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Programme cycle management overview v3

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  • Talk about OM planning, monitoring, evaluation framework, but increased attention to implementation (activities/outputs)
  • Transcript

    • 1. GWP’s Programme Cycle Management
      GWP Regional Days
      15-17 August 2011
      Stockholm
    • 2. Results-based management
      2
    • 3. Programme Cycle ManagementBased on Outcome Mapping
      “Results”:
      Influence on the partners with whom we are working
      “Plausible links” between activities/interventions and desired outcomes
      Derived from the GWP Strategy:
      4 goals
      12 outcome challenges
      18 strategic elements
      3
    • 4. Outcome Mapping Programming Cycle
      4
    • 5. GWP Strategy:how we create and deliver value to achieve our vision
      5
    • 6. GWP Work Breakdown Structure
      6
    • 7. Annual Programme Sequence
      7
    • 8. 8
      GWP’s Programme Management
    • 9. GWP’s 2009-2013 Work Programme
      One 2009-2013 Global Strategic Plan, based on global agenda including:
      GWPO Secretariat
      Technical Committee
      13 2009-2013 Regional Strategic Plans
      based on regional agendas - one for each region
      9
    • 10. Monitoring and Reporting
      Annual Report: “GWP In Action”
      Monthly narrative reports – NewsFlow:
      driven by the Communications Units
      Quarterly financial reports:
      driven by the Finance and Administration Unit
      “Bi-annual” Outcome Mapping monitoring against progress markers:
      driven by Network Operation Unit
      agreed at Sept 2010 Regional Days
      carried out once so far (ref. May 2011 reports)
      10
    • 11. Analysis of NewsFlow activity reports-interventions in “strategic elements”:
      11
    • 12. 12
      Bi-Annual Monitoring – Sept 2010:
    • 13. Analysis of 2010 monitoring info:
      Real progress across all 4 goals
      Analysis of progress markers pre-identified on 3 levels:
      13
    • 14. Initial data:
      14
    • 15. Reportingcan still be improved:
      Analysis of the data/information!
      Understanding the connections between the different reporting mechanisms:
      • Annual Report
      • 16. Monthly Report
      • 17. Progress Markers (Outcome Mapping) Report
      Room for improvement in terms of formulating progress markers (at the planning stage):
      some are too vaguely formulated
      others are too ambitious.
      15
    • 18. Reportingcan still be improved:
      Do a better job of linking our “results” and “stories” to the “GWP results-framework”
      16
    • 19. Reportingcan still be improved:
      GWPO Secretariat is not yet making full use of the information reported, for the purpose of learning about GWP thematic breadth and achievements
      Need to do a better job of expressing results numerically:
      value for money
      cost/benefit analysis
      17
    • 20. “Intermediate” Progress Report
      Requested by May 2011 Steering Committee
      to be implemented in 2012 (for 2011 report)
      More analytical and critical reporting
      18
    • 21. “Intermediate” Progress Report
      Proposed report structure - 1 report for each of GWPO, TEC and 13 Regions (15 reports total):
      Planned: What did we say we would do?
      Achieved: What have we actually done?
      “activities” and “outcomes”
      Analysis: How are we doing?
      Discussion/recommendations: Lessons, challenges and recommendations
      19
    • 22. “Intermediate” Progress Report
      Who is going to prepare this report?
      Network Officer and Regional Coordinator
      Detailed Table of Contents to be presented to the Nov 2011 SC meeting
      When will the report be prepared?
      Jan-March period
      concurrent with 2011 Annual Report
      20
    • 23. Workplanning and Budgeting - 2012
      Overall approach:
      Continue rolling out OM approach
      Ensure overall cohesiveness (in particular thematic) is improved
      Workplan template: Same template as last year
      Budget template: Same template as last year
      21
    • 24. Workplanning and Budgeting - 2012
      Timeline for 2012 Workplan & Budget:
      10 October 2011: GWPO and regions work plans & budgets ready
      7-9 November 2011: GWPO presents a GWP work plan & budget overview to SC
      Post SC: comments from SC taken into account for final version of GWP 2012 work plan & budget
      22

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