Beekman5 std ppt_05


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Beekman5 std ppt_05

  1. 1. Revolution in Writing From Word Processing to Paperless Publishing
  2. 2. Topics <ul><li>The Word Processing Process </li></ul><ul><li>The Wordsmith’s Toolbox </li></ul><ul><li>The Desktop Publishing Story </li></ul><ul><li>Tomorrow’s Word Tools </li></ul>“ I …cannot imagine now that I ever wrote with a typewriter.” Arthur C. Clarke, author and scientist
  3. 3. The Word Processing Process <ul><li>Word processing involves the following steps: </li></ul><ul><ul><li>Entering text </li></ul></ul><ul><ul><li>Editing text </li></ul></ul><ul><ul><li>Formatting & proofreading the document </li></ul></ul><ul><ul><li>Saving the document on disk </li></ul></ul><ul><ul><li>Printing the document </li></ul></ul>
  4. 4. Entering Text <ul><li>As you enter text using a word processor, your text is displayed on the screen and stored in the computer’s RAM. </li></ul><ul><li>Save your work periodically because RAM is not permanent memory. </li></ul>
  5. 5. Editing Text <ul><li>Write and refine a document easily by: </li></ul><ul><ul><li>navigating to different parts of a document </li></ul></ul><ul><ul><li>inserting or deleting text at any point </li></ul></ul><ul><ul><li>moving & copying text </li></ul></ul><ul><ul><li>searching and replacing words or phrases </li></ul></ul>
  6. 6. Formatting Text <ul><li>Formatting refers to how the words look on a page. </li></ul><ul><li>WYSIWIG (“What you see is what you get”) </li></ul><ul><ul><li>What you see on the screen is a close approximation of what you will see on paper </li></ul></ul><ul><li>Types of formatting: </li></ul><ul><ul><li>Character </li></ul></ul><ul><ul><li>Line & Paragraph </li></ul></ul><ul><ul><li>Entire Document </li></ul></ul>
  7. 7. Character Formatting <ul><li>Characters are measured by point size with one point equal to 1/72 inch. </li></ul>20 pts 40 pts 80 pts 120 pts 200 pts A A A A A
  8. 8. All About Fonts <ul><li>A font is a size and style of typeface. </li></ul><ul><li>Serif fonts have serifs or fine lines at the ends. </li></ul>Sans-serif fonts have plainer, cleaner lines. Arial
  9. 9. Paragraph Formatting <ul><li>Formatting for paragraphs involve margin settings, line spacing, indents, tabs and justification. </li></ul>
  10. 10. Document Formatting <ul><li>You can impact the appearance of an entire document through the following: </li></ul><ul><ul><li>Style sheets </li></ul></ul><ul><ul><li>Headers and footers </li></ul></ul><ul><ul><li>Multiple columns </li></ul></ul><ul><ul><li>Automatic editing features </li></ul></ul><ul><ul><li>Table of Contents and Indexes </li></ul></ul><ul><ul><li>Conversion to HTML for web publishing </li></ul></ul>
  11. 11. The Wordsmith’s Toolbox <ul><li>Outliners and Idea Processors </li></ul><ul><li>Synonym Finders </li></ul><ul><li>Digital References </li></ul><ul><li>Spelling Checkers </li></ul><ul><li>Grammar and Style Checkers </li></ul><ul><li>Form Letter Generators </li></ul><ul><li>Collaborative Writing Tools </li></ul>
  12. 12. Outliners and Idea Processors <ul><ul><li>arranging information into levels </li></ul></ul><ul><ul><li>rearranging ideas and levels </li></ul></ul><ul><ul><li>hiding and revealing levels of detail as needed </li></ul></ul>Outliners are effective at performing the following functions:
  13. 13. Synonym Finders Computerized thesaurus can provide instantaneous feedback for synonyms and antonyms.
  14. 14. Digital References <ul><li>Dictionaries, quotation books, encyclopedias, atlases, almanacs and other references are now available in digital form. </li></ul><ul><li>The biggest advantage of the electronic form is speed. </li></ul><ul><li>The biggest drawback is that quick copying may tempt writers to plagiarize. </li></ul>
  15. 15. Spelling Checkers <ul><li>Spelling checkers compare words in your document with words in a disk-based dictionary. </li></ul><ul><li>Words may be flagged; you make the decision to ignore or change the spelling. </li></ul>
  16. 16. Collaborative Writing Tools <ul><li>Groupware - software designed to be used by a workgroup </li></ul><ul><li>Provides for collaborative writing and editing </li></ul><ul><li>Tracks changes and identifies by the originator’s name </li></ul><ul><li>Compares document versions and highlights differences in documents </li></ul>
  17. 17. Grammar and Style Checkers <ul><li>A grammar and style checker flags possible errors and makes suggestions for correcting. </li></ul><ul><li>It spots the following: </li></ul><ul><ul><li>Spelling </li></ul></ul><ul><ul><li>Errors of context </li></ul></ul><ul><ul><li>Common grammatical errors </li></ul></ul><ul><ul><li>Stylistic foibles </li></ul></ul>
  18. 18. Form Letter Generators <ul><li>The Mail Merge feature in word processors generates personalized form letters and mailing labels. </li></ul><ul><ul><li>Create a database with names </li></ul></ul><ul><ul><li>Create a form letter </li></ul></ul><ul><ul><li>Merge the database with the form letter to create a personalized letter </li></ul></ul>
  19. 19. The Desktop Publishing Story <ul><li>The process of producing a book, magazine or other publications includes several steps: </li></ul><ul><ul><li>Writing text </li></ul></ul><ul><ul><li>Editing text </li></ul></ul><ul><ul><li>Producing drawings, photographs, and other graphics to accompany text </li></ul></ul><ul><ul><li>Designing a basic format for the publication </li></ul></ul>
  20. 20. What is Desktop Publishing? <ul><li>With modern desktop publishing technology, the production process can be accomplished with sophisticated tools that are affordable and easy to use. </li></ul><ul><ul><li>Typesetting text. </li></ul></ul><ul><ul><li>Arranging text and graphics on images. </li></ul></ul><ul><ul><li>Typesetting and printing pages. </li></ul></ul><ul><ul><li>Binding pages into a finished publication. </li></ul></ul>
  21. 21. Desktop Publishing Tools <ul><li>Scanners transform photographs and hand-drawn images into computer-readable documents. </li></ul><ul><li>Page-layout software combine the various source documents into a coherent, visually appealing publication </li></ul><ul><ul><li>QuarkXpress </li></ul></ul><ul><ul><li>PageMaker </li></ul></ul><ul><ul><li>Adobe InDesign </li></ul></ul>
  22. 22. What does the future hold? <ul><li>Despite predictions, written media isn’t going away. </li></ul><ul><li>Yet… </li></ul><ul><ul><li>Electronic mail messages now out number post office deliveries of letters. </li></ul></ul><ul><ul><li>CD-ROM encyclopedias briskly outsell their paper versions. </li></ul></ul><ul><ul><li>The Internet provides for self-publishing to millions of users. </li></ul></ul>
  23. 23. Tomorrow’s Word Tools <ul><li>Word processors are growing in sophistication and absorbing the features of page-layout software. </li></ul><ul><li>Paperless electronic media will replace desktop publishing. </li></ul><ul><li>Groupware for writing and editing </li></ul><ul><li>Electronic dictation </li></ul><ul><li>Intelligent Word Processors </li></ul>
  24. 24. Electronic Books and Digital Paper <ul><li>The electronic book , or ebook is a handheld device that can contain anything from today’s top news stories to lengthy novels. </li></ul><ul><li>Digital paper , or epaper is a flexible, portable, paper-like material that can dynamically display black-and-white text and images on its surface. </li></ul>
  25. 25. Electronic Dictation & Intelligent Word Processors <ul><li>The bottleneck continues to be in the input side of desktop publishing systems. </li></ul><ul><li>For the future: </li></ul><ul><ul><li>Speech-recognition software systems that can reliably recognize human speech. </li></ul></ul><ul><ul><li>Intelligent word processors that anticipate a writer’s needs, acting as an electronic editor or co-author. </li></ul></ul>