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Tally

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    Tally Tally Presentation Transcript

    • Tally 9.0
    • STEPS TO CREATE A COMPANY
      • Go to Gateway of tally
      • Company info
      • Create company
    • Steps to create a Company
      • Creating Company
      • Step 1: The first thing to do is to create company. Click on F3: C mp Info button on the Button Panel to have the Company Info menu.
      • Step 2: Now select Create Company option from Company Info. Menu either by pressing C or by clicking on this option. You have the Company Creation Screen
      • The above screen shows various fields. These fields are discussed below:
      • Press Enter key to go to the next field after each field entry. For editing in the above screen use Backspace or Up/Down arrow keys.
      • Directory: It asks you for the path where you intend to create your Company/Firm. This is the Tally Anywhere feature of this software. The default data directory is C:TALLYDATA. This is the data path given in the Tally.INI file.
      • Name: Type the name of the Company/Firm you wish to promote. The number of characters in the name of the company is nit restricted to the visible length of the space for entry.
      • Mailing Name & Address: Type the full address of your Company/Firm. This address will appear in the reports.
      • Statutory compliance for: The Countries (India, Indonesia, Malaysia, and Singapore.UK) are the List of Countries. The statutory features & Base Currency Symbol are enabled in accordance with the country selected. Select India from this list of countries.
      • State: select the state from the drop down list of Indian states.
      • PIN Code: Type the Postal Index Number.
      • Telephone Number: Type office telephone number.
      • E-Mail Address: Type the E-mail address for the company. This e-mail ID will be used to e-mail documents, reports and data from Tally.
      • Currency Symbol: type the currency symbol used in your business. Type Rs. for India.
      • Maintain: This is a compulsory entry. A window with two options pops up. The two options are as follows:
        • Accounts Only: Select this if the business do not deal with any Inventory transaction, e.g. Professionals, Corporate offices
        • Accounts-with-Inventory: It maintains both Financial Book of Accounts and Inventory.
      • 11) Financial year From: Type the starting date of the financial year. Tally considers 12 months from the given date as financial year.
      • Book beginning from: Type the actual date on which the Business starting date and the accounts actually began.
      • Tally vault Password: Type a password if you wish to maintain company data in an encrypted form.
      • Use Security Control: This is a very attractive feature of Tally which set-up authority levels that decides the right of thr user for data manipulation.
      • Use Tally Audit features:
      • it tracks change in transactions or voucher and in ledger master that are more that 30 days old. Changes in Narration will not be traced by Tally Audit. This is a useful tool to detect tampered data, so type Yes to achieve this option.
      • 15. Base Currency Information: the bottom of the screen is for currency information because Tally supports multi-currency. It has ability to deal with foreign exchanges and can convert the final reports in the currency desired. The base Currency is usually your country’s currency in which you may desire to record the transactions. By default, Tally maintains the book of accounts in the Base Currency.
      • Base Currency Symbol: the symbol types here will be used in reports. You can type any symbol: $, Rs. GBP, US$, etc. An Indian Company will type Rs. In this field.
      • Formal Name: type the full name of the currency of this option because Rs. May stand for Indian rupee as well as Nepalese Rupees. Similarly $ may be U.S. Dollars or Australian Dollars. You may have sister-companies in different countries. At time you may like to have consolidated reports for analysis. Consolidating accounts with such type of errors can never give you the right picture. Formal names of different companies to be consolidated are matched to have error-free results.
      • Number of Decimal Places: this signifies the fractional part of a currency. Type number from 0 to 4. In India the fractional part is ‘paise’ so type 2 for an Indian Company.
      • Show Amount in Million? Type Yes if you with the amount to be in million else type No for amount to be in lakhs and crores.
      • Is symbol Suffix to Amount:- for an Indian company using Indian currency, type No because we prefix the symbol; e.g. Rs. 10001.75. But some countries write their countries as 3500Yen, 100Lira etc. that is the suffix the symbol.
      • Put a SPACE between Amount and symbol? It is up to you whether you want a space between the symbol and the first / last digit in amount, e.g. Rs. 100 (no space between symbol and amount) or Rs 100 ( space between symbol and amount))/
      • Step4: Press Y to accept all the entries. Now the company gets created which can be loaded from the company info. Menu as and when desired. The screen for selecting a shown in fig.
      • Loading /selecting a company:-
      • A company can be selected only if it exists.
      • For loading a company press Alt and F3 keys simultaneously to invoke Company Info. Menu. Select the option Select Company in this menu by pressing S.
      • High light the company to be selected with the help of arrow key [Up arrow key () or Down arrow key () ] from the displayed List of Companies and press Enter.
      • Shutting a Company:-
      • Shutting a company means unloading it
      • Press Alt and F3 simultaneously to invoke the Company info. Select Menu. Select the option Shut Company in this menu by pressing H.
      • High light the company you wish to shut down from the list of Companies and press Enter
      • Ledgers
      • Ledgers are the actual account heads to which a transaction is identified. Ledgers are very important for voucher entries. In tally, Ledgers are allocated to certain groups for better control of the accounts.
      • Steps to create Ledgers
      • Gateway of Tally – accounts Inf. – Ledger or just press the highlighted alphabet L for this option.
      • Single ledger creation: - To create a ledger press the highlighted alphabet C or highlight create option in single ledger and press the enter key. You will get the following ledger creation screen.
      • Name: Type a unique name for the ledger.
      • Alias: Give an alternate name to the ledger, if required.
      • Under: The group classification of a ledger account is essential in tally. A group control is the usage of ledger accounts. The group classification of a ledger account can be altered anytime.
      • Opening Balance: this is opening balance of the account taken from the previous year’s balance sheet. Specify whether it is a debit or credit balance by typing the alphabets D or C. Tally follow normal accounting principles of debit balances for assets and credit. Balances for liabilities.
      • Mailing and related details: You can give the complete name and address of the party accounts (sundry debtors, Sundry creditors, loans, advances) along with its Income Tax and sales Tax numbers.
      • When this ledger is selected, Goods Inwards or Outward Vouchers and Invoices take the addresses from here.
      • Cost centres are applicable? This is to Maintain the Cost Centres . To invoke the Accounting Feature menu, just press F11 function key.
      • Inventory values are affected? Inventory values are affected in sales and purchase Ledgers. So activate this option on the F11: Features menu by typing Y for sales and Purchase Ledgers.
      • Allocate to Cost-Centres: we will have this option in the Ledger creation screen only if we have activated the option Maintain Cost- Centres? in the F11: features menu.
      • Percentage of Tax: Activate the option allow Invoicing? In the Company Features menu and Group the Ledger under Duties and Taxes of under its Subgroup or any Group for which Used For Calculation is activated. We will have to enter the Tax rate here. Finally accept it.
      • (Single Ledger)
      • Step 1 .
      • Press F12 key or on click in F12: Configure button on the Button panel. You will get the configuration screen .
      • Step 2 . Now type Y to enable any of the options in the above screen.
      • Step 3. Also invoke the Company Feature screen by clicking on F11:Features button on the Button Panel or by pressing the function the key F11 . The company feature screen gets displayed similarly.
      • Step 4 . Activate the option in the above as per your need by typing Y against the option.
      • Displaying ledgers:
      • Step 1. Gateway of Tally  Accounts Info.  Ledgers  Single  Display.
      • Step 2. Now select the ledger from the popup list by highlighting it.
      • Step 3. And then press the Enter key .
      • Altering ledgers:
      • Step 1. Gateway of Tally  Accounts Info.  Ledgers  Single  Alter.
      • Step 2. Now select the ledger from the popup list by highlighting it.
      • Step 3. And then press the Enter key .
      • Creating multiple ledgers:
      • Step 1. Gateway of Tally  Accounts Info.  Ledgers  Multiple  Create.
      • Or just press the highlighted alphabet R. you will have the Ledger Creation screen.
      • Under Group: Type the name of the Group under which you desire to create the Ledger. If you select All Items for this field then you are permitted to create a new Group.
      • Name of Ledger: Type the Ledger name.
      • Under: It will take copy for the same Group name, which you have recently, selected for under Group field in the current screen. If under Group has All Items as its entry then this column is not skipped and you are allowed to specify a new group.
      • Opening Balance: Type the opening Balance.
      • Dr. /Cr: specify whether Debit or Credit balance.
      • Displaying multiple ledgers:
      • Step 1. Gateway of Tally  Accounts Info.  Ledgers  Multiple  Display.
      • Alternative multiple ledgers:
      • Step 1. Gateway of Tally  Accounts Info.  Ledgers  Multiple  Alter.
      • Step 2: Select the Ledger to be altered from the popup list of ledgers by highlighting it.
      • Step3: Then press the Enter key. You now have the ledger alteration screen on your Desktop Make desired change and accept it.
      • Inventory Information
      • Step 1. When we create a Company after selecting Accounts-with-Inventory option, we see the following screen on my desktop, with enabled Inventory Info in the menu.
      • Select the Inventory Info. Option from the above menu to learn the features related to Inventory Management.
      • Step2. Now press Enter . An Inventory Info. Menu gets displayed on the desktop.
      • Creating Stock Groups:
      • Gateway of Tally  Inventory info.  Stock Groups  Single  Create. A screen is displayed.
      • Name: Type the name of the stock group to be created.
      • Under: Audit consisting of existing stock groups pop-up. Selected Primary stock group if you are creating a new Stock Group.
      • Can Quantities of items be ADDED? If the Stock Item Group Item Groups can be measured using the same unit then you can enable this option by pressing Y . Finally, accept the screen by pressing Y .
      • Creating multiple Stock Groups:
      • Gateway of Tally  Inventory info.  Stock Groups  Multiple  Create.
      • Displaying multiple Stock Groups:
      • Gateway of Tally  Inventory info.  Stock Groups  Multiple  Display.
      • Altering multiple Stock Groups:
      • Gateway of Tally  Inventory info.  Stock Groups  Multiple  Alter.
      • Creating Stock Category:
      • Step 1.
      • Gateway of Tally  Inventory info.  Stock Category  Single  Create.
      • You have a stock Category creation screen on your desktop.
      • Step 2.
      • In this example you are creating stock Category Consumables under Primary. So fill the Information as shown above.
      • Displaying Stock Category:
      • Gateway of Tally  Inventory info.  Stock Category  Single  Display.
      • Altering Stock Category:
      • Gateway of Tally  Inventory info.  Stock Category  Single  Altering.
      • 2.
      • Altering/Modifying Existing Company
      • Press Alt and F1 keys simultaneous to invoke the Company Info. Menu.
      • Press A key to select the alter option from the company info. Menu.
      • Highlights the Company you wish to alter from the list of Companies and press Enter . You have Company Alteration screen on your desktop. Make the required changes and accept it.
    • Cont..
      • Name: Type the name of the Company/Firm you wish to promote. The number of characters in the name of the company is nit restricted to the visible length of the space for entry.
      • Mailing Name & Address: Type the full address of your Company/Firm. This address will appear in the reports.
      • Statutory compliance for: The Countries (India, Indonesia, Malaysia, and Singapore.UK) are the List of Countries. The statutory features & Base Currency Symbol are enabled in accordance with the country selected. Select India from this list of countries.
      • State: select the state from the drop down list of Indian states.
      • PIN Code: Type the Postal Index Number.
      • Telephone Number: Type office telephone number.
      • E-Mail Address: Type the E-mail address for the company. This e-mail ID will be used to e-mail documents, reports and data from Tally
    • Cont..
      • Currency Symbol: type the currency symbol used in your business. Type Rs. for India.
      • Maintain: This is a compulsory entry. A window with two options pops up. The two options are as follows:
        • Accounts Only: Select this if the business do not deal with any Inventory transaction, e.g. Professionals, Corporate offices
        • Accounts-with-Inventory: It maintains both Financial Book of Accounts and Inventory.
      • 11) Financial year From: Type the starting date of the financial year. Tally considers 12 months from the given date as financial year.
      • Book beginning from: Type the actual date on which the Business starting date and the accounts actually began.
      • Tally vault Password: Type a password if you wish to maintain company data in an encrypted form.
      • Use Security Control: This is a very attractive feature of Tally which set-up authority levels that decides the right of the user for data manipulation.
    • Cont..
      • Use Tally Audit features?
      • It tracks change in transactions or voucher and in ledger master that are more that 30 days old. Changes in Narration will not be traced by Tally Audit. This is a useful tool to detect tampered data, so type Yes to achieve this option.
      • xii. Base Currency Information: the bottom of the screen is for currency information because Tally supports multi-currency. It has ability to deal with foreign exchanges and can convert the final reports in the currency desired. The base Currency is usually your country’s currency in which you may desire to record the transactions. By default, Tally maintains the book of accounts in the Base Currency.
      • Base Currency Symbol: the symbol types here will be used in reports. You can type any symbol: $, Rs. GBP, US$, etc. An Indian Company will type Rs. In this field.
      • Formal Name: type the full name of the currency of this option because Rs. May stand for Indian rupee as well as Nepalese Rupees. Similarly $ may be U.S. Dollars or Australian Dollars. You may have sister-companies in different countries. At time you may like to have consolidated reports for analysis. Consolidating accounts with such type of errors can never give you the right picture. Formal names of different companies to be consolidated are matched to have error-free results.
    • Cont..
      • Number of Decimal Places: this signifies the fractional part of a currency. Type number from 0 to 4. In India the fractional part is ‘paise’ so type 2 for an Indian Company.
      • Show Amount in Million? Type Yes if you with the amount to be in million else type No for amount to be in lakhs and crores.
      • Is symbol Suffix to Amount:- for an Indian company using Indian currency, type No because we prefix the symbol; e.g. Rs. 10001.75. But some countries write their countries as 3500Yen, 100Lira etc. that is the suffix the symbol.
      • Put a SPACE between Amount and symbol? It is up to you whether you want a space between the symbol and the first / last digit in amount, e.g. Rs. 100 (no space between symbol and amount) or Rs 100 ( space between symbol and amount))/
      • Step4: Press Y to accept all the entries. Now the company gets created which can be loaded from the company info. Menu as and when desired. The screen for selecting a shown in fig.
    • Cont..
      • Loading /selecting a company:-
      • A company can be selected only if it exists.
      • For loading a company press Alt and F3 keys simultaneously to invoke Company Info. Menu. Select the option Select Company in this menu by pressing S.
      • High light the company to be selected with the help of arrow key [Up arrow key () or Down arrow key () ] from the displayed List of Companies and press Enter.
      • Shutting a Company:-
      • Shutting a company means unloading it
      • Press Alt and F3 simultaneously to invoke the Company info. Select Menu. Select the option Shut Company in this menu by pressing H.
      • High light the company you wish to shut down from the list of Companies and press Enter
    • Cont..
      • Ledgers
      • Ledgers are the actual account heads to which a transaction is identified. Ledgers are very important for voucher entries. In tally, Ledgers are allocated to certain groups for better control of the accounts.
      • Steps to create Ledgers
      • Gateway of Tally – accounts Inf. – Ledger or just press the highlighted alphabet L for this option.
      • Single ledger creation: - To create a ledger press the highlighted alphabet C or highlight create option in single ledger and press the enter key. You will get the following ledger creation screen.
    • Cont..
      • Name: Type a unique name for the ledger.
      • Alias: Give an alternate name to the ledger, if required.
      • Under: The group classification of a ledger account is essential in tally. A group control is the usage of ledger accounts. The group classification of a ledger account can be altered anytime.
      • Opening Balance: this is opening balance of the account taken from the previous year’s balance sheet. Specify whether it is a debit or credit balance by typing the alphabets D or C. Tally follow normal accounting principles of debit balances for assets and credit. Balances for liabilities.
      • Mailing and related details: You can give the complete name and address of the party accounts (sundry debtors, Sundry creditors, loans, advances) along with its Income Tax and sales Tax numbers.
      • When this ledger is selected, Goods Inwards or Outward Vouchers and Invoices take the addresses from here.
      • Cost centres are applicable? This is to Maintain the Cost Centres . To invoke the Accounting Feature menu, just press F11 function key.
      • Inventory values are affected? Inventory values are affected in sales and purchase Ledgers. So activate this option on the F11: Features menu by typing Y for sales and Purchase Ledgers.
    • Cont..
      • Allocate to Cost-Centres: we will have this option in the Ledger creation screen only if we have activated the option Maintain Cost- Centres? in the F11: features menu.
      • Percentage of Tax: Activate the option allow Invoicing? In the Company Features menu and Group the Ledger under Duties and Taxes of under its Subgroup or any Group for which Used for Calculation is activated. We will have to enter the Tax rate here. Finally accept it.
      • (Single Ledger)
      • Step 1 .
      • Press F12 key or on click in F12: Configure button on the Button panel. You will get the configuration screen .
      • Step 2 . Now type Y to enable any of the options in the above screen.
      • Step 3. Also invoke the Company Feature screen by clicking on F11: Features button on the Button Panel or by pressing the function the key F11 . The company feature screen gets displayed similarly.
      • Step 4 . Activate the option in the above as per your need by typing Y against the option.
    • Cont..
      • Displaying ledgers:
      • Step 1. Gateway of Tally  Accounts Info.  Ledgers  Single  Display.
      • Step 2. Now select the ledger from the popup list by highlighting it.
      • Step 3. And then press the Enter key .
      • Altering ledgers:
      • Step 1. Gateway of Tally  Accounts Info.  Ledgers  Single  Alter.
      • Step 2. Now select the ledger from the popup list by highlighting it.
      • Step 3. And then press the Enter key .
      • Creating multiple ledgers:
      • Step 1. Gateway of Tally  Accounts Info.  Ledgers  Multiple  Create.
      • Or just press the highlighted alphabet R. you will have the Ledger Creation screen.
    • Cont..
      • Under Group: Type the name of the Group under which you desire to create the Ledger. If you select All Items for this field then you are permitted to create a new Group.
      • Name of Ledger: Type the Ledger name.
      • Under: It will take copy for the same Group name, which you have recently, selected for under Group field in the current screen. If under Group has All Items as its entry then this column is not skipped and you are allowed to specify a new group.
      • Opening Balance: Type the opening Balance.
      • Dr./Cr: specify whether Debit or Credit balance.
      • Displaying multiple ledgers:
      • Step 1. Gateway of Tally  Accounts Info.  Ledgers  Multiple  Display.
      • Alternative multiple ledgers:
      • Step 1. Gateway of Tally  Accounts Info.  Ledgers  Multiple  Alter.
      • Step 2: Select the Ledger to be altered from the popup list of ledgers by highlighting it.
      • Step3: Then press the Enter key. You now have the ledger alteration screen on your Desktop Make desired change and accept it.
    • Cont..
      • Inventory Information
      • Step 1. When we create a Company after selecting Accounts-with-Inventory option, we see the following screen on my desktop, with enabled Inventory Info in the menu.
      • Select the Inventory Info. Option from the above menu to learn the features related to Inventory Management.
      • Step2. Now press Enter . An Inventory Info. Menu gets displayed on the desktop.
      • Creating Stock Groups :
      • Gateway of Tally  Inventory info.  Stock Groups  Single  Create. A screen is displayed.
      • Name : Type the name of the stock group to be created.
      • Under : Alidt consisting of existing stock groups pop-up. Selected Primary stock group if you are creating a new Stock Group.
      • Can Quantities of items be ADDED? If the Stock Item Group Item Groups can be measured using the same unit then you can enable this option by pressing Y . Finally, accept the screen by pressing Y .
      • Creating multiple Stock Groups:
      • Gateway of Tally  Inventory info.  Stock Groups  Multiple  Create.
      • Displaying multiple Stock Groups:
      • Gateway of Tally  Inventory info.  Stock Groups  Multiple  Display.
      • Altering multiple Stock Groups:
      • Gateway of Tally  Inventory info.  Stock Groups  Multiple  Alter.
    • Cont..
      • Creating Stock Category:
      • Step 1.
      • Gateway of Tally  Inventory info.  Stock Category  Single  Create.
      • You have a stock Category creation screen on your desktop.
      • Step 2.
      • In this example you are creating stock Category Consumables under Primary. So fill the Information as shown above.
      • Displaying Stock Category:
      • Gateway of Tally  Inventory info.  Stock Category  Single  Display.
      • Altering Stock Category:
      • Gateway of Tally  Inventory info.  Stock Category  Single  Altering.
    • Question 2.
      • Altering/Modifying Existing Company
      • Press Alt and F1 keys simultaneous to invoke the Company Info. Menu.
      • Press A key to select the alter option from the company info. Menu.
      • Highlights the Company you wish to alter from the list of Companies and press Enter . You have Company Alteration screen on your desktop. Make the required changes and accept it.