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K12 Efficiency Forum
 

K12 Efficiency Forum

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K12 Efficiency Forums and Educational Service Unit models can help k12 organizations and collaborative school districts reduce costs while improving service.

K12 Efficiency Forums and Educational Service Unit models can help k12 organizations and collaborative school districts reduce costs while improving service.

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  • The Gilfus Education Group will be providing 25 grants of up to $100,000 of management consulting for K12 Efficiency Forums for those districts with interest in reducing costs and improving services.. K12 districts may apply beginning June 15th on the Gilfus Education Group website grant section. http://www.gilfuseducationgroup.com or http://www.gilfuseducationgroup.com/company/industry-grants.
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  • Conference Name Presenter Name Date Location City, State Presentation Title These materials can be reproduced only with Gartner's written approval. Such approvals must be requested via e-mail — vendor.relations@gartner.com.
  • Conference Name Presenter Name Date Location City, State Presentation Title These materials can be reproduced only with Gartner's written approval. Such approvals must be requested via e-mail — vendor.relations@gartner.com.

K12 Efficiency Forum K12 Efficiency Forum Presentation Transcript

  • Reducing Costs and Improving Service K12 Efficiencies A Collaborative Approach
  • Agenda
    • Introduction
    • The Gilfus Education Group
    • K12 Efficiency Forums
    • Educational Service Unit
    • Action Items
    • Timeline
    • Assignments
    • Next Steps
  • IN REVIEW
    • Building the Four Corners Consortium
  • What do we believe?
    • Our School Districts are pained and we are looking for options due to challenges with this fiscal year.
    • We can create costs savings can be obtained by combining capabilities and sharing resources .
    • Each of our school districts has strengths and weaknesses to leverage for collaboration.
    • As superintendents we have the opportunity to make change and can facilitate decision making within our districts.
    • We are committed to the process and are dedicated to decreasing costs while improving service.
  • How did we start the process?
    • A single district facilitated a collaboration idea to jump start the process.
    • Assembled local New Jersey school districts that were interested in participating in the process.
    • Asked Gilfus Education Group to facilitate process.
    • Began K12 Efficiency Forum collaborative meetings.
  • K12 COLLABORATION
    • The Gilfus Education Group
  • About Gilfus: Founding
    • The Gilfus Education Group is an independent consulting firm founded by a father of modern day eLearning and the business and technical expert behind Blackboard Inc., the world’s leading learning management system (LMS).
    Stephen Gilfus Mr. Gilfus left Blackboard in 2007 with a vision to bring together a team of highly skilled industry professionals to foster global education innovation to meet the needs of 21st century learning capabilities and knowledge economies..
  • Who are we?
    • The Gilfus Education Group offers
      • independent consulting,
      • technical implementation and
      • industry research services to
      • educational institutions,
      • industry investors and the
      • educational companies that serve them.
    “ Providing capabilities at the nexus of education, business and technology.” Nexus
  • About Gilfus: Mission
    • Combine:
      • Industry Vision
      • Thought Leadership
      • Organizational Planning
      • and Technology Expertise
    The New “Gartner of Education”. Driving vision through to implementation, and back to help reinvent and create sustainability.
  • About Gilfus: Education Clients/Partners “ Our team members have helped thousands of education organizations implement enterprise technologies and plan for the future.”
  • SCHOOL DISTRICT COLLABORATION
    • K12 Efficiency Forums
  • New Jersey School District Participants
    • XXXXXX
      • XXXX School District Superintendent
    • XXXXXX
      • XXXX School District Superintendent
    • XXXXXX
      • XXXX Township School District Superintendent
    • XXXXXX
      • XXXX School District Superintendent
  • Efficiency Forum Pretense “ ” You know your school district and the unique challenges it faces. You are uniquely qualified to initiate discussion about issues and strategies. Only you can enlist the cooperation of all the individuals who are affected by the budget as well as those who can effect change.
  • K12 Efficiency Forum Goals
    • Create a baseline for collaboration.
    • Allow superintendents to get to know each other, speak freely and share ideas.
    • Introduce organizing principles to develop a collaborative construct.
    • Develop a constructive platform for reducing costs (saving tax payer dollars) and improving service.
    • Implement, Align and Deploy a sustainable process for further collaboration.
    K12
  • Efficiency Forum 1
    • Introductions
    • Set expectations
    • Discuss current political and economic conditions within each school district
    • Determine collaboration opportunities
    • Determine go forward strategy and discuss collaborative construct
    F1
  • Example Review Model from E-f1 Service Portfolio Governance Model Technology Services Policy Council Customer Service Program Management Change Management Facilities Business Processes Skilled Resources Data Centers Processing Centers Disaster Recovery HR/Recruiting Benefits Administration Customer Relationship Management Payroll Project Managers Business Analysts Technical Developers Testing Resources Trainers Infrastructure Networks Email Telephony Servers & Disk Space Databases Video Conferencing Accounting Many Others Industry Specific Emergency Services Call Centers Natural Resources Libraries & Bookstores ERP/LMS/BI Many Others Financial Controls Warehouses Legal Fleet Management
  • Efficiency Forum 2
    • Validate understandings from 1st forum meeting
    • Refine initial observations and understanding of the current state operating models
    • Review and extend collaborative data points and identifiable areas of collaboration
    • Begin high level planning activities
    F2
  • Example Data Worksheet From E-f2 “ Identifying areas of collaboration and activities is critical to the efficiency process”
  • Efficiency Forum 3
    • Review and Complete data inputs across the various areas of collaboration
      • Operations
      • Content and Curriculum
      • Business Software
      • Technical Infrastructure
      • Back-office Processes
      • Management Reporting
    • Identify Strategic Initiatives
    F3
  • Efficiency Forum 4
    • Review Initiatives progress, discuss activity based cost analysis.
    • Outline next steps for broader communication.
    • Set goal and discuss ESU (Educational Services Unit)
    • Review ESU implications, concepts and structure
    • Evaluate components and construct
    • Define timeline
    F4
  • Efficiency Forum 5
    • Finalize activity base costing exercise and review outputs
    • Review cost savings and potential to improve services
    • Finalize member allocations
    • Define governance and outline articles for ESU
    • Finalize ESU service model and overall structure
    • Create launch timeline
    F5
  • A COLLABORATIVE
    • Building an ESU (Educational Services Unit)
  • Moving to the Next Step “ ” All available resources must be explored in an effort to create and build effective education and development programs that don’t just deal with a short-term downturn, but position your district to succeed in a very different future. The most successful school district will be flexible, inventive, and entrepreneurial.
  • What is an Educational Services Unit?
    • A centralized collaborative entity that services several districts
    • Includes organizing principles for
      • Centralized purchasing
      • Efficiencies for people, processes, technology services
      • Other organizations can join the ESU to create greater capabilities and resources
      • Each organization contributes to the success of the ESU
    “ An educational services unit provides efficiencies and capabilities across all of its participating organizations.”
  • Example ESU Haddonfield ESU Member Contributions Gifting Purchasing Board Elected as well as Superintendent Representatives Reporting Status to Board of Ed Resources Technology Operations Curriculum
  • Reducing Costs and Improving Service through K12 Efficiencies A Collaborative Approach