IW ServicesOur mission is to help you uncover theinformation that remains largely hidden withinyour enterprise, and to hel...
Meo Gene Vangampelaere  – SharePoint architect, University College Howest  – Blogger: http://blog.spums.be  – Twitter: htt...
Overviewo Implementationo End userso Development
A successful implementationo Set your goalso Draw a roadmapo Pick some pilotso Train your users  ...again… and again…
Goalso Implement an application frameworko Enhance internal communicationo Let teams collaborate (documents, calendars, ta...
Roadmapo Implement the organisation structureo Define your pilot(s)o Install and configure the frameworko Rollout the stru...
End users: Think SharePoint                  Provide      Publish and                  access        manage               ...
Don’t think folders, think columns
Dont think documents, think lists and wikis
Dont think documents, think lists and wikis
Dont think documents, think lists and wikis
Dont think push, think pull
Dont think attachments, think links
Dont think mail, think workflows
Think SharePointo Change of mindset  – This takes time...o User adoption  – ...and coaching
SharePoint Developmento Quick-Win appso Quick-Win apps (advanced)o Custom development
Quick-Win Appso User managed solutions   – Lists   – Libraries   – Viewso Train the users first
Quick-Win Apps (advanced)o User managed solutions with SP Power User  assistance  – (connected) WebParts  – SharePoint Des...
Custom developmento Visual Studio  – Create workflows  – Create SPD workflow actions  – Create WebParts  – Consume the SP ...
Exampleso Holiday request applicationo ICT Helpdesk ticket systemo Quality assurance dashboardo Jobso And many, many quick...
Trainingo On the jobo Click and show, create those Quick-Win apps  together with the usero Train the IT department, they g...
More?o My blog: http://blog.SPums.beo Twitter: http://twitter.com/vangampelaereo http://NothingButSharePoint.como SharePoi...
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SharePoint implementatie Howest

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Presentatie rond de SharePoint implementatie binnen Howest.
(doelpubliek: studenten NMCT)

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  • Folderswithunstructured data, manysubfolders, somewithhardlyany documentsTransfer to document libraries, with columnsRisk: simplyreplace folders by document libraries or sites and/or create folders within a libraryChooselibraries on the basis of requirements, functionalitiesGrouped view -> to make transitioneasier
  • While transferring documents from folders to document libraries, itbecomesobviousthatthere is analternative. Twoalternatives: lists andwikisExample of list:Each course generates 4 documents for each student. If there are 100 students we get 400 documents for each course. We can use a list with a few columns to replace this. You can extend the possibilities by using views on that list.A document is an isolated silo of information. You often have to open the document and browse it to view the content or structure. By using Wikipages we share the information in a clear way. It is very easy to link wikipages with each other or to generate an document index.lists: team meetingVoorbeeld wiki: dienst veiligheid.
  • While transferring documents from folders to document libraries, itbecomesobviousthatthere is analternative. Twoalternatives: lists andwikisExample of list:Each course generates 4 documents for each student. If there are 100 students we get 400 documents for each course. We can use a list with a few columns to replace this. You can extend the possibilities by using views on that list.A document is an isolated silo of information. You often have to open the document and browse it to view the content or structure. By using Wikipages we share the information in a clear way. It is very easy to link wikipages with each other or to generate an document index.lists: team meetingVoorbeeld wiki: dienst veiligheid.
  • While transferring documents from folders to document libraries, itbecomesobviousthatthere is analternative. Twoalternatives: lists andwikisExample of list:Each course generates 4 documents for each student. If there are 100 students we get 400 documents for each course. We can use a list with a few columns to replace this. You can extend the possibilities by using views on that list.A document is an isolated silo of information. You often have to open the document and browse it to view the content or structure. By using Wikipages we share the information in a clear way. It is very easy to link wikipages with each other or to generate an document index.lists: team meetingVoorbeeld wiki: dienst veiligheid.
  • Do not push the news intoeveryone’s mailbox. Let the users chose their own newssources.It’s like choosing between one fixed prepared menu or a self-service collect-and-go meal.Users can define a daily, weekly newsoverview or subscribe by RSS with their favorite RSS reader like Outlook.Example: weekly menu was mailed to all staff members, is now published as list and those interested can take subscription
  • Do not mail documents to each other’s mailbox.TIP: Share documents from Outlook to SharePoint: http://harmon.ie/TIP: Put the hyperlink behind some textTIP: shorten the hyperlink by using http://bit.ly or http://tinyurl.com or (internal) http://m.howest.beExample: presentations, send link not the powerpoint document.When you send the physical document, you lose ownership of that document. It creates storage issues with the receiving party.
  • Result: documents are generated without email traffic. The work is done by the workflow.
  • SharePoint implementatie Howest

    1. 1. IW ServicesOur mission is to help you uncover theinformation that remains largely hidden withinyour enterprise, and to help you exploit theresulting knowledge to the fullest so that you canimprove performance within your organization.
    2. 2. Meo Gene Vangampelaere – SharePoint architect, University College Howest – Blogger: http://blog.spums.be – Twitter: http://twitter.com/vangampelaere – E-mail: gene.vangampelaere@howest.be
    3. 3. Overviewo Implementationo End userso Development
    4. 4. A successful implementationo Set your goalso Draw a roadmapo Pick some pilotso Train your users ...again… and again…
    5. 5. Goalso Implement an application frameworko Enhance internal communicationo Let teams collaborate (documents, calendars, tasks, …)o Exchange active data,o Introduce a unified way of work
    6. 6. Roadmapo Implement the organisation structureo Define your pilot(s)o Install and configure the frameworko Rollout the structureo Setup the pilot(s)o Migrate central serviceso Implement teamsites for each teamo … train users … train users …
    7. 7. End users: Think SharePoint Provide Publish and access manage Make Collaborate decisions Find Information Structure
    8. 8. Don’t think folders, think columns
    9. 9. Dont think documents, think lists and wikis
    10. 10. Dont think documents, think lists and wikis
    11. 11. Dont think documents, think lists and wikis
    12. 12. Dont think push, think pull
    13. 13. Dont think attachments, think links
    14. 14. Dont think mail, think workflows
    15. 15. Think SharePointo Change of mindset – This takes time...o User adoption – ...and coaching
    16. 16. SharePoint Developmento Quick-Win appso Quick-Win apps (advanced)o Custom development
    17. 17. Quick-Win Appso User managed solutions – Lists – Libraries – Viewso Train the users first
    18. 18. Quick-Win Apps (advanced)o User managed solutions with SP Power User assistance – (connected) WebParts – SharePoint Designer (Free!) • Modify WebPart pages • JQuery (SPServices) • Workflowso RAD: Rapid Application Development
    19. 19. Custom developmento Visual Studio – Create workflows – Create SPD workflow actions – Create WebParts – Consume the SP webserviceso Takes more time “ If development is required, it’s because SharePoint cannot satisfy the organisations unique requirements “out of the box”, and something “custom” needs to be built. Custom development in SharePoint is regarded as the last resort, while an IT developer sees this as the first option, placing them in a situation they are not comfortable with right from the start.” http://nadirkamdar.blogspot.com/2010/08/why-there-is-shortage-of-sharepoint.htm
    20. 20. Exampleso Holiday request applicationo ICT Helpdesk ticket systemo Quality assurance dashboardo Jobso And many, many quick-win apps!
    21. 21. Trainingo On the jobo Click and show, create those Quick-Win apps together with the usero Train the IT department, they get a new role!o Howest: weekly consult session
    22. 22. More?o My blog: http://blog.SPums.beo Twitter: http://twitter.com/vangampelaereo http://NothingButSharePoint.como SharePoint tweeps: http://twitter.com/vangampelaere/sharepoint

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