GWP Budgeting for 2015

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GWP Budgeting for 2015

  1. 1. GWP Regional Days Meeting Budgeting for 2015 Port of Spain 23 June, 2014 1
  2. 2. Budget?  Planning tool – translates the WP to Euro  Enable the Coordinator, RSC, and GWPO Network Officer to propose on the most efficient use of available resources to implement the Strategy  Approval by the CWP/RWP/GWPO Steering Committees  Commitment to honour the approved budget • Monitoring & Evaluation during implementation phase • Are we on track? • Do we need to initiate budget reallocation procedures? 2
  3. 3. Good Budget Preparation • Accrued Method • Based on the Work Plan • Detailed costing of running costs and consistent allocation to projects including Locally Raised Funds • Realistic provisions for likely activities/events • Collaboration between the Host, Coordinator, Project Manager, Steering Committee, CWP, GWPO Network Officer 3
  4. 4. Budget Allocations 2015 • Core €220,000 per RWP • Budget allocations yet to be determined for projects • RWP WACDEP: (i) Africa regions: proceed according to plans; (ii) Other regions: Phase I ends 03/15 – Plan for Phase II 01/15-12/16 using existing project documents. 4
  5. 5. Budget Process 2015 Starting asap  drafting 15 Sept – 15 Oct  finalised with support of NOs 15 Oct  sent to GWPO 15 Oct – 31 Oct  compiled for the SC incl Secretariat budget approval by the CWP/RWP SC 1 Nov  sent to GWPO SC 25 Nov  approval (?!) by GWPO SC 5
  6. 6. 2015 Budget Templates • Presentation of templates • Core • WACDEP • Locally Raised Funds • Other Projects 6
  7. 7. 7 GWP Core + Add GWP funds BUDGET 2015 TOTAL GOALS 0 Goal 1 – Catalyse change in policy and practice Outcome Challenge Activity SUM GOAL 1 0 Goal 2 – Generate and communicate knowledge Outcome Challenge Activity SUM GOAL 2 0 Goal 3 – Strengthen partnerships Outcome Challenge Activity 3.5.1 RSC meeting Activity 3.5.2 Annual Global CP meeting Activity 3.5.3 Regional Partners meeting SUM GOAL 3 - activities (excl Running Costs) 0 Running Costs Secretariat (Region and Country): 4.1 Staff costs Secretariat (salaries, social security etc.) 4.2 Office Running Costs 4.3 Audit fees 4.4 Financial costs 4.5 Bank Interest (reported as negative expenditures) 4.6 Other costs 4.7 Host Institution fees SUM Running Costs 0 SUM GOAL 3 INCLUDING Running Costs 0
  8. 8. Locally Raised Funds (LRF) • How to budget CWP LRF • How to budget WACDEP LRF • Compatibility between LRF donor & GWP format • Difference between LRF & In Kind Contributions 8
  9. 9. THANK YOU! 9
  10. 10. 10
  11. 11. Funding Requests • Cash balance monitoring (Host led) • Collaborating for realistic cash flow forecasts (Host, Regional Coordinator (RC), Project Managers, CWPs) • Forecasting running costs (Host led) • Forecasting activities (RC led) • Timing of requests and lag times for transfers • Cash flow challenges in the network and sharing of experiences on how to overcome them 11
  12. 12. Legal Status & Hosting • Experiences of self hosting (e.g. CEE,WAF) • Experiences of hosting with legal status (e.g. Ghana,SAF) • Requirements for hosting • Requirements for self-hosting • Challenges, solutions, and financial implications of hosting and self hosting • Legal registration – experiences, benefits, challenges, and how to overcome them 12
  13. 13. GWPO Financial Partners • Who are our donors? • What do they expect from us? • How do they measure the performance of the network? • What would you like to know about GWPO’s Financial Partners? 13
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