C3.1. Framework for Information and Data Sharing


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Krishan Bheenick

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  • In order to address these barriers to opening access to data and information and to their effective transformation and use.  An integrated two-pronged approach of good policy and practice is needed so that organizations can develop incentives build up their skills base for greater cooperation and sharing.  In addition, capacity development has to be a cornerstone of the approach that will help in applying data and information to solving real problems.  A collective effort will really help many smaller institutions to make information truly accessible and contribute to its effective use as they can immediately adopt proven practices and tools without having to develop their own.BENEFITS:  By supporting a more coordinated approach to opening up data and information and enabling their effective use, research organizations can reduce costs and guide, train, and motivate their staff.
  • PRIORITIES AREAS IDENTIFIED:1. To improve investment through introduction of sound policies and coordinated approaches; 2. To develop institutional capacity through encouraging self-sufficiency and empowerment; 3. To make data and information accessible by promoting open content and common standards.
  • Technical issues and technologies. A set of open services -such as the CIARD.RING- and tools are available to promote information and data sharing, and open standards are continuously being developed and applied.
  • C3.1. Framework for Information and Data Sharing

    1. 1. Using information to power innovationFramework for Information and Data Sharingpresented by Krishan BheenickSenior Programme Coordinator, Knowledge Management, CTA (EU-ACP)GCARD-II, Uruguay, October 2012
    2. 2. Knowledge Sharing in Agricultural Innovation Innovation is knowledge-intensive and requires greater information sharing/exchange Access to research outputs is essential to address problems Effective access enhances information use, and enhances innovation within and among communities Greater use of information will accelerate rural development
    3. 3. Agricultural Research Outputs Photo Credit: natura-medioambiental.com “Information and data power innovation,restricted access represents a barrier to innovation.”
    4. 4. Communicating Agricultural Research Low investment in research communication - Many agricultural research organizations invest only a small fraction on communicating their results and ensuring they are adapted to rural needs. - Most organizations make <10% of their publications/ documents accessible on the Internet - Information made accessible through journals - ‘paid access’Often „public‟ information is like this We produce results, but what happens to them? It seems that much useful data and information is not accessible and the farmers don’t seem to benefit
    5. 5. Communicating Agricultural Research FINDINGS OF GLOBAL SURVEY 2011 s
    6. 6. WHAT IS NEEDED An integrated two-pronged approach of good policy and practice Capacity development – a cornerstone A collective effort - adopt proven practices and tools A coordinated approach will reduce costs and guide, train and motivate staff in researchorganizations to make the results of research more accessible and usable
    7. 7. COHERENCE IN PARTNERSHIP & ACTIONCoherence in Information for Agricultural Research for Development A Global Movement
    8. 8. A GLOBAL MOVEMENT 15 Founding Partners And now +375 other organizationsAll working to ensure that information become more accessible to those who need them CIARD was endorsed at GCARD 2010
    9. 9. A CONSULTATIVE PROCESS 2008 onwards: Meetings/events for partners, electronic discussions, development of CIARD products & initiatives Advocacy, Advocacy, Advocacy ! Shared, distributed coordination – subsidiarity 2009: CIARD consultation in Africa at FARA – “…CIARD gives us a global framework for what we have been trying to do at individualand institutional level; now I feel empowered to tell my Director …” 2011: A CIARD global consultation process on “Developing a framework for data and information sharing”
    10. 10. PRIORITY AREAS IDENTIFIEDTo improve investment through introduction ofsound policies and coordinated approachesTo develop institutional capacity throughencouraging self-sufficiency and empowermentTo make data and information accessible bypromoting open content and common standards
    11. 11. Support for overcoming the Challenges in Research Communication Our institution has no policy on We don’t have time to communicating adapt our results into the its outputs what extensionists wantWe have no systems Other scientists willand tools for Internet publish our results if wedissemination share them There are no staff with the skills in digital technologies
    12. 12. Routemap to Information Nodes and Gateways A Global Registry to share information related to agricultural research and innovation 600 open information services in agriculture374 information providers have registered their services- 350 document repositories with around 6 million accessions- 900,000 full text documents- 250 other services registeredCIARD Ring provides a platform for the next generation of information discovery/access services from CIARD participating organisations
    13. 13. Global consultation in 2011“Developing a Framework for Data and information sharing”Developed through e-consultation and workshop (Beijing)CIARD core documents: Technical Issues Paper – Technical issues and technologies – Institutional and organizational aspects – Championing change in policy and practice – Strengthening the CIARD community and its role8 Action Areas identified THINK GLOBAL – ACT LOCAL
    14. 14. Technical issues and technologiesAction Area 1 - Services, Tools and Infrastructure• Establishment of a community Wiki on information management tools and their evaluation• Contributions to the CIARD RING fostered to extend coverage• Guidance on new tools and technology (e.g. Cloud)Action Area 2 - Standards and Systems Architecture• Collaborative Development of open standards• Advice on meta-data generation• Data and document formats• Automatic tagging or indexing services
    15. 15. Institutional aspectsAction Area 3 - Policies, Strategies and InstitutionalStructuresAction Area 4 - Development of Skills and CompetenciesAction Area 5 - Appropriate Organizational Structures andWork PracticesAction Area 6 - Global Improvement of Data and InformationFlows
    16. 16. Championing change in policy and practiceAction Area 7 - Advocacy and Evidence• Convince Policy makers and research managers, information specialists, users and generators of ARD information• Document initiatives and cost benefit analysis, and impact in case studies• Develop and implement an advocacy programme, using champions [see recently launched Advocacy Toolkit]• CIARD partners lead by example
    17. 17. Strengthening the CIARD Community and its roleAction Area 8 - Partnerships and Information Managers• CIARD as a multi-dimensional learning initiative• Sharing and discussing experiences and ideas among the CIARD partners: from technologies and policies to case studies and success stories• Establish a virtual platform for the community to promote peer learning
    18. 18. Resources to support actionChampioning change in policy and practice: CIARD Advocacy Toolkit Collection of evidence, benefits and good practices (i.e. CIARD Checklist)Institutions/organizations: Guidelines (CIARD Pathways) ; E-learning programmesInformation Technologies: Open information standards ,tools and services; CIARD RINGStrengthening the CIARD Community: Physical and electronic interactions We can build further on these achievements
    19. 19. The Way ForwardNational organizations:- implement policies and practices on opening access to and enhancing use of agricultural research information- create/strengthen research communication activities- register their open services in the CIARD.RINGRegional and International organizations:- achieve even stronger consensus and support for CIARD- develop regional partnerships and networks to leverage resources and capacities in support of opening accessDonors providing research funds:- Support grantees in communicating their findings effectively
    20. 20. Using information to power innovationFramework for Information and Data SharingGCARD-II, Uruguay, October 2012 www.ciard.net