How to Create a Power Point       Presentation     Presented by Gary English
Before You Begin• Plan what information you need to share.• Gather necessary information and images.• For this exercise I ...
Locate the PowerPoint Program           There are many ways to locate the Power Point.           • Click the “Start” butto...
The Display Will Look Like This
Add TextLeft click themouse in the titleplaceholder boxand type the titleof your project.Do the same foryour name in thisb...
Your Screen Should Look Something             Like This:                           • My Title                           • ...
Select Your Next Slide     Select “New Slide” and choose the style of slide you     want to use next. Do this for each new...
Type Title Here and Text Below
If an Evacuation is OrderedAccording to Mott’s Department of Public Safety:1. Take personal belongings. This is what my ne...
Select Another Slide    Select “New Slide” and choose the style of slide you    want to use next. If you choose a slide th...
Inserting a Text Box
If an Evacuation is OrderedAccording to Mott’s Department of Public Safety:1. Take your keys and other personal belongings...
If an Evacuation is Ordered (cont.)6. Avoid using the elevators. Make them available to those withdisabilities.7. Using th...
Inserting a Picture• There are three ways to obtain a picture:• Clip Art• Copy and Paste• Use Computer’s Snipping Tool
Use Clip Art on Your Computer
Enter What Art You Want
Click an Image to Select and Place
Adjust the Size of Your Image
Another Resizing Method
Copy and PasteLocate an image from any source on your computer. By“right clicking” on the image a pop up window willcome u...
Use Computer’s “Snipping Tool”• Select an image that cannot be selected for a  simple “cut and paste.”• Click the “Start” ...
Use Computer’s “Snipping Tool”
Select New to Open Menu                 When the snipping tool                 pop up appears click                 “New” ...
This is What a Captured Image          Looks Like
If an Evacuation is Ordered (cont.)6. Avoid using the elevators. Make them available to those withdisabilities.7. Using th...
If an Evacuation is Ordered (cont.)6. Avoid using the elevators. Make them available to those withdisabilities.7. Using th...
Continue to Add Text and Images Till          You Are Finished• Continue to add bullet points as needed.• You can add imag...
How to Change the Theme of Your            Slides
This is just one example with three more to          followHOW TO CHANGE THE THEME OF YOUR SLIDESClick the “Design” tab an...
How to Change the Theme of Your              Slides Click the “Design” tab and a dropdown ribbon will  come across the to...
How to Change the Theme of YourSlides Click  the “Design” tab and a dropdown ribbon will  come across the top of the scre...
How to Change the Theme of Your             Slides•Click the Design tab. A dropdown ribbon willappear.•Choose a theme. See...
Animating the Transition Between             Slides
Animating Lines of Text or Objects
Animating Lines of Text
Adding Arrows as Pointers
Adding Arrows as Pointers                      Shape Outline
Summary•   Plan your project.•   Use as few lines as possible for each slide.•   Use brief “key” words only.•   Font (text...
Evacuation Procedures for the        RTC Building      Presented by Gary English
If an Evacuation is OrderedAccording to Mott’s Department of Public Safety:1. Take personal belongings.2. Close, but do no...
If an Evacuation is Ordered (cont.)6. Using the nearest exit, move at least 500 feet from the building.8. Do not re-enter ...
Regional Technology Center/M-TEC          (RTC) - First Floor East• Exit using the nearest exit.• Exits are located at the...
Regional Technology Center/M-TEC        (RTC) - First Floor West• There are several exits  on the first floor level.• Proc...
Regional Technology Center/M-TEC         (RTC) - Second Floor• There are four exits on  this floor.• Use the stairs.• Proc...
Regional Technology Center/M-TEC         (RTC) - Third Floor• Go directly to the North or  South stairwells (which ever is...
Conclusion• Any Questions?• Any Comments or Suggestions for Improvement?• Thank You for Your Attendance.
How to make a PowerPoint by GEnglish
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PowerPoint instructions by GEnglish. Topic: RTC Evacuation Procedures.

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How to make a PowerPoint by GEnglish

  1. 1. How to Create a Power Point Presentation Presented by Gary English
  2. 2. Before You Begin• Plan what information you need to share.• Gather necessary information and images.• For this exercise I will be creating a Power Point on the “Evacuation Procedures for the RTC Building”
  3. 3. Locate the PowerPoint Program There are many ways to locate the Power Point. • Click the “Start” button at the lower left of your screen to open its menu. • At the “Search programs and files” box type powerpoint. • Press “Enter” and the program will start. • If there is a PowerPoint icon (orange “P”) located on your “Taskbar” at the bottom of your screen, click it and the PowerPoint will begin.
  4. 4. The Display Will Look Like This
  5. 5. Add TextLeft click themouse in the titleplaceholder boxand type the titleof your project.Do the same foryour name in thisbox.
  6. 6. Your Screen Should Look Something Like This: • My Title • My Name
  7. 7. Select Your Next Slide Select “New Slide” and choose the style of slide you want to use next. Do this for each new slide you need to use. I chose “Title and Content” for my next slide.
  8. 8. Type Title Here and Text Below
  9. 9. If an Evacuation is OrderedAccording to Mott’s Department of Public Safety:1. Take personal belongings. This is what my next slide looks like.2. Close, but do not lock, doors.3. Turn off electronics and lights.4. Only persons with disabilities should use the elevators.5. If elevators cannot be used, go to stairway landings andwait for assistance.
  10. 10. Select Another Slide Select “New Slide” and choose the style of slide you want to use next. If you choose a slide that does not have a text box (such as “Title Only”) and you want to add text you will need to insert a text box.
  11. 11. Inserting a Text Box
  12. 12. If an Evacuation is OrderedAccording to Mott’s Department of Public Safety:1. Take your keys and other personal belongings.2. Close, but do not lock, doors. My slides look like this and the next one. I used the same style of slide for each.3. Turn off electronics and lights.4. Persons with disabilities should use the elevators.5. If elevators cannot be used, persons with disabilities shouldgo to stairway landings and wait for assistance.
  13. 13. If an Evacuation is Ordered (cont.)6. Avoid using the elevators. Make them available to those withdisabilities.7. Using the nearest exit, move at least 500 feet from the building.8. Do not re-enter the building until authorized by theDepartment of Public Safety.I inserted a picture here. In thefollowing slide I will show you howto do this, and then show you howto change the “Theme” of the slidewhich affects its layout and color.
  14. 14. Inserting a Picture• There are three ways to obtain a picture:• Clip Art• Copy and Paste• Use Computer’s Snipping Tool
  15. 15. Use Clip Art on Your Computer
  16. 16. Enter What Art You Want
  17. 17. Click an Image to Select and Place
  18. 18. Adjust the Size of Your Image
  19. 19. Another Resizing Method
  20. 20. Copy and PasteLocate an image from any source on your computer. By“right clicking” on the image a pop up window willcome up with options. Select “copy image” and theimage will be captured.
  21. 21. Use Computer’s “Snipping Tool”• Select an image that cannot be selected for a simple “cut and paste.”• Click the “Start” button at the bottom left of your computer screen.
  22. 22. Use Computer’s “Snipping Tool”
  23. 23. Select New to Open Menu When the snipping tool pop up appears click “New” then click “Rectangle Snip”. The screen goes ghost grey, and then you position the + crosshair at the end of your cursor to one corner. Hold the left mouse button down while dragging the plus sign to the opposite corner until the image is “boxed." Release the button and the image is captured.
  24. 24. This is What a Captured Image Looks Like
  25. 25. If an Evacuation is Ordered (cont.)6. Avoid using the elevators. Make them available to those withdisabilities.7. Using the nearest exit, move at least 500 feet from the building.8. Do not re-enter the building until authorized by theDepartment of Public Safety.Selecting a “Title and Content” slideI entered my text then “rightclicked” the slide and pasted theimage I had just captured with thesnipping tool. Clicking the image asmall box appears around it. Whenyou hover near the top of the box acrossed arrows image appears.
  26. 26. If an Evacuation is Ordered (cont.)6. Avoid using the elevators. Make them available to those withdisabilities.7. Using the nearest exit, move at least 500 feet from the building.8. Do not re-enter the building until authorized by theDepartment of Public Safety.By holding down the left mousebutton you can drag the image towherever you want on your slide toposition it. When you release thebutton the image stay where it isplaced. Be careful where you placethe image so as not to block fromview any text as is seen here.
  27. 27. Continue to Add Text and Images Till You Are Finished• Continue to add bullet points as needed.• You can add images wherever you think they would enhance your presentation.• The next thing you may want to do is change the “Theme” of the slides.• This affects the layout of each slide’s design and the color of the text and background.
  28. 28. How to Change the Theme of Your Slides
  29. 29. This is just one example with three more to followHOW TO CHANGE THE THEME OF YOUR SLIDESClick the “Design” tab and a dropdown ribbon will come across the top of the screen.Choose a theme and see if it looks okay to you. (You may have to try various designs until one works for you). Once selected all slides change.Or you can select the “Background Styles” to the far right which will change the overall background color.
  30. 30. How to Change the Theme of Your Slides Click the “Design” tab and a dropdown ribbon will come across the top of the screen. Choose a theme and see if it looks okay to you. (You may have to try various designs until one works for you). Once selected all slides change. Or you can select the “Background Styles” to the far right which will change the overall background color.
  31. 31. How to Change the Theme of YourSlides Click the “Design” tab and a dropdown ribbon will come across the top of the screen. Choose a theme and see if it looks okay to you. (You may have to try various designs until one works for you). Once selected all slides change. Or you can select the “Background Styles” to the far right which will change the overall background color.
  32. 32. How to Change the Theme of Your Slides•Click the Design tab. A dropdown ribbon willappear.•Choose a theme. See if it looks okay to you. (Youmay have to try various designs until one works).•Once selected all slides will change unless youright click that theme and select the “Apply toSelected Slides” then only that slide will change.•You can select the “Background Styles” to thefar right which will change the overall backgroundcolor only. NOTE: This is what I did.
  33. 33. Animating the Transition Between Slides
  34. 34. Animating Lines of Text or Objects
  35. 35. Animating Lines of Text
  36. 36. Adding Arrows as Pointers
  37. 37. Adding Arrows as Pointers Shape Outline
  38. 38. Summary• Plan your project.• Use as few lines as possible for each slide.• Use brief “key” words only.• Font (text) size should be no less than 20 pts.• Use transition and line animation sparingly.• Carefully size images.• Heavy contrasts between text and slide colors.
  39. 39. Evacuation Procedures for the RTC Building Presented by Gary English
  40. 40. If an Evacuation is OrderedAccording to Mott’s Department of Public Safety:1. Take personal belongings.2. Close, but do not lock, doors.3. Turn off electronics and lights.4. Only persons with disabilities should use the elevators.5. If elevators cannot be used, go to stairway landings andwait for assistance.
  41. 41. If an Evacuation is Ordered (cont.)6. Using the nearest exit, move at least 500 feet from the building.8. Do not re-enter the building until authorized by theDepartment of Public Safety.
  42. 42. Regional Technology Center/M-TEC (RTC) - First Floor East• Exit using the nearest exit.• Exits are located at the far east end of the building, or at the exits located between the two sides.• Remember to move at least 500 feet away from the building for your safety.
  43. 43. Regional Technology Center/M-TEC (RTC) - First Floor West• There are several exits on the first floor level.• Proceed to the closest exit and leave the building moving at least 500 feet away for your safety.
  44. 44. Regional Technology Center/M-TEC (RTC) - Second Floor• There are four exits on this floor.• Use the stairs.• Proceed to the nearest exit and down the stairs.• Leave the building.• Move away at least 500 feet from the building for your safety.
  45. 45. Regional Technology Center/M-TEC (RTC) - Third Floor• Go directly to the North or South stairwells (which ever is closest) and proceed down the stairs and out at the ground floor.• Remember to move away from the building at least 500 feet.• Do not re-enter the building until authorized by the Department of Public Safety.
  46. 46. Conclusion• Any Questions?• Any Comments or Suggestions for Improvement?• Thank You for Your Attendance.
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