What is the purpose of the event? Why and when do you want to conduct it? Purpose of the event : In awake of unethical treatment to animals which is leading to a sharp decrease in population of various animals (Which is a serious type of Pollution which affects the ecosystem and surrounding actually) This event will Project the CBEUG’s values being against pollution and saving the mother nature) I want to conduct this in the month of July in Coimbatore
Where and by when will you get the venue fixed? City : Coimbatore Location : CIET Venue & Date Finalization : July 5th (can be done as soon as we get the Letter from PETA India) Steps taken till now : Harini has spoken to her principal and was forwarded to the director .The next appointment with him will get scheduled as soon as we get the letter .
Duration of the event? If its full day, what’s your plan on lunch provision to the attendees? The duration of the event is Half-a-day. To be more specific it will take place from 9:00 am to 12:30 pm Therefore , no lunch will be provided to the attendees.
How you are going to go about advertising the event? Making an announcement in Newspaper before the event Social Networking In mutual relationship with Social Welfare organizations Advertising through symposiumz.net
Are you looking out for sponsors? If yes, what are the areas you are focusing on? No , I’m not looking out for sponsors .
What is the type of audience you are catering to? How you are planning to invite them? There is no Registration for the event Type of audience includes : Students who are interested in social issues Social Welfare Organizations PETA activists Volunteers And Out station students from various places across Tamilnadu
Are you planning to have Guest Speakers? If yes, what’s your plan for their Transition and Logistics? No , I’m not planning to have guest speakers .
What is your plan of delegation? Process of inviting social welfare people goes to : Ramakrishnan Status of the work : I have Spoke to him already . He need’s a official letter from CBEUG for talking to a Organization like “Banyan” / for using “Yuva unstoppable” channel for this . Process inside the college is taken care by Harini Process of interviewing first 20 PETA Activists , taken care by Venkat , Myself , Harini Process of web marketing for the event will be done by Indhuja Pillai Process of reporting the event to Media , Blogs and helping out students to reach the venue will be taken care by Aravindhan
Speakers of the day College Director / Principal / HOD CBEUG President Staff from PETA INDIA I will present first 20 PETA activists and the activities they are going to do .
Time Management 4 speakers * 30 minutes = 2 hours 15 minutes for Video presentations about PETA Remaining Time 1 hour 15 minutes ( will be utilized when agenda is done)
How much will the above cost? (Budget) The Transportation and Guest Hospitality would be taken care by the college . If in-case that doesn’t happen we have to spend for it , which will be : Transportation (cab) : Rs.1000 – Rs.1500 Hospitality (for guests) : Rs.4000 – Rs.5000 Miscellaneous : Rs.2000 Total Budget : Rs.7000 – Rs.8500
Backup Plan : If (Location(CIET) = = false) then do Location : Jenney’s club cost of booking a hall Rs.15000 – Rs.20000 Registration will be there for the event Attendees , will be minimalized and will be chosen from various places across Tamilnadu Attendee strength : 80 – 100 Sponsors : Yes , I would be focusing on areas closely related to students . All the other schedules remain the same ( has been carried out with reusability in mind)
Deadlines Venue & Date finalization : July 5th guests confirmation : 8th July Agenda confirmation : 8th July
Gopinathan.Rm Looking forward to know the suggestions and comments !