GAFE HCPSS TechCon 2013

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Introduction to HCPSS Google Apps for Education (GAFE) best practices.

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GAFE HCPSS TechCon 2013

  1. 1. Google Apps for Education AS SEEN ON TV
  2. 2. Prepared By Mike Glennon AS SEEN ON TV
  3. 3. Tech Stress?
  4. 4. What a Mess!
  5. 5. Wait…Help is Here!
  6. 6. Go Today!
  7. 7. You’ll Kick Yourself for not Going GAFE Sooner!
  8. 8. Easy to Log in
  9. 9. Works on Desktops!
  10. 10. Works on Laptops!
  11. 11. Even works on the kids’ iPads!
  12. 12. Dishwasher Safe!
  13. 13. Collaborative Environment for Staff and Students!
  14. 14. Patented Sharing Button!
  15. 15. Great For… Meeting Minutes School Surveys …AND MORE!
  16. 16. Hundreds of Uses!
  17. 17. BEST PRACTICES
  18. 18. BEST PRACTICES Use Separate Web Browsers
  19. 19. If you ever use your personal Google account at school, use 2 web browsers (1 for each account)
  20. 20. ……….....Firefox ………......Safari ………….Chrome Web Browsers
  21. 21. Chrome and GAFE work well together. HINT
  22. 22. https://hcpss.me
  23. 23. BEST PRACTICES Stay Organized
  24. 24. Use folders and naming conventions to stay organized
  25. 25. Consider How You Organize When Choosing a Naming Convention Last Name First Name Class Project
  26. 26. Consider How You Organize When Using Folders Organize by quarter, then project
  27. 27. Consider How You Organize When Using Folders Organize by student, then project
  28. 28. Color Code Folders Organize by student, then project
  29. 29. BEST PRACTICES Share Smart!
  30. 30. Always Share as VIEW ONLY (Unless you want others to edit)
  31. 31. Change OR Remove Access Click to change access Click to remove access
  32. 32. BEST PRACTICES Share Smart! (Part 2)
  33. 33. When sharing to students, DO NOT notify via email Uncheck this box
  34. 34. BEST PRACTICES Share Smart! (Part 3)
  35. 35. Create Contact Lists for Easy Sharing (Search for students and staff) Click Contacts
  36. 36. Create List Click New Group
  37. 37. Create List Click New Group and name your group
  38. 38. Add People Search, Check next to name, Click Group icon & Select Group. Click Apply
  39. 39. Share to Groups Type group name, select group & set sharing options *Note: When you select a group, all member names will appear under “Invite People”
  40. 40. BEST PRACTICES Public GAFE Vs. Private GAFE
  41. 41. Vs.
  42. 42. You have 2 GAFE Accounts Private Public
  43. 43. •Can only share items with other HCPSS staff and students •ONLY Forms can be shared outside
  44. 44. •Administrative documents •Teacher planning •Student work Appropriate For…
  45. 45. •Can be shared outside HCPSS •If created in Public side, CANNOT be shared to Private side
  46. 46. •Community calendars •Team or school websites Appropriate For…
  47. 47. You have 2 GAFE Accounts You can only be signed in to 1 account at 1 time
  48. 48. ACT NOW! Limited Time Offer!
  49. 49. Order Now! 3 Easy Payments of $0.00 CARD AnotherCard 1-555-HCPSS-GAFE 90 Day Money Back Guarantee!
  50. 50. Learn More & Get Started sites.google.com/a/hcpss.me/gafe/
  51. 51. All Photos: Microsoft Office Online Images All Screen Captures: Google Apps for Education, Howard County Public School System IMAGE CREDITS

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