Corporate events presentation


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Available events/functions for business and pleasure in the Western Cape, South Africa - presented and provided by Globe Discoverers Unite for Africa

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Corporate events presentation

  1. 1. Western Cape Events
  2. 2. Corporate Events SummaryCorporate events, simply put, are any event whether it is strictly for business or pleasure thrownby a company or corporation for their employees to meet, socialize or celebrate.We design, coordinate and manage company events, corporate outings, and teambuilding eventswith a special flair.In light of the economy and the tough times that many businesses are facing today, it is nowmore critical than ever to invest in your employees.A good corporate event can help to bring back positive energy and attitude and the improvedteam culture will keep employees around when the economy does pick back up and othercompanies come calling trying to steal your top performers away from you. Page 2
  3. 3. Events ServicesPlanning Services:Your event becomes our priority when you have decided to use ourservices. We will remain in constant contact with you with face to facemeetings, via email and telephone as we move closer to the date ofyour event. It is important to us that you are well informed andsatisfied with our services.Catering Services:Our catering services are customized to fit your needs.RSVP/Welcome Services:We will gladly take the responsibility of invitations, R.S.V.P., as well asstaffing a welcome booth when needed at your event.Venue Selection:Things to consider include the number of attendees, traffic congestionand volume, power restraints, facilities, and scenery. We search untilwe find the perfect site for your event! Page 3
  4. 4. Team BuildingTeam building is a great way to help employees learn to effectively work withtheir co-workers. Team building also helps to develop and deepen the trustamong team members, it helps to strengthen the relationships among co-workers as well as it teaches one another to better communicate with eachother. It also serves to refresh and re-energize employees that may havebeen stressed in the office.Globe Discoverers Unite for Africa arranges exhilarating and fun corporateteambuilding events with a difference. Teamwork, excitement and most ofall, good fun, is what teambuilding is all about.Amazing Race Option:Participants use their powers of observation and memory to complete theworld tour. Participants might learn a little aboutpolitics, geography, currencies and history and have a whole lot of fun doingit!Paintball Option:Participants use their skills in completing an array of tasks to earn theirpaintball equipment before going into combat. Combat scenario examples:Alien; Ammo Dump; Blind Date; Check Points; Scavenger. Page 4
  5. 5. Company PicnicA Company picnic offers employees a chance to let their hair down and to interact with colleges ina fun & relaxed setting.Why have a company Picnic:Company picnics are proven to boost employee moralHelp build employee loyaltyShow appreciation for employeesPicnic games promote team buildingBut the Number 1 reason to have a company picnic is to have fun! Page 5
  6. 6. SurfingThis trendy outdoor activity helps boost morale and team buildingexperiences.Although surfing is an individual activity, it is the experience of leaningin a group and encouraging each member that makes this an ideal teamexperience.Lessons are situated at Muizenberg Beach, one of the best learn to surfbeaches in the world and all lessons include surfing equipment(Surfboard and wetsuit) for the duration of the lesson. Our facilityprovides participants with hot showers for after their surfsession, locker and change room facilities to make your surfingexperience a pleasurable and unforgettable one.All Surfing equipment (surfboard and wetsuit) is included as part of thelessons.We can cater for groups of 50 to 60 at any one time. Page 6
  7. 7. Pirate PartyA life at sea is not all “Ho, ho, ho an’ a bottle ‘a rum” you know?There is nothing quite like this voyage to impress colleagues; a trulyunique corporate sailing day onboard the only authentic pirate ship inSouth Africa. A swashbuckling adventure awaits, make no mistake!This party includes fun pirate games, finger snacks, a Pirate Show anda Cash Bar. Page 7
  8. 8. Tasting ExperiencesA fantastic mix of luxurious, educational and entertaining.Suitable for those with a little or a lot of knowledge.Cocktail Course:A thrilling intro to everything about cocktails, offering an efficient foundation insidethe techniques of mixology and cocktail preparing. The cocktail course includes awelcoming drink, and making three cocktails during the event, on your own andconsuming them while watching the expert garnish and introduce you to traditionalstyles like Dry Martinis, Pimms and Singapore Sling, together with new exciting oneslike Black Russians, Springbokkies and many more. This is a very social, interactiveevent.Wine & Brandy Tasting:On arrival guests meet on the tasting room verandah for a glass of wine or Fruit Juiceand welcome to the estate. Grab a bottle of chilled mineral water and climb onto thetractors for a scenic drive through the vineyards. Enjoy an informal wine tastinghosted under the trees overlooking the estate vineyards and a magnificentpanoramic view of the area. Guests are encouraged to wear trousers, comfortableshoes, sunscreen and a hat for this “farm experience.” Next our informative and veryentertaining tasting room manager and Sommelier will kick off the Wine BlendingCompetition. This fun interactive activity allows guests to fully understand the art ofWine Blending. Three cultivars are used to create five blends which will be judged bythe Estates Management. The team with the winning blend will receive a prize. Endthe experience with a guided tour of the cellar and Brandy still room and enjoytasting of award winning wines.Optional add-on: Spit braai under the shade of the Oak treesBrewery tour:The tour follows the journey of beer from its beginning as a grain, to its end as a wellcrafted, ice-cold treasure, fittingly ending with a two complimentary pints in thebrewerys historic underground pub. Thereafter you will travel to you’re the nextstop where you will be have the opportunity of tasting locally brewed craft beer Page 8whilst enjoying a late lunch.
  9. 9. Terms & Conditions (1)Documentation:Please note that any proposals and/or quote documents provided by Globe Discoverers Unite forAfrica remain property of Globe Discoverers Unite for Africa; it should not be used or disclosed to anythird party without prior written consent or payment of a design fee being made.All information given in any literature produced by or on behalf of The Company is given in good faithand is intended as a guide to services available and may be altered without notice to suit differingseasonal or other conditions. All information is correct at time of publish.Prices:All prices quoted are inclusive of applicable duties (including VAT) and valid for 2 weeks from date ofquote. Prices quoted are subject to change without notice, based on increases in cost prices fromsuppliers, fuel, changes to government legislation regarding taxation and charges to business etc.Payment terms:All prices quoted are inclusive of applicable duties (including VAT). Globe Discoverers Unite for Africareserves the right to adjust the pricing in this quote should their costing of the activities, catering andvenues differ by more than 5% as at the date of the original quote.Late Payment Policy:Penalties will be applied to all late payments of 10% of the outstanding value. Page 9
  10. 10. Terms & Conditions (2)Circumstances beyond our control:Globe Discoverers Unite for Africa reserves the right to cancel, alter, or delay any bookingwhere forced to do so by circumstances beyond our control, such as serious illness, severeweather or any other circumstances which would subject Globe Discoverers Unite forAfrica or any of its employees or any of its participants to danger.Minimum Numbers:All quotes have been based upon a minimum number of members participatingtogether, and in the unlikely event that this number is not reached, we reserve the right toincrease the cost per person or cancel the event.Itinerary:This itinerary is not final and is subject to the availability of the venue. Globe DiscoverersUnite for Africa reserves the right to change the itinerary in the event of circumstancesbeyond our control.Bookings:Globe Discoverers Unite for Africa will not confirm any bookings without receipt of deposit(and proof of payment) together with a fully completed and signed booking form as wellas any other documents and mentioned in the Booking Process of your quote. Page 10
  11. 11. Terms & Conditions (3)Cancellation Policy:Cancellations must be made in writing by the person who completed/signed the Booking Form and sent byemail or fax. A cancellation is not effective until Globe Discoverers Unite for Africa receives the letter. You willreceive a cancellation invoice from us within two weeks of receipt of your cancellation. •More than 60 days prior to event – 25% of total cost •Within 60 days prior to event - 50% of total cost •Within 30 days prior to event- 75% of total cost •Within 14 days prior to event - 100% of total costMedia (i.e. photographs, video, etc):Any and all photographs, videos, or other recorded media may be used by Globe Discoverers Unites for thepurposes of marketing or advertising without any payment or compensation being offered and without anyrequest being made to the featured parties. Any newspaper or other media reports organized by the clientor the clients representative must be approved with Globe Discoverers Unite for Africa before publication.Any published reports relating to events/tours organized by Globe Discoverers Unite for Africa must includeour full company name, logo and contact details.Damages:In the event of any damages caused by participants to property or equipment in use by Globe DiscoverersUnite for Africa, except by fair wear and tear, the client will be charged the full replacement cost.Any damages must be reported to a member of The Company staff immediately. Page 11
  12. 12. Terms & Conditions (4)Conduct:You agree that you will at all times comply with Globe Discoverers Unite for Africa’s or theThird Party Service Provider’s requirement in regard to your conduct and you will not inany way constitute a nuisance or a danger to any other participants of your event. Wereserve the right to send away any person who in our judgement is found to beunmanageable or a danger to the safety or enjoyment of others. In this event no refundwill be given. Any additional costs and responsibility involved in removing the participantwill be borne by the client.Liability:Neither Globe Discoverers Unite for Africa nor any holding, subsidiary, affiliated orassociated company or representative shall be liable for anyinjury, illness, harm, trauma, death and/or loss of or damage to your belongingswhatsoever howsoever caused and you indemnify Globe Discoverers Unite for Africaaccordingly. Globe Discoverers Unite for Africa, its employees and agents shallfurthermore not be liable for any indirect and/or consequential loss or damageswhatsoever even though this may be a s a result of negligence on the part of a GlobeDiscoverers Unite for Africa employee. Page 12
  13. 13. Terms & Conditions (5)Insurance (i.e. Medical, Liability etc):It is the personal responsibility of each participant to ensure that they have adequateinsurance cover. Please read the policy details carefully. It is each participants personalresponsibility to ensure that the insurance cover purchased is suitable and adequate fortheir particular needs. Globe Discoverers Unite For Africa will not be responsible or liablefor any consequence of any nature arising from the failure to comply with theresponsibility of providing for adequate insurance cover.Transport:We only use reputable transport companies for our events. All our transport quotesinclude Passenger Liability cover, Diesel, Vehicle and one driver. For tours where thedistances are longer than 8 hours driving per day, a second driver will be added to thequote as by law a driver may drive maximum 8 hours per day.Equipment Hire:Globe Discoverers Unite for Africa reserves the right to substitute hired equipment withequipment of a similar type and value in the event of previous damage or loss of bookedequipment. Page 13
  14. 14. Terms & Conditions (6)Activities/Games:Participants must be physically fit to take part in the activities involved and free from anyillness or conditions that may render the activity hazardous. Certain activities are onlysuitable for specific age groups and these age restrictions must be adhered to. GlobeDiscoverers Unite for Africa accepts no responsibility when clients fail to adhere to theserules.Some activities are potentially dangerous if not skillfully managed. Safety must thereforebe paramount and all participants must accept that the decision of the activity instructor isfinal and at all times be accepted by the participants. Globe Discoverers Unite for Africawill accept no liability for problems arising from failure to accept and/or respond to theauthority and instructions of the appointed staff.Confidentiality:Subject to statutory constraints or compliance with an order of court, Globe DiscoverersUnite for Africa undertakes to deal with all your information of a personal nature on astrictly confidential basis. Page 14
  15. 15. Terms & Conditions (7)Interpretation, Law Applicable and Jurisdiction:Words implying the singular, shall include the plural and vice versa, words importing onegender shall include any other and reference to natural persons shall include legal entitiesand vice versa. This agreement is governed by South African Law. The Parties herebyconsent to the jurisdiction of the Magistrate’s Court of Stellenbosch for any legal matterwhich may arise from this agreement. This document reflects the only and full agreementbetween you and Globe Discoverers Unite for Africa and there exist no otherterms, conditions, warranties, representations, guarantees, promises, undertaking orinducements of any nature whatsoever (whether verbal, written or electronic) regulatingthe relationship and you acknowledge that you have not relied on any matter or thingstated on behalf of Globe Discoverers Unite for Africa or otherwise that is not includedherein. No variation and/or extension thereof shall be valid unless agreed to both Partiesin writing. In the event of a clash and/or uncertainty in meaning and/or interpretationbetween this and any other document issued by Globe Discoverers Unite for Africa, thisdocument will always have preference. You will be liable for all legal fees on an attorneyand own client scale in the event that Globe Discoverers Unite for Africa has to engage alawyer to enforce or defend any of its rights or otherwise. Page 15
  16. 16. Breakage & Licenses• Breakage: In the event of any damages caused by participants to property or equipment in use during the event/function, except by fair wear and tear, the client will be charged the full replacement cost. A deposit will be required, which is fully refundable in the event of no damage.• Licenses: Globe Discoverers Unite for Africa shall not be liable for any Alcoholic and Beverage Licenses issued to the venues which may directly affect an event. Page 16
  17. 17. Enquiry Processemail Globe Discoverers Unite for Africa with the below details and a consultantwill contact you immediately to review your requirements. Contact Person Company Name Email Address Phone Number Date of Event Start time of Event Type of Event (i.e. Company Meal & Beverage Picnic; Surfing; Paintball; etc) requirements Transport requirements Number of AttendeesThank you for sharing this opportunity with us. Page 17
  18. 18. Booking Process Your booking will be deemed as confirmed once Globe Discoverers Unite for Africa are in receipt of the following: – Fully completed and signed Booking Form (provided with quote) – Receipt of Payment Note: At the date of signature of the booking form, Minimum Numbers to attend the event will be confirmed; no refund or allowance will be made if fewer persons than agreed attend the event. Page 18
  19. 19. Change Process• All cancellations must be made in writing and either faxed to 086-515 5223 or emailed to• An administration charge of 5% of the total cost of your booking will be made in respect of an alteration or change in booking details.• Alterations to booking times, including end times, made on the day of an event, will be subject to a R500.00 charge and then an hourly rate charged for each hour or part of an hour. The hourly rate will be calculated pro rata. Page 19
  20. 20. Payment Process• To be paid with your booking number as payment reference and proof of Payment for all payments to be faxed to 086-515 5223 or emailed to• No cheque payments accepted.• We prefer EFT payments. If you prefer to pay by bank transfer or cash deposit, please note you are liable for the bank charges associated with these payment types.• Late payments will incur an interest charge on the overdue amount at the rate of 10% per week or part thereof.• Banking details as per booking form Page 20
  21. 21. Cancellation Process• All cancellations must be made in writing and either faxed to 086-515 5223 or emailed to• In the event of a cancellation the following charges will apply: – More than 60 days prior to event – 25% of total cost – Within 60 days prior to event - 50% of total cost – Within 30 days prior to event- 75% of total cost – Within 14 days prior to event - 100% of total cost Page 21
  22. 22. FeedbackYour feedback is important to us.Feedback can be positive, negative orindifferent, and we need to hear all of it.Positive feedback tells us what were doingright, negative and indifferent feedback tells uswhat we should and could be doing better.All feedback can be either faxed to 086-5155223, emailed to orverbalized to us on 082-718 4611. Page 22
  23. 23. CC Registration Number: 2011/105295/23T: 082-718 4611F: 086-515 5223E: Page: Page 23