Redmap AP Automation

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Redmap intelligent scanning solutions autmate the capture of data from paper and electronic supplier invoices and automatically upload to the ERP system. Reduce number of AP Clerks required to process invoices by 50%.

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Redmap AP Automation

  1. 1. Accounts Payable Automation
  2. 2. What is AP Automation? Scan and route invoices electronically at the point of collection. Approve invoices electronically . Capture key information automatically at the time of scanning (Invoice No, PO Number, etc). Automatically sort and file invoices.
  3. 3. Accounts Payable process No, Send for Approval Pre Approved? No Match to PO? Yes Approved Invoices Received Scan/OCR Email Invoices to reduce data entry Paper Automatically file into Redmap Fax Yes EDI FTP Web Goods receipt Enter ledger Post for Payment Remit payment into inventory codes Into ERP/Financial Oracle SAP JDE Netsuite
  4. 4. Benefits Substantial reduction in operating costs. Improved communication with vendors and staff delivered by high visibility and instant access to invoices and supporting documents. Drastically reduce waste across the organisation by reducing paper, printing and delivery costs. Fast and accurate information!
  5. 5. Easy to use Documents and faxes are delivered to the inbox for processing. Invoices are either scanned locally or remotely.
  6. 6. Capture Data Documents in the inbox are automatically processed. Data captured can include – PO Number, Invoice Number, Date, Amount etc.
  7. 7. Exception handling Exceptions require verification. The relevant location on the invoices is highlighted to simply data entry. Template is stored for future use.
  8. 8. Approval routing Manager can approve the invoice for processing and add notes if they wish. Invoices that are approved are routed for general ledger coding and upload into the financial system.
  9. 9. Redmap Overview Redmap has been developing Document Management and Automation solutions for over 15 years and currently has over 5000 customers worldwide. Direct sales channels are supplemented by a network of Resellers and in recent years a move toward building OEM products for 3rd party vendors such as Toshiba, Rockend, Translogix, and Pentana. The company has offices in Brisbane, Sydney, Melbourne, Manila, Los Angeles and Atlanta.
  10. 10. You’re in good company

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