Innovation Programme Meeting Intro

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Intro presentation to the initial programme meeting of the phase 2 institutional innovation programme

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Innovation Programme Meeting Intro

  1. 1. Joint Information Systems Committee Supporting education and research JISC Institutional Innovation Programme Meeting 23 rd – 24 th October 2008
  2. 2. House keeping <ul><li>Rooms available from 2.00pm </li></ul><ul><li>Toilets out door turn left. </li></ul><ul><li>City Room – out door turn left, </li></ul><ul><li>Wesley room – left and up small flight of stairs </li></ul><ul><li>Dinner - Monument and Mansion rooms </li></ul><ul><ul><li>meet in bar at 7.00pm, </li></ul></ul><ul><ul><li>Sit down: 8.00pm </li></ul></ul>
  3. 3. Today’s agenda <ul><li>12.30 Registration and Lunch </li></ul><ul><li>1.30 Innovation Programme Introduction and Overview </li></ul><ul><li>2.00 Project Presentations </li></ul><ul><li>3.30          Tea and Coffee   </li></ul><ul><li>4.00        Programme and Project requirements </li></ul><ul><li>4.30          Communications and Branding </li></ul><ul><li>5.00        Close </li></ul><ul><li>7.00        Networking in Bar </li></ul><ul><li>8.00        Dinner </li></ul>
  4. 4. <ul><li>What is the function of the programme </li></ul><ul><ul><li>Achieve wider benefits </li></ul></ul><ul><ul><li>Consider the needs of the sector </li></ul></ul><ul><ul><li>Obtain and present evidence/guidance for sector </li></ul></ul><ul><ul><li>Risk mitigation/ownership </li></ul></ul><ul><ul><li>Stimulate change. </li></ul></ul>Working with the Programme
  5. 5. Programme Mechanisms <ul><li>Project Meetings </li></ul><ul><li>Project/Programme Reporting </li></ul><ul><li>Community of Practice </li></ul><ul><li>Clustering </li></ul><ul><li>Synthesis </li></ul><ul><li>Evaluation </li></ul>
  6. 6. Project Reporting - Why <ul><li>Due Diligence </li></ul><ul><li>Governance </li></ul><ul><li>Progress Monitoring </li></ul><ul><li>Communications Planning </li></ul><ul><li>Future work </li></ul><ul><li>Auditing </li></ul>
  7. 7. Reporting Templates <ul><li>Methodology independent </li></ul><ul><li>Appropriate depth of detail </li></ul><ul><li>Consistent presentation of information </li></ul><ul><li>For the benefit of others </li></ul>
  8. 8. JISC web page Template <ul><li>Within 1 Month of start </li></ul><ul><li>Detail will go into; </li></ul><ul><ul><li>PIMS </li></ul></ul><ul><ul><li>Website </li></ul></ul><ul><li>Stick to 100 word limits </li></ul><ul><li>What would you tell other about you… </li></ul><ul><li>Key Contacts – active source of information </li></ul>
  9. 9. Project Plan Full <ul><li>Within 1 month of start (unless agreed otherwise) </li></ul><ul><li>Key document for programme management </li></ul><ul><li>Publicly available </li></ul><ul><li>Based on proposal </li></ul><ul><li>More details on </li></ul><ul><ul><li>Work plan </li></ul></ul><ul><ul><li>Budget </li></ul></ul><ul><ul><li>Quality </li></ul></ul><ul><ul><li>Evaluation </li></ul></ul><ul><ul><li>Dissemination </li></ul></ul>
  10. 10. Additional Start Up Requirements <ul><li>Consortium Agreements </li></ul><ul><ul><li>Two or more separate entities </li></ul></ul><ul><ul><li>In receipt of funds </li></ul></ul><ul><ul><li>Part of critical path </li></ul></ul><ul><li>Project website </li></ul><ul><ul><li>Interested parties directed to it </li></ul></ul><ul><ul><li>Try to avoid just minimum information </li></ul></ul><ul><ul><li>Project updates, outputs and reports </li></ul></ul><ul><ul><li>At least 3 years after end of funding </li></ul></ul>
  11. 11. Interim Reports <ul><li>Two per year </li></ul><ul><li>Full or Brief? </li></ul><ul><ul><li>Typically brief </li></ul></ul><ul><ul><li>Reserve the right to upgrade to full </li></ul></ul><ul><ul><ul><li>Yearly </li></ul></ul></ul><ul><ul><ul><li>Highly successful </li></ul></ul></ul><ul><ul><ul><li>Project experiencing difficulties </li></ul></ul></ul><ul><ul><ul><li>AOR </li></ul></ul></ul>
  12. 12. Final Report <ul><li>Draft one month before end of project </li></ul><ul><ul><li>Collaborative development </li></ul></ul><ul><ul><li>Identify links </li></ul></ul><ul><ul><li>Focus on the key aims of the project </li></ul></ul><ul><ul><li>Focus on the programme objectives </li></ul></ul><ul><ul><li>Contribution to institutional change </li></ul></ul><ul><ul><li>Have someone outside of the project review it </li></ul></ul>
  13. 13. Completion Report <ul><li>Important document, often overlooked </li></ul><ul><li>Support for programme team </li></ul><ul><li>Source of evaluation evidence of project and programme </li></ul><ul><li>Support next steps planning </li></ul><ul><ul><li>Project </li></ul></ul><ul><ul><li>Programme </li></ul></ul><ul><ul><li>JISC </li></ul></ul><ul><li>Tie up loose ends </li></ul>

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