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A basic presentation on effective PowerPoint presentations and displaying PowerPoint on TV

A basic presentation on effective PowerPoint presentations and displaying PowerPoint on TV

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NC3C PowerPoint Presentations Presentation Transcript

  • 1. PowerPoint™ Presentations Slide #1
  • 2. Slide #8
  • 3. The PowerPoint Problem Slide #9
  • 4. Boring Slide #10
  • 5. Replacement to a Memo Slide #11
  • 6. Crutch Slide #12
  • 7. Too Long Slide #13
  • 8. Boring Slide #15
  • 9. The Problem • Too much information in the presentation • Too much information on the slides • Reading • No Preparation • Not knowing their subject and • Expect a PowerPoint Slide #16
  • 10. Too Much Power Slide #17
  • 11. Slide #19
  • 12. Slide #21
  • 13. Blame PowerPoint Slide #24
  • 14. “The use of the PowerPoint presentation has been a disaster. It should be ditched.” – John Sweller Slide #25
  • 15. Crutch • It’s not a teleprompter • It’s not a substitute for handouts • It’s not a thought organizer – PowerPoint has been accused of oversimplifying complex issues – PowerPoint has been accused of promoting lazy thinking (The thought that everything can be reduced to a couple of bullets) • It can stifle conversation with the audience • It turns poor presenters into robots Slide #26
  • 16. Crutch Slide #27
  • 17. Originally For the Mac Slide #28
  • 18. A Good Presentation Slide #29
  • 19. Is PowerPoint Needed? Slide #30
  • 20. Presentation Concept Content Design Delivery Slide #31
  • 21. Garr Reynolds Slide #32
  • 22. Slide #34
  • 23. Answer: • Who is the audience? • What’s the visual medium most appropriate? • What’s the Central Point? • What’s the Carry Away? Slide #35
  • 24. What’s The End Game? Slide #36
  • 25. “… a lot of people have given up on writing the documents. They just do the presentations.” – Robert Gaskins Slide #37
  • 26. document Slide #38
  • 27. slideument Garr Reynolds Slide #39
  • 28. Presentation Concept Content Design Delivery Slide #40
  • 29. Concept: Use PowerPoint to Support the Message Slide #41
  • 30. Presentation Concept Slides Notes Handouts Slide #42
  • 31. 1. The Slides The Audience will see Slide #43
  • 32. 2. The Notes you will see Slide #44
  • 33. 3. Handout to be taken away Slide #45
  • 34. Presentation Concept Slides Notes Handouts Slide #46
  • 35. Content Slide #47
  • 36. Design Slide #49
  • 37. “Our lives are frittered away by detail: simplify, simplify.” – Henry David Thoreau Slide #51
  • 38. We Sell Fresh Fish Here Slide #53
  • 39. Fresh Fish Sold Here Slide #54
  • 40. Fresh Fish Sold Slide #55
  • 41. Fresh Fish Slide #56
  • 42. Fish Slide #57
  • 43. Tips Slide #60
  • 44. Blogs are like Sharks
  • 45. A shark must keep moving or die  A blog must be regularly updated or it too will die  How often should you update your Blog?  Some successful blogs are updated once a week, others several times a day.  The key is to be consistent.
  • 46. Most Workers Would Use Cycles Likely Not 28% Likely Use 72%
  • 47. Most Workers Would Use Cycles Likely Not 28% Likely Use 72%
  • 48. 72% Slide #67
  • 49. 72% Slide #68
  • 50. The Rule of Thirds Slide #69
  • 51. A Wise Person: Is made and not born Slide #70
  • 52. A Wise Person Knows… • When and how to make “the exception to every rule.” • When and how to improvise. Wisdom is “moral Jazz.” • How to choose among virtues or rules when they conflict. • Finally, a wise person uses these moral skills in pursuit of the right aims, to serve and not to manipulate.
  • 53. Assertion-evidence slide Slide #72
  • 54. Iron • An abundant metal, makes up 5.6% of Earth’s crust • Properties: – Shaped, sharpened and welded – Strong and Durable • Accounts for >95% of metals used • Iron ores discovered in Michigan’s Upper Peninsula • Soon found other ores in upper Wisconsin and Minnesota Slide #73
  • 55. Iron ores make up 5.6% of the Earth’s crust and account for 95% of the metals used Is strong and Can be shaped, durable sharpened and welded
  • 56. This sentence headline makes an assertion on the first topic in no more than two lines Image(s) supporting above assertion If necessary, identify key assumption or background for audience—keep to two lines (18–24 point type) Slide #75 75
  • 57. Fragments quickly outpace the blast wave, and become the primary hazard to personnel Slide #76 76
  • 58. This sentence headline makes an assertion on the second topic in no more than two lines Call-out, if necessary: Call-out, if necessary: keep to one or two lines keep to one or two lines Image or equations supporting the headline assertion Call-out, if necessary: Slide #77 keep to one or two lines 77
  • 59. Presentation Concept • Content • Design • Delivery Slide #78
  • 60. Presentation Concept Content Design Delivery Slide #79
  • 61. Delivery Slide #80
  • 62. Slide #81
  • 63. Too Much Slide #82
  • 64. Too Little Slide #83
  • 65. Slide #84
  • 66. Slide #87
  • 67. Slide Master List Slide #88
  • 68. Your Handout Slide #89
  • 69. Practice Practice Practice Slide #90
  • 70. Slide #91
  • 71. It’s All They See Slide #92
  • 72. Selected Income Characteristics, continued C o u n ty o f C ity o f V an F ort C h ara cteristic Hunt K a u fm an R ain s R o ckw all Za n d t C o m m erce D alla s W o rth Plan o In co m e, 1999 M ed ia n H o u se h o ld 36,752 44,783 33,712 65,164 35,029 24,065 37,628 37,074 78,722 M ed ia n F am ily 44,388 50,354 40,329 71,448 41,175 37,284 40,921 42,939 91,162 P er C a p ita 17,554 18,827 16,442 28,573 16,930 14,444 22,183 18,800 36,514 R e al In co m e , Percen t C h a ng e 1989-1 999 M ed ia n H o u se h o ld 11.9 26.5 19.5 18.4 28.1 12.7 5.5 7.6 12.5 M ed ia n F am ily 12.0 23.8 21.9 16.1 27.0 29.5 - 1.2 6.8 18.0 P er C a p ita 14.2 25.4 18.3 22.4 28.8 15.2 4.9 10.1 28.9 H o u se h o ld Inco m e C a teg o ry, B y N u m b er 1999 H o u se h o ld s 28,751 24,363 3,637 14,581 18,233 2,839 452,009 195,309 81,179 L e ss th an $10,00 0 3,348 2,090 442 492 2,294 702 47,522 20,658 1,982 $1 0,000 to $14,99 9 2,283 1,397 309 421 1,512 316 27,270 13,486 1,595 $1 5,000 to $24,99 9 4,090 2,528 575 1,044 2,763 443 65,666 28,887 3,998 $2 5,000 to $34,99 9 3,953 3,150 560 1,334 2,540 374 68,020 28,592 5,670 $3 5,000 to $49,99 9 4,957 4,475 663 1,970 3,264 326 77,132 34,179 9,446 $5 0,000 to $74,99 9 5,656 5,384 633 3,272 3,482 368 74,160 35,369 15,798 $7 5,000 to $99,99 9 2,501 2,804 279 2,381 1,275 168 36,030 16,814 12,851 $1 00,000 to $149,999 1,348 1,842 135 2,178 732 82 29,478 11,123 16,880 $1 50,000 o r m o re 615 693 41 1,489 371 60 26,731 6,201 12,959 H o u se h o ld Inco m e C a teg o ry, B y P ercen t 1999 H o u se h o ld s 100.0 1 00.0 100.0 100.0 100.0 100.0 1 00.0 1 00.0 1 00.0 L e ss th an $10,00 0 11.6 8.6 12.2 3.4 12.6 24.7 10.5 10.6 2.4 $1 0,000 to $14,99 9 8.0 5.7 8.4 2.9 8.3 11.2 6.0 6.9 2.0 $1 5,000 to $24,99 9 14.2 10.4 15.9 7.1 15.1 15.6 14.6 14.8 4.9 $2 5,000 to $34,99 9 13.8 12.9 15.4 9.2 14.0 13.1 15.0 14.6 7.0 $3 5,000 to $49,99 9 17.2 18.4 18.2 13.5 17.9 11.5 17.1 17.5 11.7 $5 0,000 to $74,99 9 19.7 22.1 17.4 22.4 19.1 13.0 16.4 18.1 19.4 $7 5,000 to $99,99 9 8.7 11.5 7.7 16.4 7.0 5.9 8.0 8.6 15.8 $1 00,000 to $149,999 4.7 7.6 3.7 14.9 4.0 2.9 6.5 5.7 20.8 $1 50,000 o r m o re 2.1 2.8 1.1 10.2 2.0 2.1 5.9 3.2 16.0
  • 73. Clarify, but Explain Slide #94
  • 74. Visualize Slide #95
  • 75. Teleprompter Slide #96
  • 76. Use of a standard for PowerPoint™ Presentations for TV
  • 77. PowerPoint on TV: The bad • TV Resolution and Computer Resolutions are different – Computer Resolutions are much better • The conversion from PowerPoint to TV is not very tolerant of some colors
  • 78. PowerPoint on TV: The bad • Stay away from the edges – The conversion process might ‘clip’ about .75 inch from all sides – A good open border makes a slide appear cleaner
  • 79. PowerPoint on TV: The bad • Small Fonts are Hard To Read – Use at least a 24 point font for the header – Don’t use anything smaller than an 18 point font for other text
  • 80. PowerPoint on TV: The bad • A Big Block of Text is Hard To Read In fact, researchers have found that with most slides being on the screen for only about 20 seconds, the reader is forced to look at the start of the sentence and jump to the end or read it once and want to read it again. People read at different rates and if you are talking and there is a screen full of text, they will start reading and either tune you out or read along or just ignore you. Tell them what you want to say and if you need a note to help, write it down somewhere. It all starts to look like a big block of stuff that is hard to read and then is difficult to convey. Is this not getting harder and harder to read and it is not at the smallest size. This is 19 point type. It just is confusing and messy. And to think, you know the concept from the header: A big block of text is hard to read.
  • 81. PowerPoint on TV: The bad • Some colors are bad for TV – Avoid pure RED • It bleeds on TV • Some TVs will make a buzzing sound – Use a Brick RED if you need a red color
  • 82. PowerPoint on TV: The Good • This background is better • Short bullets are better – Don’t read from the slides • Spread text out over several slides
  • 83. The outer box is the limit of visible area for many TVs The Inner box is the TV Safe Area. It is best to stay in this area.
  • 84. PowerPoint on TV: The Good • A well-thought out presentation will effectively convey your message
  • 85. PowerPoint on TV: The Good • Short bullets are better – Don’t read from the slides • Spread text out over several slides
  • 86. This is a second option • Don’t use blocks of text – It is very ineffective • Punctuation is not needed – If you need it regularly, your bullets are too long – Use only when necessary – Be consistent
  • 87. Give your subtext here
  • 88. MGTF Process and Timeline Oct 07 July 08 Dec 08 June 09 Establish Preliminary Detailed Impact Implementation Study MGTF Assessment www.nceastmgtf.com
  • 89. Marine Corps Installations East Through December 2008 80,000 70,000 60,000 50,000 59,044 40,000 56,623 53,705 73,963 51,730 71,963 30,000 20,000 10,000 10,908 10,738 10,351 10,351 0 2006 2007 2008 2009 2010 2012 Total Planned Civilians Active Duty
  • 90. New River Place – Zoning Text 50’ W x 180’ D Lot Amendment 9,000 sq. ft. Lot
  • 91. New River Place – Zoning Text 50’ W x 180’ D Lot Amendment 25’ Front Setback 6’ Side Setback 25’ Rear Setback 9,000 sq. ft. Lot
  • 92. New River Place – Zoning Text 50’ W x 180’ D Lot Amendment 25’ Front Setback 6’ Side Setback 25’ Rear Setback 9,000 sq. ft. Lot
  • 93. New River Place – Zoning Text Two 25’ W x 180’ D Lots Amendment 25’ Front Setback 6’ Side Setback 25’ Rear Setback Two 4,500 sq. ft. Lots
  • 94. What it actually looked like
  • 95. City Seal Slide Slide #118
  • 96. New Business Consideration FY 2010 Capital Improvements Plan Agenda Item #11 Slide #119
  • 97. Community/Public Safety Project Name Status Total Cost Community Programs Sturgeon City Boardwalk III 600,000 Chaney Creek Bioremediation Ph. II Exec 350,000 Fire Georgetown Training Facility 204,000 Fire Station #5 2,946,500 Fire Station #6 Exec 3,302,500 Renovate Northwoods Fire Station Exec 486,750 Renovate Fire Station #4 Exec 497,500 Slide #120
  • 98. New Business Budget Amendment FY 2009 Public-Private Partnerships Agenda Item #12 Slide #121
  • 99. Review Criteria 10% Obvious Need for Support Historical Service or Demonstrated 15% ability to perform Alignment to Mission, Vision or 40% Goals 15% Good Nonprofit Practices 20% Cost Effectiveness of Proposal Slide #122
  • 100. Committee Recommendation 10 Applications Received • 8 Previously Funded • 2 New Slide #123
  • 101. ACCOMPLISHMENTS/PROGRESS RECYCLING • $121,209 saved by municipal crews assuming recycling collection • Established two crews for curbside recycling collection • Recycling participation increased from 36% to present 44% • 1124 tons of recyclable materials collected in FY06-07 • 1427 tons of recyclable materials collected in FY07-08 • $112,029 savings in disposal fees
  • 102. ACCOMPLISHMENTS/PROGRESS CURBSIDE COLLECTIONS Refuse collection crews decreased from 9 to 6 Sanitation personnel decreased from 41 to 37 employees through attrition For FY 06-07 & FY 07-08 approximately $128,000 saved in salaries, not including benefits Worker’s compensation cost decreased CY 2005 - $79,505.51 CY 2006 - $174,816.64 CY 2007 - $6,915.50 CY 2008 - $15,739.64
  • 103. Recycling Progress FY06-07 FY07-08 1,124 Tons 1,427 Tons $112,029 savings in disposal fees Slide #126
  • 104. Sanitation Status Then Now Refuse 9 6 Collection Crews 41 37 Sanitation personnel Slide #127
  • 105. Workman’s Comp Claims $200,000 $150,000 $100,000 $50,000 $0 2005 2006 2007 2008 Slide #128
  • 106. New Business Consideration COPS Hiring Recovery Program Grant Agenda Item #13 Slide #129
  • 107. 10” X 7.5”
  • 108. JPD Issue #1: Growth 120 Thousands Calls for Service 100 80 60 40 20 0 2004 2005 2006 2007 2008 Slide #131
  • 109. Redeployment has been effective Priority 1 Response Times 5:50 FY09 Thus Far This Year 6:50 FY08 6:47 FY07 7:25 FY06 6:40 FY05 6:30 FY04 6:26 FY03 6:37 FY02 6:25 FY01 5:30 6:00 6:30 7:00 7:30
  • 110. New Business Site Plan Modification Westpark Shopping Center Agenda Item #1 Slide #133
  • 111. Vicinity
  • 112. Can We Improve? Slide #138
  • 113. Presentation Concept Content Design Delivery Slide #139
  • 114. Slide #140
  • 115. Do this first Slide #143
  • 116. Crutch • It’s not a teleprompter • It’s not a substitute for handouts • It’s not a thought organizer – PowerPoint has been accused of oversimplifying complex issues – PowerPoint has been accused of promoting lazy thinking (The thought that everything can be reduced to a couple of bullets) • It can stifle conversation with the audience • It turns poor presenters into robots Slide #145
  • 117. Fragments quickly outpace the blast wave, and become the primary hazard to personnel
  • 118. Is PowerPoint Needed? Slide #147
  • 119. Boring Slide #148
  • 120. Next • What are your Experiences • What’s the impact of PowerPoint on your organization? • What Are Your Organization’s Rules? • How do you guide PowerPoint on TV? – Creation of a NC3C Guide? Slide #149