Joint Information Systems Committee Supporting education and research JISC Institutional Innovation Programme Meeting 23 rd – 24 th October 2008

House keeping Rooms available from 2.00pm Toilets out door turn left. City Room – out door turn left, Wesley room – left and up small flight of stairs Dinner - Monument and Mansion rooms meet in bar at 7.00pm, Sit down: 8.00pm

Rooms available from 2.00pm

Toilets out door turn left.

City Room – out door turn left,

Wesley room – left and up small flight of stairs

Dinner - Monument and Mansion rooms

meet in bar at 7.00pm,

Sit down: 8.00pm

Today’s agenda 12.30 Registration and Lunch 1.30 Innovation Programme Introduction and Overview 2.00 Project Presentations 3.30 Tea and Coffee 4.00 Programme and Project requirements 4.30 Communications and Branding 5.00 Close 7.00 Networking in Bar 8.00 Dinner

12.30 Registration and Lunch

1.30 Innovation Programme Introduction and Overview

2.00 Project Presentations

3.30 Tea and Coffee

4.00 Programme and Project requirements

4.30 Communications and Branding

5.00 Close

7.00 Networking in Bar

8.00 Dinner

What is the function of the programme Achieve wider benefits Consider the needs of the sector Obtain and present evidence/guidance for sector Risk mitigation/ownership Stimulate change. Working with the Programme

What is the function of the programme

Achieve wider benefits

Consider the needs of the sector

Obtain and present evidence/guidance for sector

Risk mitigation/ownership

Stimulate change.

Programme Mechanisms Project Meetings Project/Programme Reporting Community of Practice Clustering Synthesis Evaluation

Project Meetings

Project/Programme Reporting

Community of Practice

Clustering

Synthesis

Evaluation

Project Reporting - Why Due Diligence Governance Progress Monitoring Communications Planning Future work Auditing

Due Diligence

Governance

Progress Monitoring

Communications Planning

Future work

Auditing

Reporting Templates Methodology independent Appropriate depth of detail Consistent presentation of information For the benefit of others

Methodology independent

Appropriate depth of detail

Consistent presentation of information

For the benefit of others

JISC web page Template Within 1 Month of start Detail will go into; PIMS Website Stick to 100 word limits What would you tell other about you… Key Contacts – active source of information

Within 1 Month of start

Detail will go into;

PIMS

Website

Stick to 100 word limits

What would you tell other about you…

Key Contacts – active source of information

Project Plan Full Within 1 month of start (unless agreed otherwise) Key document for programme management Publicly available Based on proposal More details on Work plan Budget Quality Evaluation Dissemination

Within 1 month of start (unless agreed otherwise)

Key document for programme management

Publicly available

Based on proposal

More details on

Work plan

Budget

Quality

Evaluation

Dissemination

Additional Start Up Requirements Consortium Agreements Two or more separate entities In receipt of funds Part of critical path Project website Interested parties directed to it Try to avoid just minimum information Project updates, outputs and reports At least 3 years after end of funding

Consortium Agreements

Two or more separate entities

In receipt of funds

Part of critical path

Project website

Interested parties directed to it

Try to avoid just minimum information

Project updates, outputs and reports

At least 3 years after end of funding

Interim Reports Two per year Full or Brief? Typically brief Reserve the right to upgrade to full Yearly Highly successful Project experiencing difficulties AOR

Two per year

Full or Brief?

Typically brief

Reserve the right to upgrade to full

Yearly

Highly successful

Project experiencing difficulties

AOR

Final Report Draft one month before end of project Collaborative development Identify links Focus on the key aims of the project Focus on the programme objectives Contribution to institutional change Have someone outside of the project review it

Draft one month before end of project

Collaborative development

Identify links

Focus on the key aims of the project

Focus on the programme objectives

Contribution to institutional change

Have someone outside of the project review it

Completion Report Important document, often overlooked Support for programme team Source of evaluation evidence of project and programme Support next steps planning Project Programme JISC Tie up loose ends

Important document, often overlooked

Support for programme team

Source of evaluation evidence of project and programme

Support next steps planning

Project

Programme

JISC

Tie up loose ends