Global Water PartnershipRegional Days - 2012Results-based planning, monitoring and evaluating                             ...
Objective:     progress in focus area 3:•    to simplify and integrate the many inputs and     report requests in the GWP...
New documents:1. Annual Progress Review for 2011 – May 2012    a new “report”2. Annual Work Programme Management   Manual...
Annual Progress Review 2011• A succinct yet analytical overview of activities  undertaken and outcomes achieved• To comple...
Work Programme Management Cycle:                    Intentional Design:                         Planning                  ...
Overall Progress inImplementing the Strategy: 1. IWRM Outcomes 2. Influencing change – outcome mapping    progress markers...
IWRM Outcomes:ref. www.gwptoolbox.org   A. The enabling environment (policies, legal      frameworks and financing and inc...
IWRM Outcomes:Outcome level governance tools 2009-2011 Total since    clustered by GWP ToolBox classification   Strategy  ...
2010                                          2011                                                          Goal 1        ...
Influencing Change:• Steady progress in influencing change as  monitored by progress markers – plausible  linkages are the...
Activities and Outputs:                          11
Activities and Outputs:• Pattern of activities and the emphasis given to  the strategic areas is similar in 2011 as  compa...
Activities and Outputs:        SE 1.5 Facilitating transboundary cooperation                            SE 2.1 Climate cha...
Network Challenges in 2011:•    Mid-term Strategy Review:     8 focus areas – to conclude the present strategy•    Making...
Priority thematic highlights: •    Objective for 5 priority thematic areas:     • a coherent “operational strategy”       ...
1. Financing Water Management:  •   Good links to EUWI Finance Working      Group  •   Continuing challenge to connect to ...
2. Transboundary Cooperation:  •   Strengths: TEC and new NO position  •   Various initiatives underway globally (e.g.    ...
3. Adapting to Climate Change:   • Well-developed operational strategy     under implementation through WACDEP     in Afri...
4. Food Security: •  Progress: 2 regional/global workshops in    2011 • Challenges:   • still to flesh-out a coherent “ope...
5. Tackling Urbanisation:  •   Progress: Good TEC leadership with      publications on Integrated Urban Water      Managem...
Regional highlights: •   In depth reviews for all 13 regions •   Comparing planned vs actual progress •   Analysis of issu...
Response to the May draft:  •       Positive response from the SC and FPG  •       But we can do better:      •     Analys...
Annual Work ProgrammeManagement Manual – August 2012•   to simplify and integrate the many inputs and    report requests i...
GWPO reports• 3 annual reports, one annual workplan and  one monthly newsletter:    A. GWP Annual Progress Review    B. An...
Annual SequenceWorkplans and Reports:                         25
Reporting schedule:        Report / Workplan                    Request date       Deadline:Request A:Input to Annual Prog...
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Using a results-based planning, monitoring and evaluation approach by J.Metzger

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Presentation made by John Metzger, Head of Network Operations at GWP Regional Days Meeting, August 22-24, 2012, Stockholm, Sweden

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Using a results-based planning, monitoring and evaluation approach by J.Metzger

  1. 1. Global Water PartnershipRegional Days - 2012Results-based planning, monitoring and evaluating Focus Area 3 Stockholm 22-24 August 2012
  2. 2. Objective:  progress in focus area 3:• to simplify and integrate the many inputs and report requests in the GWP work programme management cycle• to rationalise the Outcome Mapping aspects so they are easier to understand and apply  looking again at the more familiar concepts and approaches underlying RBM and LFAs• to enable effective programme implementation  demonstrate value for money 2
  3. 3. New documents:1. Annual Progress Review for 2011 – May 2012  a new “report”2. Annual Work Programme Management Manual – August 2012  a new “manual” 3
  4. 4. Annual Progress Review 2011• A succinct yet analytical overview of activities undertaken and outcomes achieved• To complement “GWP in Action”• Based on available M&E data and information: • GWPO Secretariat • Technical Committee • Global thematic priorities • Regional programmes 4
  5. 5. Work Programme Management Cycle: Intentional Design: Planning Vision and Mission Boundary Actors Desired Outcomes Progress Markers Evaluation Implementation Learning Activities Reporting Outputs Monitoring 1) Progress Markers - through outcome journals 2) Implementation of activities 5
  6. 6. Overall Progress inImplementing the Strategy: 1. IWRM Outcomes 2. Influencing change – outcome mapping progress markers 3. Activities and outputs 6
  7. 7. IWRM Outcomes:ref. www.gwptoolbox.org A. The enabling environment (policies, legal frameworks and financing and incentives) B. The institutions and required capacity; and C. The management instruments for sharing data/information, assessing, planning, negotiating, cooperating, regulating and financing management and development 7 7
  8. 8. IWRM Outcomes:Outcome level governance tools 2009-2011 Total since clustered by GWP ToolBox classification Strategy 1998 A Enabling Environment 26 58 Institutional Roles and B 15 69 Required Capacity C Management Instruments 48 95 Total: 89 222• Steady progress during this Strategy and since 1998• Higher incidences during programme implementation• Difficult to assess value and links to “benefits” 8
  9. 9. 2010 2011 Goal 1 Goal 1 36 48 43 65Influencing 36 / + 39 61 / + 30Change: ++ ++ No Info No Info Goal 2 Goal 2 28• 34 plausible linkages 40 64 between outputs and 24 / / 18 outcomes 13 + ++ 37 + ++ No Info No Info• based on monitoring Goal 3 Goal 3 28 and reporting on the 43 35 67 influence on the 40 / 16 / boundary actors with 10 + ++ 51 + ++ whom GWP is working No Info No Info Goal 4 Goal 4 to effect behavioural 28 30 30 change 49 25 / 22 / + 37 + 17 ++ ++ No Info No Info 9
  10. 10. Influencing Change:• Steady progress in influencing change as monitored by progress markers – plausible linkages are there!• We will not fully address all outcome challenges during present strategy…• Focus on outcomes and plausible linkages has had a positive impact in reporting and mind-set in the organisation… e.g. “GWP in Action”• We are not there yet when it comes to clear links with benefits and value for money 10
  11. 11. Activities and Outputs: 11
  12. 12. Activities and Outputs:• Pattern of activities and the emphasis given to the strategic areas is similar in 2011 as compared to the previous years.• Types of activities under thematic areas vary, also from region-to-region reflecting regional priorities and varying levels of maturity and capacity. 12
  13. 13. Activities and Outputs: SE 1.5 Facilitating transboundary cooperation SE 2.1 Climate change process process 60 60 50 50 part. others 40 capacity part. others 40 capacity 30 30 20 20 10 10 0 0meetings awareness meetings awareness operational products operational products 13
  14. 14. Network Challenges in 2011:• Mid-term Strategy Review:  8 focus areas – to conclude the present strategy• Making the ”knowledge chain” work:  Strengthening links between global, regional and country activities, and with knowledge partners• The GWP Network – maintaining and increasing relevance as a global action network Advocacy and increasingly Implementing IWRM• Financial Management: 2011 a year of austerity• Gender and youth strategy – new initiative 14
  15. 15. Priority thematic highlights: • Objective for 5 priority thematic areas: • a coherent “operational strategy” describing opportunities building on Network strengths • Effective links in the “knowledge chain” from Technical Committee to Regions and Countries facilitated by GWPO 15
  16. 16. 1. Financing Water Management: • Good links to EUWI Finance Working Group • Continuing challenge to connect to national, regional, and global initiatives 16
  17. 17. 2. Transboundary Cooperation: • Strengths: TEC and new NO position • Various initiatives underway globally (e.g. GWP Dundee scholarship programme) and regionally • Coherent “operational strategy” under development 17
  18. 18. 3. Adapting to Climate Change: • Well-developed operational strategy under implementation through WACDEP in Africa  Good e.g. of “implementing IWRM” • Global influence increasing • Regional programmes conceptualised – awaiting funding - DFID • Challenge: scaling-up in similar programme in other regions 18
  19. 19. 4. Food Security: • Progress: 2 regional/global workshops in 2011 • Challenges: • still to flesh-out a coherent “operational strategy” • provide global leadership 19
  20. 20. 5. Tackling Urbanisation: • Progress: Good TEC leadership with publications on Integrated Urban Water Management • Many diverse activities throughout the network • Lack of coherent operational strategy – linked to NO vacancies 20
  21. 21. Regional highlights: • In depth reviews for all 13 regions • Comparing planned vs actual progress • Analysis of issues: strengths, weaknesses, challenges, etc. 21
  22. 22. Response to the May draft: • Positive response from the SC and FPG • But we can do better: • Analysis - enabling discussion of successes, opportunities, challenges and recommendations • What do you think? • Will this report enable us to improve our performance? • Regionally, Globally, Technical Committee • Is it helpful? 22
  23. 23. Annual Work ProgrammeManagement Manual – August 2012• to simplify and integrate the many inputs and report requests in the GWP work programme management cycle• All requests for report by: • Network operations • Communications • Finance 23
  24. 24. GWPO reports• 3 annual reports, one annual workplan and one monthly newsletter: A. GWP Annual Progress Review B. Annual Workplan C. Annual Report – GWP in Action D. Monthly e-newsletter NewsFlow E. Annual Financial Report – based on quarterly reports 24
  25. 25. Annual SequenceWorkplans and Reports: 25
  26. 26. Reporting schedule: Report / Workplan Request date Deadline:Request A:Input to Annual Progress Review report 1 October 1 Novembersee section 2.1Request B:Annual Workplan 1 October 1 Novembersee section 2.2Request C:Inputs for Annual Report - “GWP in Action” 15 December 15 Januarysee section 2.3Request D: beginning of eachMonthly Narrative Reports Monthly monthsee section 2.4Request E: 20th day each of April,Quarterly Financial Reports Quarterly July, October andsee section 2.5 January 26
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