SharePoint Lists and Document Libraries Configuration and Learning


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SharePoint Lists and Document Libraries Configuration and Learning

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SharePoint Lists and Document Libraries Configuration and Learning

  1. 1.
  2. 2. Creating a Standard Link List<br />A common list that many sites have created is the link list, which can be used to share web pages links with other users to the site.<br />To create the link list, follow these steps.<br />
  3. 3. Creating a Standard Link List … <br />Click site settings and then create<br />On create page click Links under the tracking heading. Use name and description field to define your link list.<br />Required field is Name and description is will help users to know that the list is about.<br />The option to play the link list in the quick launch bar is set Yes by default.<br />Click on the create button to create the link list.<br />
  4. 4. Creating a Standard Link List … <br />
  5. 5. Managing Lists<br />Lists are one of the central concepts of SharePoint and how data is stores within SharePoint.<br />Common actions that you can perform on lists are adding items, removing items and modifying list settings.<br />These actions can be performed wither through the web user interface, through the object model, or through the web services.<br />
  6. 6. Adding Items to list<br />
  7. 7. Taking Actions on List Items<br />
  8. 8. Change Site Settings<br />
  9. 9. Creating Custom Lists<br />Click the Create Link from Site Settings<br />Select Custom List, and then give the new list a name and a description<br />Click on create and a new list is created, you will need to add your own columns to the list.<br />
  10. 10. Creating a Standard Document Library<br />One common type of list is a document library. <br />A document library is a common type of file where you can store documents.<br />Once created you can perform searches within the documents.<br />
  11. 11. Steps to create Document Library<br />From the top level page, click on the Site Actions tab, and then select Create.<br />Choose the document Library Link under Libraries. Type in a name and description for the document library on the New Page<br />Creating a Standard Document Library<br />
  12. 12. Creating a Standard Document Library<br />
  13. 13. Deleting a List or Document Library<br />
  14. 14. Using the Recycle Bin<br />
  15. 15. Customizing List Columns<br /> Customizing columns in a list is quick way to add more meaning and value to the data you store in SharePoint.<br />
  16. 16. Understanding SharePoint List Views<br />
  17. 17. Choosing a View Format<br />Standard View: Shows data on a basic web page that can be customized<br />Calendar View: Shows information in a daily, weekly, or monthly calendar format.<br />Datasheet View: Gives the ability to view the data in a spreadsheet that can be edited. This allows for easy editing of large amounts of data and also for quick and easy customizing.<br />Gantt View: It is visual presentation of the data in a graph view. It is used to show how a team’s tasks relate over time.<br />
  18. 18. Selecting the audience for the View<br />Personal View: Allows the view to be viewed only by the owner of the site.<br />Public View: Can be used by anyone using the site.<br />
  19. 19. Content Management Improvements<br />Customizing the Home Page.<br />Site Navigation<br />Versioning<br />Required Check Out.<br />
  20. 20. Improved Storage with Lists<br />Using folders on All Lists Options<br />Indexing Lists<br />Using Cross List Queries (CAML Queries)<br />To perform the query, the SPWeb object is used with a method called GetSiteDatathat passes in the SPSiteDataQueryobject and returns a DataTablewith the list items selected<br />