in the recorded on the Date Page 8
  • 9. Income_Expenditure Codes Expenditure Item #: L900 Codes: 1000 1001 1002 1003 1004 1005 1006 1007 1008 1009 1010 1011 1012 1013 1014 1015 1016 1017 1018 1019 1020 Income Item #: Codes: 0001 L134 0002 L002 0003 L002 0004 L003 Page 9
  • 10. Income_Expenditure Codes Misc - 1003: Cleaning Materials - 1009: First-Aid Kit - 1010: Item # - 1012: Starter - 1001: Misc - 1004: Desert Ingredients - 1000: Refreshments - 1000: Main Course - 1000: Meat(s) 1000: Breakfast Ingredients - 1001: Desserts' - 1001: Groceries - 1004: Misc - 1001: Page 10
  • 11. Income_Expenditure Codes Clothing & Other Items - 1011: Cleaning Materials - 1009: Item # - 1002: Item # - 1002: Page 11

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