• Unit 1• PowerPoint Basics • Trusty Toolbars • Handy Help • Techie Terms • Cool for School
Finding the toolbarsThe toolbars contain graphically illustrated buttons that youclick to perform specific tasks in a program. PowerPoint hasfour main toolbars, which can help you create yourpresentations quickly and easily.The Standard Toolbar is located at the top of the PowerPointwindow, below the menu bar. It has buttons for commontasks such as saving, printing, checking spelling, andinserting charts and tables.
The Formatting Toolbar is located just below the standardtoolbar. Most of its buttons are for formatting text. Use thesebuttons to change the font type or size, make text bold oritalic, indent text, and insert bullets.
The Drawing Toolbar is located at the bottom of thePowerPoint window. It has tools for drawing shapes, addinglines and curves, and inserting text boxes and WordArt. Italso has buttons for manipulating and formatting the objectsyou draw.
Moving the toolbars to new locationsAll PowerPoint toolbars can be moved or docked to any sideof the PowerPoint window. As well, docked toolbars,including the Standard Toolbar, the Formatting Toolbar, andthe Drawing Toolbar, can be converted to floating toolbars.A move handle on the left or top of the toolbar indicates thatthe toolbar is docked. A title bar indicates that the toolbar isfloating.Heres how to move one of the toolbars to anew location: 1. Click the move handle on a docked toolbar, or click the title bar on a floating toolbar. 2. Holding down the mouse button, drag the toolbar to the new location.
Docking a toolbarTry docking a toolbar to the top of the PowerPoint window.This will give you more working area on your PowerPointwindow. 1. Click the title bar on the Common Tasks toolbar. 2. Drag the toolbar upwards, until the toolbar outline snaps into place along the edge of the program window.If you see move handles on the toolbar, you know it issuccessfully docked.
Adding and removing toolbarsPowerPoint has several other toolbars to help youaccomplish your tasks.The Picture Toolbar has several buttons that are usefulwhen you work with images. There are buttons forContrast, Brightness, and Cropping. This toolbar willautomatically appear when you insert clip art orpictures.
The Animation Effects Toolbar has buttons for working withanimations, and the Web Toolbar helps you create presentations onthe Internet. Theres also a Reviewing Toolbar, a WordArt Toolbar,and a Control Box Toolbar. When youre a more advanced user, youmay wish to add some of these toolbars to your PowerPoint window.Lets say you want to add the animation effects toolbar. Heres whatyou do: 1. Click the View menu, and then point to Toolbars. 2. In the submenu, click the check box next to animation effects. An animation effects toolbar appears in the PowerPoint window.
Removing a toolbarPowerPoint lets you remove toolbars you dont need. Tryremoving the animation effects toolbar you just activated.1. Click the View menu, and then point to Toolbar.2. In the submenu, click the check box next to animationeffects to deselect it.The check mark disappears and the animation effectstoolbar is removed from your PowerPoint window.
Activating and using the Office Assistant:The Office Assistant is an animated help system thatanswers your questions, and offers tips and helpfulsuggestions as you work. The standard OfficeAssistant character is Mr. Clip. It is an animatedpaperclip but you can change the Office Assistantscharacter at any time.To activate the Office Assistant, click the OfficeAssistant button on the Standard Toolbar.
Or click the Help menu, then click Microsoft PowerPointHelp.The Office Assistant appears, ready to assist you. Oncethe Office Assistant is activated, it "observes" your workand offers tips or suggestions. A yellow bulb above theOffice Assistant indicates that it has a tip.
You can ask the Office Assistant to help you perform tasks inPowerPoint. Lets say you want to find out how to insert agraphic. Heres what you do: 1. Click the Office Assistant. A callout appears, asking you what you want to do.
You can ask the Office Assistant to help you perform tasks inPowerPoint. Lets say you want to find out how to insert agraphic. Heres what you do:2. Type in your request. Forexample, type "insert agraphic". A list of related helptopics will appear.
You can ask the Office Assistant to help you perform tasks inPowerPoint. Lets say you want to find out how to insert agraphic. Heres what you do:3. Select a help topic fromthe list. (Click See More formore options.) The helptopic is displayed.
Using PowerPoint vocabularyHere are some terms in PowerPoint 97 that are usefulto know.Slide: An individual screen in a slide show.Presentation File: The file you save to disk thatcontains all the slides, speakers notes, handouts,etc. that make up your presentation.Object: Any element that appears on a PowerPointslide, such as clip art, text, drawings, charts, sounds,and video clips. You can refer to a clip art object, atext object, a title object, a drawing object, etc.
Slide Show: A series of slides displayed in sequence. A slide show can be controlled manually or automatically.Transition: A special effect used to introduce a slide during a slide show. For example, you can fade in from black, or dissolve from one slide to another. Click the link to view a brief tutorial on adding transitions. http://screencast.com/t/ZWJjMGM1Y
Unit 1Obviously youre a teacher with a pioneering spirit.So, no doubt, youll want to teach your students howto create multimedia presentations usingPowerPoint. Before you get your students all excitedabout funky animations and nifty sound effects,youll have to equip them with a few PowerPointessentials.First and foremost, you have to talk the talk.Introduce your students to PowerPoint vocabulary bydoing a live demonstration of all the different termsyou will be using. Explain the difference between aslide and an object. Show how a transition is a partof a slide show. And just to make sure everyone is onthe same wavelength, follow up your demonstrationwith a worksheet.
PowerPoint comes with many toolbars - fifteen of them tobe exact. Dont worry about introducing your students to allof them. Concentrate on the four main toolbars that appearwhen you first open the program.You might want to consider introducing the toolbars one ata time. To start, you can hide all of the toolbars. When yourstudents need to format text or add graphics, show themhow to add the appropriate toolbar and teach them thefunction of each button.The toolbar-by-toolbar approach sounds radical, but whatbetter way to prevent your students from clicking everybutton in sight. Teaching PowerPoint one toolbar at a timealso keeps your students focused and gives you a nice,systematic way of introducing the programs features andfunctions.
Before you introduce the Office Assistant to your students,consider whether it will be beneficial to them. Will yourstudents be able to read and comprehend the words inOffice Assistant. Can they navigate through the Help fileswithout your assistance? Do you have enough class timeto let students explore this feature? Will your studentsbecome as addicted to animating with the Office Assistantas you are?Note: If you havent discovered this yet, hold your mouse over the Office Assistant and clickyour "right" mouse button. Choose Animate from the pop-up menu and be prepared for asurprise. Take the Quick Quiz to test your knowledge!
UNIT 1: PowerPoint BasicsClick on the correct answer
1. You know a toolbar is successfully docked when... a. it moves to the side of the page. b. it turns a different color. c. move handles appear on it. d. a loud whistling sound comes from your computer speakers. Click on the correct answer
A toolbar is successfullydocked when movehandles appear on it.
2. Where is the standard toolbar located? a. At the right side of the PowerPoint window. b. At the top of the PowerPoint window. c. At the left side of the PowerPoint window. d. At the bottom of the PowerPoint window. Click on the correct answer
The standard toolbar is located atthe top of the Power Point window.
3. Where are the animation effects located? a. Click the View menu, and then point to Toolbars. b. Click the Slide Show menu, and then point to Design c. Click the Add-Ins menu, and then point to Format d. Click the Review menu, and then point to Toolbars Click on the correct answer
Click the View menu, and then point to Toolbars.
4. When will the picture toolbar automatically appear? a. When you insert clip art or pictures. b. When Power Point opens. c. You have to click Picture on the View toolbar d. None of the above. Click on the correct answer
The Picture Toolbar has several buttons that are usefulwhen you work with images. There are buttons forContrast, Brightness, and Cropping. This toolbar willautomatically appear when you insert clip art orpictures.
5. How do you open your office assistant? a. Click the Office Assistant button on the Design Toolbar. b. Click the Format Assistant button on the Standard Toolbar. c. Click the PP assistant button on the Standard Toolbar. d. Click the Office Assistant button on the Standard Toolbar. Click on the correct answer
1. Click the Office Assistant. Acallout appears, asking youwhat you want to do.
you have successfully completed the Quick Quiz!