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Simple Project Management for Startups

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    Notes on slide 1

    Everyone arrives to the meeting with their new postits for the next 24 hours
    If a task is too big for the next 24 hours write a subset of it on a postit
    During the scrum meeting the engineer moves the done tasks
    Add new postits to the done pile for unanticipated that were done tasks (it does happen)
    Explain incomplete items (which never happens ;-)
    Add the new postits for the next 24 hours
    As a new work item becomes evident add a postit to the backlog

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    Simple Project Management for Startups - Presentation Transcript

    1. Simple Project Management for Startups Gerard Hartnett Sep-09
    2. Introductions Copyright © 2009 coClarity Ltd. 2
    3. Introductions • Me Copyright © 2009 coClarity Ltd. 2
    4. Introductions • Me • coClarity, Limerick Copyright © 2009 coClarity Ltd. 2
    5. Introductions • Me • coClarity, Limerick • Intel, Basis & Tellabs, Shannon Copyright © 2009 coClarity Ltd. 2
    6. Introductions • Me • coClarity, Limerick • Intel, Basis & Tellabs, Shannon • Digital, Galway Copyright © 2009 coClarity Ltd. 2
    7. Introductions • Me • coClarity, Limerick • Intel, Basis & Tellabs, Shannon • Digital, Galway • Motorola & QC-Data, Cork, USA, Canada Copyright © 2009 coClarity Ltd. 2
    8. Introductions • Me • coClarity, Limerick • Intel, Basis & Tellabs, Shannon • Digital, Galway • Motorola & QC-Data, Cork, USA, Canada • Who are You? Copyright © 2009 coClarity Ltd. 2
    9. Goal Copyright © 2009 coClarity Ltd. 3
    10. Goal • Discussion Copyright © 2009 coClarity Ltd. 3
    11. Goal • Discussion • Experiences with a number of project management techniques Copyright © 2009 coClarity Ltd. 3
    12. Goal • Discussion • Experiences with a number of project management techniques • Help to pass these on in one-day seminar LEAP Limerick Copyright © 2009 coClarity Ltd. 3
    13. You can do anything Copyright © 2009 coClarity Ltd. 4
    14. You can do anything You can’t do everything Copyright © 2009 coClarity Ltd. 4
    15. Ideas X Execution Derek Sivers [7]
    16. Ideas X Execution Derek Sivers [7] • Awful -1 • None $1 • Weak 1 • Weak $1,000 • So-So 5 • So-So $10,000 • Good 10 • Good $100,000 • Great 15 • Great $1,000,000 • Brilliant 20 • Brilliant $10,000,000
    17. Ideas X Execution Derek Sivers [7] • Awful -1 • None $1 • Weak 1 • Weak $1,000 • So-So 5 • So-So $10,000 • Good 10 • Good $100,000 • Great 15 • Great $1,000,000 • Brilliant 20 • Brilliant $10,000,000
    18. Ideas X Execution Derek Sivers [7] • Awful -1 • None $1 • Weak 1 €13.71 • Weak $1,000 • So-So 5 • So-So $10,000 • Good 10 • Good $100,000 • Great 15 • Great $1,000,000 • Brilliant 20 • Brilliant $10,000,000
    19. Ideas X Execution Derek Sivers [7] • Awful -1 • None $1 • Weak 1 €13.71 • Weak $1,000 • So-So 5 • So-So $10,000 • Good 10 • Good $100,000 • Great 15 • Great $1,000,000 • Brilliant 20 • Brilliant $10,000,000
    20. Ideas X Execution Derek Sivers [7] • Awful -1 • None $1 • Weak 1 €13.71 • Weak $1,000 • So-So 5 • So-So $10,000 $500k • Good 10 • Good $100,000 • Great 15 • Great $1,000,000 • Brilliant 20 • Brilliant $10,000,000
    21. Ideas X Execution Derek Sivers [7] • Awful -1 • None $1 • Weak 1 €13.71 • Weak $1,000 • So-So 5 • So-So $10,000 $500k • Good 10 • Good $100,000 • Great 15 • Great $1,000,000 • Brilliant 20 • Brilliant $10,000,000
    22. Ideas X Execution Derek Sivers [7] • Awful -1 • None $1 • Weak 1 €13.71 • Weak $1,000 • So-So 5 • So-So $10,000 $500k • Good 10 • Good $100,000 • Great 15 • Great $1,000,000 • Brilliant 20 $200M • Brilliant $10,000,000
    23. Startups = Juggling Photo by http://flickr.com/photos/janekm/ © 2009 coclarity.com - Confidential
    24. Startups = Juggling It’s Easy Photo by http://flickr.com/photos/janekm/ © 2009 coclarity.com - Confidential
    25. Startups = Juggling It’s Easy • To get overloaded Photo by http://flickr.com/photos/janekm/ © 2009 coclarity.com - Confidential
    26. Startups = Juggling It’s Easy • To get overloaded • To do the bits you like Photo by http://flickr.com/photos/janekm/ © 2009 coclarity.com - Confidential
    27. Startups = Juggling It’s Easy • To get overloaded • To do the bits you like • To procrastinate Photo by http://flickr.com/photos/janekm/ © 2009 coclarity.com - Confidential
    28. Startups = Juggling It’s Easy • To get overloaded • To do the bits you like • To procrastinate • To become interrupt driven Photo by http://flickr.com/photos/janekm/ © 2009 coclarity.com - Confidential
    29. Startups = Juggling It’s Easy • To get overloaded • To do the bits you like • To procrastinate • To become interrupt driven It’s hard Photo by http://flickr.com/photos/janekm/ © 2009 coclarity.com - Confidential
    30. Startups = Juggling It’s Easy • To get overloaded • To do the bits you like • To procrastinate • To become interrupt driven It’s hard • To switch contexts Photo by http://flickr.com/photos/janekm/ © 2009 coclarity.com - Confidential
    31. Project Management © 2009 coclarity.com - Confidential
    32. Project Management • It’s as much about what you don’t do © 2009 coclarity.com - Confidential
    33. Project Management • It’s as much about what you don’t do • Startups: everyone’s a project manager © 2009 coclarity.com - Confidential
    34. Smorgasbord • Gannt Charts • Theory of Constraints • PERT • Getting Things Done • Scrum/Agile • Covey/Eisenhower • TSP • Four Hour Work Week • PRINCE2 • Pomodoro
    35. A Plan a Day © 2009 coclarity.com - Confidential
    36. A Plan a Day • First thing ... © 2009 coclarity.com - Confidential
    37. A Plan a Day • First thing ... • Before Email / Twitter / Facebook / Bebo © 2009 coclarity.com - Confidential
    38. A Plan a Day • First thing ... • Before Email / Twitter / Facebook / Bebo • Decide two meaningful things to do © 2009 coclarity.com - Confidential
    39. A Plan a Day • First thing ... • Before Email / Twitter / Facebook / Bebo • Decide two meaningful things to do • Write them down © 2009 coclarity.com - Confidential
    40. A Plan a Day • First thing ... • Before Email / Twitter / Facebook / Bebo • Decide two meaningful things to do • Write them down • Look at yesterday’s - don’t beat yourself up © 2009 coclarity.com - Confidential
    41. A Plan a Day • First thing ... • Before Email / Twitter / Facebook / Bebo • Decide two meaningful things to do • Write them down • Look at yesterday’s - don’t beat yourself up • Do Email etc only twice a day © 2009 coclarity.com - Confidential
    42. Projects © 2009 coclarity.com - Confidential
    43. Projects • Decide outcome early © 2009 coclarity.com - Confidential
    44. Projects • Decide outcome early • Every journey starts with the first step © 2009 coclarity.com - Confidential
    45. Projects • Decide outcome early • Every journey starts with the first step • Decide the next action © 2009 coclarity.com - Confidential
    46. Projects • Decide outcome early • Every journey starts with the first step • Decide the next action • Just score one Goal [2] © 2009 coclarity.com - Confidential
    47. A plan for the month © 2009 coclarity.com - Confidential
    48. A plan for the month • List the projects (align with goals) © 2009 coclarity.com - Confidential
    49. A plan for the month • List the projects (align with goals) • Try not to add to the list during the month - keep another list for new stuff © 2009 coclarity.com - Confidential
    50. A plan for the month • List the projects (align with goals) • Try not to add to the list during the month - keep another list for new stuff • Review once a week © 2009 coclarity.com - Confidential
    51. A plan for the month • List the projects (align with goals) • Try not to add to the list during the month - keep another list for new stuff • Review once a week • End of month - deliver & celebrate © 2009 coclarity.com - Confidential
    52. Goals © 2009 coclarity.com - Confidential
    53. Goals • Quarterly,Yearly, 3-Years © 2009 coclarity.com - Confidential
    54. Goals • Quarterly,Yearly, 3-Years • Product © 2009 coclarity.com - Confidential
    55. Goals • Quarterly,Yearly, 3-Years • Product • Customer © 2009 coclarity.com - Confidential
    56. Goals • Quarterly,Yearly, 3-Years • Product • Customer • Team © 2009 coclarity.com - Confidential
    57. Goals • Quarterly,Yearly, 3-Years • Product • Customer • Team • Fundraising © 2009 coclarity.com - Confidential
    58. Goals • Quarterly,Yearly, 3-Years • Product • Customer • Team • Fundraising • Miscellaneous © 2009 coclarity.com - Confidential
    59. Scrum • Computer guys borrowed from “New New...” • Called it Scrum • I suspect they were never in a real Scrum Photo credit flickr.com/photos/bohane/
    60. Scrum • Computer guys borrowed from “New New...” • Called it Scrum • I suspect they were never in a real Scrum Photo credit flickr.com/photos/bohane/
    61. Scrum Overview Copyright © 2009 coClarity Ltd. 14
    62. Scrum Overview • You can manage any kind of project with Scrum Copyright © 2009 coClarity Ltd. 14
    63. Scrum Overview • You can manage any kind of project with Scrum • I’ve used on tiny and large projects Copyright © 2009 coClarity Ltd. 14
    64. Scrum Overview • You can manage any kind of project with Scrum • I’ve used on tiny and large projects • Not rocket science or expensive (although an “industry” has popped up) Copyright © 2009 coClarity Ltd. 14
    65. Scrum Overview • You can manage any kind of project with Scrum • I’ve used on tiny and large projects • Not rocket science or expensive (although an “industry” has popped up) • It works & viral Copyright © 2009 coClarity Ltd. 14
    66. Chickens and Pigs Copyright © 2009 coClarity Ltd. 15 Photo credit flickr.com/photos/7326810@N08
    67. Chickens and Pigs Copyright © 2009 coClarity Ltd. 15 Photo credit flickr.com/photos/7326810@N08
    68. Chickens and Pigs • All projects have chickens and pigs Copyright © 2009 coClarity Ltd. 15 Photo credit flickr.com/photos/7326810@N08
    69. Chickens and Pigs • All projects have chickens and pigs • Pigs are happy: no status reports or boring meetings Copyright © 2009 coClarity Ltd. 15 Photo credit flickr.com/photos/7326810@N08
    70. Chickens and Pigs • All projects have chickens and pigs • Pigs are happy: no status reports or boring meetings • Chickens are happy: they know what’s happening without getting in the way Copyright © 2009 coClarity Ltd. 15 Photo credit flickr.com/photos/7326810@N08
    71. The Project Diagram by Lakeworks http://commons.wikimedia.org/wiki/Image:Scrum_process.svg • Punctuated Equilibrium - balance team focus, management visibility, and adaptability
    72. +?#!$'(% 8% "*+&'0% !/% ,')6"-@*'1% /0!+% IJ?-1!('1K% S'0$%S-1-&#'%-"%,6'%!0A8"-V8,-!";%8"(%)*0-!1-,$%/0!+%!,6'0 Loads of Post-its stuck "A68+;%NOOPQ%,6'%?0')*01!0%,!%'R,0'+'%?#8""-"A=% ,'8+1%6'#?'(%,6'%-"-,-8#%1?0'8(%!/%,6'%,')6"-@*'=%W-A*0'%N *+% 781% -"-,-8##$% ?-#!,'(% &$% !"'% ,'8+% 8"(% -,1% *1'% &'#!7% -##*1,08,'1% 8% 18+?#'% +'',-"A% 0')!0(% 7-,6% X!1,TH,1 7"%!0A8"-)8##$%,!%,6'%'E,'",%,68,%-,%"!7%-1%*1'(%&$% 8,,8)6'(=% 6'% ,'8+1% -"% H",'#% 568""!"=% G6'$% &'#-'S'% ,6'% .'$% % to a big sheet of paper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
    73. GTD Copyright © 2009 coClarity Ltd. 18
    74. GTD Copyright © 2009 coClarity Ltd. 18
    75. GTD • Getting Things Done Copyright © 2009 coClarity Ltd. 18
    76. GTD • Getting Things Done • A new cult for the info age - Wired Copyright © 2009 coClarity Ltd. 18
    77. GTD • Getting Things Done • A new cult for the info age - Wired • Levels: Actions, Projects, Areas,Yearly, 5-Year, Life Copyright © 2009 coClarity Ltd. 18
    78. GTD • Getting Things Done • A new cult for the info age - Wired • Levels: Actions, Projects, Areas,Yearly, 5-Year, Life • Collect, Process, Organise, Review, Do Copyright © 2009 coClarity Ltd. 18
    79. Actions and Projects Copyright © 2009 coClarity Ltd. 19
    80. Actions and Projects • Action: always something that needs to be done first (score one goal [2]) Copyright © 2009 coClarity Ltd. 19
    81. Actions and Projects • Action: always something that needs to be done first (score one goal [2]) • Each action has a context Copyright © 2009 coClarity Ltd. 19
    82. Actions and Projects • Action: always something that needs to be done first (score one goal [2]) • Each action has a context • Project: requires more than one action Copyright © 2009 coClarity Ltd. 19
    83. Actions and Projects • Action: always something that needs to be done first (score one goal [2]) • Each action has a context • Project: requires more than one action • Don’t need to plan projects in detail but define outcome Copyright © 2009 coClarity Ltd. 19
    84. Actions and Projects • Action: always something that needs to be done first (score one goal [2]) • Each action has a context • Project: requires more than one action • Don’t need to plan projects in detail but define outcome • Choose actions based on context Copyright © 2009 coClarity Ltd. 19
    85. 4HWW Copyright © 2009 coClarity Ltd. 20
    86. 4HWW Copyright © 2009 coClarity Ltd. 20
    87. 4HWW • The 4 Hour Workweek Copyright © 2009 coClarity Ltd. 20
    88. 4HWW • The 4 Hour Workweek • 80/20 Rule Copyright © 2009 coClarity Ltd. 20
    89. 4HWW • The 4 Hour Workweek • 80/20 Rule • Decide two meaningful things to accomplish Copyright © 2009 coClarity Ltd. 20
    90. 4HWW • The 4 Hour Workweek • 80/20 Rule • Decide two meaningful things to accomplish • Email twice a day Copyright © 2009 coClarity Ltd. 20
    91. Find Out More © 2009 coclarity.com - Confidential
    92. Find Out More 1. cstadvertising.com/blog/2009/03/11/if-you-don’t-do-it-it-won’t-happen/ © 2009 coclarity.com - Confidential
    93. Find Out More 1. cstadvertising.com/blog/2009/03/11/if-you-don’t-do-it-it-won’t-happen/ 2. cstadvertising.com/blog/2009/03/09/just-score-one-goal/ © 2009 coclarity.com - Confidential
    94. Find Out More 1. cstadvertising.com/blog/2009/03/11/if-you-don’t-do-it-it-won’t-happen/ 2. cstadvertising.com/blog/2009/03/09/just-score-one-goal/ 3. Wikipedia, Books, Blogs (GTD, Scrum, T4HWW) © 2009 coclarity.com - Confidential
    95. Find Out More 1. cstadvertising.com/blog/2009/03/11/if-you-don’t-do-it-it-won’t-happen/ 2. cstadvertising.com/blog/2009/03/09/just-score-one-goal/ 3. Wikipedia, Books, Blogs (GTD, Scrum, T4HWW) 4. loiclemeur.com/english/2008/12/how-you-can-start-a-business-in-2009-with- passion.html © 2009 coclarity.com - Confidential
    96. Find Out More 1. cstadvertising.com/blog/2009/03/11/if-you-don’t-do-it-it-won’t-happen/ 2. cstadvertising.com/blog/2009/03/09/just-score-one-goal/ 3. Wikipedia, Books, Blogs (GTD, Scrum, T4HWW) 4. loiclemeur.com/english/2008/12/how-you-can-start-a-business-in-2009-with- passion.html 5. paulgraham.com/relres.html © 2009 coclarity.com - Confidential
    97. Find Out More 1. cstadvertising.com/blog/2009/03/11/if-you-don’t-do-it-it-won’t-happen/ 2. cstadvertising.com/blog/2009/03/09/just-score-one-goal/ 3. Wikipedia, Books, Blogs (GTD, Scrum, T4HWW) 4. loiclemeur.com/english/2008/12/how-you-can-start-a-business-in-2009-with- passion.html 5. paulgraham.com/relres.html 6. The Dip, Seth Godin © 2009 coclarity.com - Confidential
    98. Find Out More 1. cstadvertising.com/blog/2009/03/11/if-you-don’t-do-it-it-won’t-happen/ 2. cstadvertising.com/blog/2009/03/09/just-score-one-goal/ 3. Wikipedia, Books, Blogs (GTD, Scrum, T4HWW) 4. loiclemeur.com/english/2008/12/how-you-can-start-a-business-in-2009-with- passion.html 5. paulgraham.com/relres.html 6. The Dip, Seth Godin 7. Sivers.org, Derek Sivers © 2009 coclarity.com - Confidential
    99. Thank You coclarity transform communication into action 22
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