Goal: Create a basic PowerPoint presentation slide• Slide Masters and gradient background fills• Adding text boxes, images, auto shapes, drop shadows,• clip art, sounds, movies, and hyperlinks• How to create your own template• Custom animations and slide transition basics• Speaker notes• Combining existing presentations• Slide Show controls
Presentation Guidelines The key to a good presentation is developing well organized, clear, and professional looking slides. Slide layout, font, color scheme, and slide content are the main components to developing a great presentation. Use no more than six bullet points per slide.
Minimize the number of fonts used in your presentation. Keep font sizes consistent. Don’t type in all caps. Keep bullet points short and to the point. Incomplete sentences are OK. For contrast, use a light colored font on a dark background and vice versa. Use bold formatting to make appropriate words stand out.
•Minimize use of italics. They are moredifficult to read.•Do not vary the look of one slide greatlyfrom the next.• Consistency is the key.• Keep it simple.
Keep your objects Big. Make your information Clear. Limit the number of slides 3 slides per minute is the maximum
Run your presentation from a hard disk rather than from removable media. Communication is the key. Use Text to support the communication. Use Pictures to simplify complex concepts. Use Animations for complex relationships. Use Visuals to support, not to distract. Use Sounds only when absolutely necessary.
Practice moving between slides. Don’t read from your slides. Don’t speak to your slides. Be prepared for technical difficulties Avoid the use of flashy transitions.
There are three options to create a newpresentation:1. AutoContent Wizard2. Design Template3. Blank Presentation Creating a Template and Presentation with theBlank Presentation Option1. Open PowerPoint. From the Startbutton in the taskbar, choosePrograms > Microsoft PowerPoint.2. A new “Blank Presentation” is theautomatic default.3. Slide MasterView Master Slide Master
4. Gradient Fill BackgroundFormat BackgroundClick on the dropdown arrowand choose “Fill Effects”
Color guidelines• Select intense colors when you want to make text stand out, but keep in mind that too much of a good thing can overwhelm viewers.• Select contrasting colors for slide text and the slide background to make the text easier for your audience to see and read.• Select complementary colors to make your color combinations aesthetically pleasing – contrast a secondary color (a color created by mixing two primary colors) with the third (complementary) primary color.
Complementary ColorsThe following list describes the three secondary colors and their complementary primary colors: Purple (blue and red) goes with yellow. Green (yellow and blue) goes with red. Orange (yellow and red) goes with blue.
Custom TabYou can mix yourown colors orchoosecolors by R-G-Bnumbers.
Modify Slide ColorScheme
Make sure there is high contrast between the background andtext.Text is in the following options: “Text and lines”, Title text“, “Accentand hyperlink”and “Accent and followed hyperlink”. Avoid red and red and greencombinationson screen as some color blind users cannot see it.
RGB Color WheelPicking colors on theopposite sides of thecolor wheelusually offer highcontrast.
While still in the Masterslide mode, choose Insert New Title Master. Now youshould have thumbnails for amaster title slide and a master “regular” slide.
Save as a DesignTemplate1. File > Save As2. Give it a name andchoose the .potExtension.
Create a new presentationfrom a Design Template1. File > New > From Design Template2. Look for the one you just created and choose it
Subscript and superscriptsHighlight text and press CTRL + “=”for subscript or CTRL + SHIFT + “=”forsuperscript.
Add Images from Existing ImageFilesAdd Slide
Add Imagesfrom Clip Art
Add Drop ShadowSelect an image, AutoShapeor text to shadow.On the Drawingtoolbar, click the Shadowicon, and then clickSave Presentation – it’s agood idea to save oftenFile Save (samename, same location)
Add Hyperlinks Note: Hyperlinks areSelect intended hyperlink not active in Slide(text, AutoShape, image) view, active duringChoose Insert Hyperlink or slide show only.(Ctrl + K) or this icon Go to slide show view and verify browser“Link to Existing File or WebPage” use the address automatically startshttp://www.cpu.edu.ph and displays link, close browser whenClick OK done testing link.
Add MoviesFormat:AVIWMFAdd sound
AVI or WMF File (Windows Media Format)You will be prompted to choose how youwant the movie to start, choose either“Automatically” or “When Clicked”.
Animate Text and Bullet Points Add Speaker NotesView Slide Show
Combining Existing Presentation1. Navigate to the slide that you want the inserted slides to appear after2. Insert Slides from Files3. Browse to the desired .ppt file4. Select the slides you want to insert by either clicking the button “Insert all” or by selecting individual slides then clicking the “Insert” button5. Click the Close button when done inserting andverify the new slide(s) have been added
Add Slide Transition
Delivering a PresentationNavigating in a Presentation• Use the F5 key on the keyboard to begin a slide show from your first slide.• Use the ESC key on your keyboard to exit the slide show.• Use the space button, mouse click, and arrow keys on the keyboard to navigate through a slide show. Use Alt + tab to navigate through applications via the keyboard.
End Show 2003 Slide Show Navigation Button
Annotating During a Presentation1. When in your slide show, right-click the slide.2. Choose Pointer Options to display the list of annotation tools.3. Choose an annotation tool.4. Draw on the slide by clicking and dragging the mouse.5. Change the mouse cursor back to the arrow to continue with the presentation.6. When at the end of the show, you will get the dialog: “Do you want to keep your ink annotations?” Click Discard.