Establishing your district's relationship with google


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  • Introduction: Tim Golden, Joshua Mulloy Work for schools and non-profit organizations to improve access to technology resources.
  • We are not Google employees nor do we have stock in the company.
  • We are just excited about the generosity Google has shown towards Schools and Non-Profits.
  • 3-4 Questions for audience by way of applause: Who here know what gApps is? How many already use gApps? How many are teachers, techies, school administrators/leaders?
  • Jopsh to show actual interface
  • image by
  • New: . Already have a Google Apps account? Upgrade the account to EDU at .
  • Limitations:
  • Establishing your district's relationship with google

    1. 1. Establishing Your District's Relationship with Google Google Apps for Education
    2. 2. Join the conversation <ul><li>Conference App: </li></ul><ul><ul><ul><ul><li> </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Twitter: </li></ul></ul></ul></ul><ul><ul><ul><ul><li>#NHCMTC #CMTC2011 </li></ul></ul></ul></ul>
    3. 3. Agenda <ul><li>Introduction </li></ul><ul><li>An overview of the Google Apps for Education processes </li></ul><ul><li>Project p lan for integration </li></ul><ul><li>Deployment p lanning </li></ul>
    4. 4. Who are we?
    5. 5. Who are we NOT?
    6. 6. We really like Google.
    7. 7. Why are you here?
    8. 8. Overview
    9. 9. Overview of the Google Apps <ul><li>Cost effective </li></ul><ul><li>Easy to manage </li></ul><ul><li>Not your consumer Google </li></ul><ul><li>Security </li></ul><ul><li>S teps to success </li></ul><ul><li>Technology integration plans </li></ul>
    10. 10. NOT going to cost you money...
    11. 11. The b asics <ul><li>Free for all your users </li></ul><ul><li>No ads for students, faculty, staff, and parents </li></ul><ul><li>25GB (and growing) mail quotas </li></ul><ul><li>Your domain name ( </li></ul><ul><li>24x7 administrator support </li></ul><ul><li>Advanced integration capabilities  </li></ul>
    12. 12. NOT consumer Gmail and Docs...
    13. 13. NOT going to take a lot of work to manage...
    14. 14. The d etails GMail   Huge inbox with search: keep and find everything. Talk   IM and Video as easy as email. Groups   Let students easily create and work in teams. Calendar   Make sharing calendars and schedules easy. Docs   Makes collaborating as easy as creating. Sites   Allow students and teachers to manage their own sites. Video   Using the power of video to teach.
    15. 15. 50+ m ore Google Apps
    16. 16. All a pps h ave a n o n/ o ff s witch
    17. 17. Lots of options
    18. 18. Innovation at Google 1998 2000 2003 2005 2004 2006 46645 2007 2008 2009
    19. 19. Don't just take our word for it....Clarkstown School District
    20. 20. Security
    21. 21. What about security?
    22. 22. Where is the best place for my data? Company or School Servers In the Cloud
    23. 23. Security - There is no 100% security:
    24. 24. Why is security so tough? Google Confidential and Proprietary Data Problem: Users want to access their data anytime, from anywhere of enterprise data resides unprotected on PC desktops and laptops 60% laptop computers will be stolen within 12 months of purchase 1-out-of-10 of USB thumb drive owners report losing them, over 60% with private enterprise data on them 66%
    25. 25. Infrastructure s ecurity <ul><li>Purpose-built infrastructure </li></ul><ul><li>Hundreds of thousands of identical servers </li></ul><ul><li>Custom, hardened Linux OS </li></ul><ul><li>Can rapidly update all systems </li></ul><ul><li>No third-party security issues </li></ul><ul><li>World Class Security </li></ul><ul><li>Industry-leading experts </li></ul><ul><li>Obfuscation of data at rest </li></ul><ul><li>Security reviews for all code </li></ul><ul><li>  </li></ul><ul><li>SAS 70 Type II certification </li></ul>
    26. 26. EDU Specific Privacy and Compliance <ul><li>1. Google does not own your data; you do. </li></ul><ul><li>2. Google does not access your data unless: </li></ul><ul><li>         a) you ask Goolge to for troubleshooting purposes </li></ul><ul><li>         b) there is a court order or subpoena </li></ul><ul><li>3. Google does not &quot;mine&quot; your data for ads since ads are disabled. </li></ul><ul><li>5. Google provides you granular privacy controls in the product, e.g. calendar, emai , l and contact sharing options. </li></ul><ul><li>4. Google abides by all US privacy laws, and explicitly states FERPA compliance in the Google Apps EDU contract. </li></ul>
    27. 27. Technology Integration Plans
    28. 28. Technology i ntegration p lans
    29. 29. Online m arketplace Accounting & Finance Admin Tools Calendar & Scheduling Classroom Content Document Management Project Management Gradebooks and LMS Productivity Workflow More cloud apps to integrate with your domain
    30. 30. Guide to going Goolge - Technical integration <ul><li>Step 1 Plan your deployment </li></ul><ul><li>Step 2 Sign up for Google Apps </li></ul><ul><li>Step 3 Create an organizational structure </li></ul><ul><li>Step 4 Add additional domains </li></ul><ul><li>Step 5 Provision users </li></ul><ul><li>Step 6 Configure email delivery in Google Apps </li></ul>
    31. 31. Step 1 - Planning the W's <ul><li>Who will be using Google Apps? </li></ul><ul><ul><li>Faculty & s tudents </li></ul></ul><ul><ul><li>Faculty </li></ul></ul><ul><ul><li>Students </li></ul></ul><ul><li>What services will they be using? </li></ul><ul><li>What domain(s) will you be using with Google Apps? </li></ul><ul><li>How will you provision users? </li></ul><ul><li>How will users access Google Apps ? </li></ul>
    32. 32. Step 2 -Sign up for Google Apps A s easy as 1 pick a domain name 2 fill out some demographic information 3 create your administrator account
    33. 33. Step 3 - Create an organizational structure
    34. 34. Step 4 - Add additional domains Limitations: You can email me at either domain. [email_address] [email_address] No website forwarding though … !=
    35. 35. Step 5 - Provision Users You can add users manually through the control panel, upload batches in CSV files, or sync your LDAP server with Google Apps Directory Sync . For schools with greater needs, we recommend using the Provisioning API or contacting a Google Apps partner.
    36. 36. Step 5 - Provision Users
    37. 37. Step 6 - Configure email delivery (MX) Gmail Student Accounts Postini Dual Delivery Domain Type Class TTL Answer MX IN 3600 ASPMX.L.GOOGLE.COM. [Preference = 1] MX IN 3600 ALT1.ASPMX.L.GOOGLE.COM. [Preference = 5] MX IN 3600 ALT2.ASPMX.L.GOOGLE.COM. [Preference = 5] MX IN 3600 ASPMX2.GOOGLEMAIL.COM. [Preference = 10] MX IN 3600 ASPMX3.GOOGLEMAIL.COM. [Preference = 10]
    38. 38. Step 6 - Configure email delivery (DKIM, SPF) OPTIONAL: Easy with plain Gmail, slightly more difficult with Postini DomainKeys Identified Mail ( DKIM ) lets an organization take responsibility for a message while it is in transit.  The organization is a handler of the message, either as its originator or as an intermediary. Their reputation is the basis for evaluating whether to trust the message for further handling, such as delivery. Technically DKIM provides a method for validating a domain name identity that is associated with a message through cryptographic authentication. ~ Even more precisely,  SPF v1  allows the owner of a domain to specify their mail sending policy, e.g. which mail servers they use to send mail from their domain. The technology requires two sides to play together:  (1) the domain owner publishes  this information in an  SPF  record in the domain's  DNS   zone , and when someone else's mail server receives a message claiming to come from that domain, then  (2) the receiving server can check  whether the message complies with the domain's stated policy. If, e.g., the message comes from an unknown server, it can be considered a fake. ~ v=spf1 ~all Advanced Tools
    39. 39. Step 6 – DNS mail 3600 IN CNAME www 3600 IN CNAME docs 3600 IN CNAME sites 3600 IN CNAME calendar 3600 IN CNAME groups 3600 IN CNAME video 3600 IN CNAME contacts 3600 IN CNAME nrhs 3600 IN CNAME nmms 3600 IN CNAME nhcs 3600 IN CNAME bes 3600 IN CNAME bhvs 3600 IN CNAME des 3600 IN CNAME sau 3600 IN CNAME moderator 3600 IN CNAME Etc … 1) Setup DNS server 2) Redirect URL in Google Control Panel 4) Visit your URLs! 3) TTL break: Get a cup of coffee or some rest…
    40. 40. Professional Development
    41. 41. Professional Development <ul><li>Professional d evelopment p lan s ummary: </li></ul><ul><li>Gain support from school administrators who will help drive professional development at the schools. </li></ul><ul><li>Assemble a group of Google Apps School Guides who will deliver professional development at school sites and help with ongoing development. </li></ul><ul><li>Set the scope and sequence for the professional development plan for teachers. </li></ul><ul><li>Conduct Google Apps training across the district and build momentum and excitement for the transition. </li></ul><ul><li>Analyze feedback and revise the professional development program. </li></ul><ul><li>https:// </li></ul>
    42. 42. Professional development – Step 1 <ul><li>Approach school administrators </li></ul><ul><li>Communicate benefits – </li></ul><ul><li>Emphasize their role </li></ul><ul><li>Top 10 reasons to use Google Apps </li></ul><ul><li>Highlight 3 features that have potential for curricular, instructive, or administrative impact </li></ul><ul><li>Introduce useful features </li></ul><ul><ul><ul><li>Create a shared agenda and minute taking document for running meetings </li></ul></ul></ul><ul><ul><ul><li>Set up Picasa for back-to-school night </li></ul></ul></ul><ul><ul><ul><li>Create and use a form </li></ul></ul></ul>
    43. 43. Professional Development – Step 2 <ul><li>Assemble Google Apps School Guides </li></ul><ul><li>Expectations of a Google Apps School Guide </li></ul><ul><li>FAQs about the Google Apps transition </li></ul><ul><li>FAQs about the Google Apps tools </li></ul><ul><li>Conduct technical Google Apps training </li></ul><ul><li>For district and school leader </li></ul><ul><li>For Faculty </li></ul><ul><li>For tech coordinators </li></ul>
    44. 44. Professional Development – Step 3 <ul><li>Scope and sequence PD </li></ul><ul><li>Determine the learning objectives </li></ul><ul><li>Identify new or existing practices to promote </li></ul><ul><li>Determine the frequency and duration of training </li></ul><ul><li>Consider several delivery options </li></ul>
    45. 45. Professional development – Step 4 <ul><li>Build momentum and conduct training </li></ul><ul><li>Promote training sessions and tools </li></ul><ul><li>Newsletters </li></ul><ul><li>Flyers </li></ul><ul><li>Blogposts </li></ul><ul><li>Calendar invitations/reminders </li></ul><ul><li>School or district-wide competitions </li></ul><ul><li>Google Apps scavenger hunt </li></ul><ul><li>Race to complete the Top 10 ways to use Google Apps </li></ul><ul><li> TV series hosted on Google Video </li></ul>
    46. 46. Professional Development – Step 5 <ul><li>Reflect and revise </li></ul><ul><li>Wash </li></ul><ul><li>Rinse </li></ul><ul><li>Repeat </li></ul>
    47. 47. Summary <ul><li>Cost effective, Secure, and FREE! </li></ul><ul><li>TONS of apps available </li></ul><ul><li>Easy to set up, manage, and use </li></ul><ul><li>PD is a major KEY to success </li></ul>
    48. 48. Contact i nfo and r esources <ul><li>credits: </li></ul><ul><li>, , </li></ul> Tim Golden [email_address] @goldeneye Joshua Mulloy Senior Network & Database Specialist Newfound Area School District [email_address]
    49. 49. Thank you