GWP Monitoring and Reporting

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GWP Monitoring and Reporting

  1. 1. GWP Regional Days Meeting Monitoring and Reporting Port of Spain 23 June, 2014 1
  2. 2. 2 Objectives of GWP reporting • To monitor implementation of the overall GWP Work Programme • To strengthen organisational planning and programme design • To identify and better understand the plausible linkages between GWP’s work and the desired outcomes across an attribution gap • To promote GWP’s achievements • To demonstrate value for money to funding partners
  3. 3. Reporting cycle GWPO 4 Quarterly financial reports (progress update tab) Primary purpose: - Monitoring of financial expenditure and project progress Type of narrative information: - Critical assessment of project progress in the context of expenditure 1 Annual report Primary purpose: - Annual progress review Type of narrative information: - Assessment of implementation of planned activities - Logframe indicators status - Progress markers status - Management & Governance performance self assessment 12 Monthly reports Primary purpose: - To capture GWP activities, outputs and results Type of narrative information: - News items + monitoring table
  4. 4. Monthly reports Component Primary purpose Global use Communication report To capture GWP regional news and record GWP activities, outputs and outcomes • Production of NewsFlow • Material for GWP in Action • Monitoring and evaluation Monitoring table To record GWP activities, outputs and outcomes • Statistical compilation of GWP’s work • Identification of water governance outcomes
  5. 5. Monitoring table 5 Operational details associated with information items External influence Reported items number & Headline1 Core / project / demo project2 Location3 Thematic area4 Implementing partners5 Type of related Activity or Output6 Public References & Media7 Boundary actors targeted8 Outcome(s) targeted9 1. Headline Select Select 2. Headline Select Select
  6. 6. Quarterly reports Component Primary purpose Global use Financial report Account of expenditures against budget • Monitoring use of funds • Approval of financial disbursements • Project budget reallocation • Audit • Annual Financial Report Progress update tab* To criticallly assess project progress in the context of expenditure • Evaluation of project progress • Project budget reallocation *Note: Only requested for individual projects
  7. 7. Progress update tab 7 Project 1 Project 2 All projects Project 1 Project 2 GWP [RWP] Q2 Forecast Expenditures Q2 Actual Expenditures Status 2014 Q2 Expenditures (Forecast to Actual) Q2 Forecast Expenditures Q2 Actual Expenditures Status 2014 Q2 Expenditures (Forecast to Actual) Progress 2014 Q2 Brief explanation of achievements as compared to plans by individual Outcome Challenge/Work Package. Note: Relevant information previously submitted through the monthly reporting process can simply be referenced rather than repeated % Expenditure rate (Accumulated expenditures 2014 /Approved budget 2014) % Expenditure rate (Accumulated expenditures 2014 /Approved budget 2014) Goal 1 – Promote water as a key part of sustainable national development Outcome Challenge/ Work Package 1 60 000 0 Under Budget! 0 0 On Track 31% n/a Outcome Challenge/ Work Package 2 5 000 0 Under Budget! 6 000 0 Under Budget! 0% 35% Outcome Challenge/ Work Package 3 10 000 0 Under Budget! 14 000 0 Under Budget! 0% 0% Outcome Challenge/ Work Package 4 0 0 On Track 2 000 0 Under Budget! 0% 0% Outcome Challenge/ Work Package 5 2 000 0 Under Budget! 5 000 0 Under Budget! 0% 28% Goal 2 – Address critical development challenges Outcome Challenge/ Work Package 6 4 000 0 Under Budget! 10 000 0 Under Budget! 6% 40% Outcome Challenge/ Work Package 7 12 000 0 Under Budget! 8 000 0 Under Budget! 50% 10% Goal 3 – Reinforce knowledge sharing and communications Outcome Challenge/ Work Package 8 0 0 On Track 2 000 0 Under Budget! n/a 30% Running costs 11 000 0 Under Budget! 9 000 0 Under Budget! 20% 25% Critical assessment of overall achievements as compared to plans including lessons learned and implications for the remainder of the project
  8. 8. Annual report Component Primary purpose Global use Assessment of implementation of planned activities To critically assess achievements as compared to plans for the year • Annual evaluation of progress • Reporting to Funding Partners/ Steering Committee • Identification of water governance outcomes Logframe indicators status To measure progress towards logframe targets • Annual evaluation of progress • Reporting to Funding Partners/ Steering Committee Progress markers status To measure progress towards outcome challenges • Annual evaluation of progress • Reporting to Funding Partners/ Steering Committee • Identification of water governance outcomes • Statistical compilation of GWP’s work Management & Governance performance self assessment To evaluate the management and governance performance of RWPs • Overview of organisational challenges and needs at regional level
  9. 9. Reporting requirements for projects • Mainstreamed within the overall GWP Programme Management • Best achieved through close coordination between the reporting of core and project specific activities • Only exception is for the Quarterly progress update (currently requested on a project basis) Core activities Monthly reports Quarterly reports Annual report Financial Project specific activities Narrative
  10. 10. ANY QUESTIONS? 10
  11. 11. Progress review 2014 & Work Plan 2015 - Templates 11
  12. 12. Request A: M&E templates • TEMPLATE M&E 1: Annual Progress Markers Status • TEMPLATE M&E 2: Annual GWP Logframe Indicators Status • TEMPLATE M&E 3: Summary assessment of implementation of planned activities incl. an overall critical assessment • TEMPLATE M&E 4: Management & Governance Performance Self-Assessment 12
  13. 13. Request B: Work Plan templates • TEMPLATE WPB 1: Context and Workplan Summary • TEMPLATE WPB 2: Detailed Workplan • TEMPLATE WPB 3: Detailed Budget 13
  14. 14. Deadline 15 October 2014 14

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