SharePoint Lists and Document Libraries Configuration and Learning

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SharePoint Lists and Document Libraries Configuration and Learning

SharePoint Lists and Document Libraries Configuration and Learning

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Transcript

  • 1.
  • 2. Creating a Standard Link List
    A common list that many sites have created is the link list, which can be used to share web pages links with other users to the site.
    To create the link list, follow these steps.
  • 3. Creating a Standard Link List …
    Click site settings and then create
    On create page click Links under the tracking heading. Use name and description field to define your link list.
    Required field is Name and description is will help users to know that the list is about.
    The option to play the link list in the quick launch bar is set Yes by default.
    Click on the create button to create the link list.
  • 4. Creating a Standard Link List …
  • 5. Managing Lists
    Lists are one of the central concepts of SharePoint and how data is stores within SharePoint.
    Common actions that you can perform on lists are adding items, removing items and modifying list settings.
    These actions can be performed wither through the web user interface, through the object model, or through the web services.
  • 6. Adding Items to list
  • 7. Taking Actions on List Items
  • 8. Change Site Settings
  • 9. Creating Custom Lists
    Click the Create Link from Site Settings
    Select Custom List, and then give the new list a name and a description
    Click on create and a new list is created, you will need to add your own columns to the list.
  • 10. Creating a Standard Document Library
    One common type of list is a document library.
    A document library is a common type of file where you can store documents.
    Once created you can perform searches within the documents.
  • 11. Steps to create Document Library
    From the top level page, click on the Site Actions tab, and then select Create.
    Choose the document Library Link under Libraries. Type in a name and description for the document library on the New Page
    Creating a Standard Document Library
  • 12. Creating a Standard Document Library
  • 13. Deleting a List or Document Library
  • 14. Using the Recycle Bin
  • 15. Customizing List Columns
    Customizing columns in a list is quick way to add more meaning and value to the data you store in SharePoint.
  • 16. Understanding SharePoint List Views
  • 17. Choosing a View Format
    Standard View: Shows data on a basic web page that can be customized
    Calendar View: Shows information in a daily, weekly, or monthly calendar format.
    Datasheet View: Gives the ability to view the data in a spreadsheet that can be edited. This allows for easy editing of large amounts of data and also for quick and easy customizing.
    Gantt View: It is visual presentation of the data in a graph view. It is used to show how a team’s tasks relate over time.
  • 18. Selecting the audience for the View
    Personal View: Allows the view to be viewed only by the owner of the site.
    Public View: Can be used by anyone using the site.
  • 19. Content Management Improvements
    Customizing the Home Page.
    Site Navigation
    Versioning
    Required Check Out.
  • 20. Improved Storage with Lists
    Using folders on All Lists Options
    Indexing Lists
    Using Cross List Queries (CAML Queries)
    To perform the query, the SPWeb object is used with a method called GetSiteDatathat passes in the SPSiteDataQueryobject and returns a DataTablewith the list items selected