UN Climate Conference
sustainability and technology event management case study



                                       ...
Objectives

  Show how sustainability and technology can be
  used to increase delegate effectiveness, reputation
  and bo...
Presume that you understand this?



                     De
                        cl   inin
                           ...
Backcasting from Success

How do we define the strategy
What was COP15?
• Conference Of the Parties
•   7th – 18th (19th) December 2009 in Bella Center, Copenhagen
•   47000 regi...
126 Heads of State
NGOs
4000 Press
  & Media
Biggest international
   political meeting ever
     outside New York


• 300 tons food: 185,889
  organic meals

• 350,00...
COP15 Logistik | www.cop15.dk




From the beginning
Sustainability was a priority
1. Security
2. Outcome
3. Showcasing
4....
So how
 were we
  more
sustainable?
LEADERSHIP
   COP15 will not be the
greenest conference ever –
but it will be as sustainable
as possible under the given
 ...
ENGAGEMENT
Copenhagen Sustainable Meetings Protocol




  Unique and innovative private-public collaboration
CSMP FRAMEWORK




   GRI




            APEX
Strategy: Leveraging Standards
OPERATIONAL INTEGRATION
Hotels


            53% in 18 months
From 12% to
        IFIED H      OTELS
ECO CERT
Operational Integration




Green Transportation
1. PRIORITY:
         Free public transport
         Facilitate use
     ...
Operational Integration



  Food and beverage
           75 % organic food at Bella (65%
           contractual)
        ...
Operational Integration




       Communication
                No Gift Policy
            -        $600.000 saved
      ...
Communication
“We have tried to make a new and
       different conference in
 Copenhagen. We have no bottled
  water, onl...
AudioVisuals

$33.000 SAVED
Virtual Participation

 Web: 1,650,000 visitors
 during the conference
 Webcast: 200 sessions
 COP15 Facebook,
 COP15 had ...
'   KW
d         KW
TelePresence

       Delegates used
        Cisco
        TelePresence
        for:
Updates to their home countries
on the...
COP15 TelePresence Infrastructure

                                           COP15
                                      ...
Nepal’s Environment Minister conducting Press
Briefing back to Kathmandu




     One of 149 meetings and 250+ hours of
  ...
The UN iSeeT@COP15
TelePresence Stage Set Up




                     UN Round Table Meetings

                     Key No...
RESULTS
CSMP FRAMEWORK




   GRI




            APEX
GOOD GOVERNANCE




                  20% reduction in CO2
                  emissions at the Bella Center
               ...
Event benchmarked against other event sustainability
Performance against objectives

35 objectives
  15 exceeded expectations
  17 satisfied expectations
  3 did not match exp...
ROI
$280.000 Organisers Investment in
  Sustainability

$720.000 Savings
Additional $1million invested in offsetting.
 Dan...
Satisfying delegate expectations




Source: Survey by Deloitte among 411 COP15 delegates
COP15 Logistik | www.cop15.dk




PR  Recognition
                                Over 50 articles


                     ...
Copenhagen
Sustainable
Meetings
Protocol

      www.csmp.dk
THE END
  almost
W DO  YOU
HO             THE
     ELER ATE
ACC         ILITY
SU  STAINAB
          EVE NTS
 Of YOUR
The GMIC is the premier
 global community solely
dedicated to sustainability
not only through education,
 but also by spea...
Our vision is to transform the meetings industry,
  creating a more successful and sustainable
           global meetings ...
Advisors to the advisors




  LEAD – INSPIRE - SUSTAIN
What do we do for our community?

                  NETWORKING
                  NETWORKING               RECOGNITION
    ...
THE END
  Really?
You have the
power to create
CHANGE?
For more information

Guy.bigwood@mci-group.com
www.greenmeetings.info
LessConversationMoreAction.com
COP15 Event Sustainability Case Study
COP15 Event Sustainability Case Study
COP15 Event Sustainability Case Study
COP15 Event Sustainability Case Study
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COP15 Event Sustainability Case Study

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GMIC Case study of how the Danish Government implemented sustainability at cop15. Showcases Cisco solutions.

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COP15 Event Sustainability Case Study

  1. 1. UN Climate Conference sustainability and technology event management case study Presentation by Guy Bigwood, MCI Group Sustainability Director 2010 President Green Meeting Industry Council
  2. 2. Objectives Show how sustainability and technology can be used to increase delegate effectiveness, reputation and bottom line results. - Provide a high-level strategic framework for sustainability - Sharing some tips and experiences
  3. 3. Presume that you understand this? De cl inin gr eso ur c es Sustainable Supply A Sustainable Future Current n Sustainable Demand Reality mpt i o co nsu ce s our in g re as In cre Source:The Natural Step
  4. 4. Backcasting from Success How do we define the strategy
  5. 5. What was COP15? • Conference Of the Parties • 7th – 18th (19th) December 2009 in Bella Center, Copenhagen • 47000 registered for the meeting • Actual attendance of 30222 • Organized by Danish Ministry of Foreign Affairs for the UNFCCC • Largest ever political meeting
  6. 6. 126 Heads of State
  7. 7. NGOs
  8. 8. 4000 Press & Media
  9. 9. Biggest international political meeting ever outside New York • 300 tons food: 185,889 organic meals • 350,000 glasses of tap water • 250,000 cups of Fair Trade coffee • 2,500 meetings • Estimated costs for Denmark of 200 million Euros
  10. 10. COP15 Logistik | www.cop15.dk From the beginning Sustainability was a priority 1. Security 2. Outcome 3. Showcasing 4. Sustainability
  11. 11. So how were we more sustainable?
  12. 12. LEADERSHIP COP15 will not be the greenest conference ever – but it will be as sustainable as possible under the given conditions of a large international political summit.’ Jan Christoph Napierski, Head of Section, COP15, Royal Danish Ministry of Foreign Affairs
  13. 13. ENGAGEMENT Copenhagen Sustainable Meetings Protocol Unique and innovative private-public collaboration
  14. 14. CSMP FRAMEWORK GRI APEX
  15. 15. Strategy: Leveraging Standards
  16. 16. OPERATIONAL INTEGRATION
  17. 17. Hotels 53% in 18 months From 12% to IFIED H OTELS ECO CERT
  18. 18. Operational Integration Green Transportation 1. PRIORITY: Free public transport Facilitate use 94% of delegates used public transport 2. VIP-transportation More than 200 low CO2 cars/vans/buses (hydrogen, biofuel, electric)
  19. 19. Operational Integration Food and beverage 75 % organic food at Bella (65% contractual) Almost eliminated bottled water Climate Menus (No beef – More Veg – Local)
  20. 20. Operational Integration Communication No Gift Policy - $600.000 saved - 11 sponsored students - Easy story to tell
  21. 21. Communication “We have tried to make a new and different conference in Copenhagen. We have no bottled water, only pure, clean drinking water from the tap. Two thirds of all food here at the conference is organic. We have tried as hard as possible to limit the carbon footprint of the conference.” COP15 Opening Address by H.E. Lars Løkke Rasmussen Prime Minister of Denmark
  22. 22. AudioVisuals $33.000 SAVED
  23. 23. Virtual Participation Web: 1,650,000 visitors during the conference Webcast: 200 sessions COP15 Facebook, COP15 had + 42,000 fans Twitter - 13,000 followers YouTube - 5.2 million channel views
  24. 24. ' KW d KW
  25. 25. TelePresence Delegates used Cisco TelePresence for: Updates to their home countries on the progress of negotiations Media and Press briefings Consultation with experts Involving interested parties that were unable to travel to COP15
  26. 26. COP15 TelePresence Infrastructure COP15 TelePresence • Cisco TelePresence Exchange • 4 TP units for meetings at the based in UNICC, Geneva conference site in Copenhagen • “Anchor tenants” at UN HQ (New • Connected to 77 Cisco York), UNFCCC (Bonn), UNOG TelePresence rooms around the (Geneva), UNEP (Nairobi), world And 23 Danish embassies UNICC (Geneva), Danish Ministry • WebEx integration in TP-meetings of Climate and Energy
  27. 27. Nepal’s Environment Minister conducting Press Briefing back to Kathmandu One of 149 meetings and 250+ hours of use
  28. 28. The UN iSeeT@COP15 TelePresence Stage Set Up UN Round Table Meetings Key Note Speakers from all over the world
  29. 29. RESULTS
  30. 30. CSMP FRAMEWORK GRI APEX
  31. 31. GOOD GOVERNANCE 20% reduction in CO2 emissions at the Bella Center 22% reduction in local emissions 100% emissions offset
  32. 32. Event benchmarked against other event sustainability
  33. 33. Performance against objectives 35 objectives 15 exceeded expectations 17 satisfied expectations 3 did not match expectations - Venue waste management effectiveness - Photocoping machines and recycled paper - No reduction in infrastructure water usage
  34. 34. ROI $280.000 Organisers Investment in Sustainability $720.000 Savings Additional $1million invested in offsetting. Danish Government took full responsibility
  35. 35. Satisfying delegate expectations Source: Survey by Deloitte among 411 COP15 delegates
  36. 36. COP15 Logistik | www.cop15.dk PR Recognition Over 50 articles GreenBiz09 Spe of H cial A ono war ur 2 d 010
  37. 37. Copenhagen Sustainable Meetings Protocol www.csmp.dk
  38. 38. THE END almost
  39. 39. W DO YOU HO THE ELER ATE ACC ILITY SU STAINAB EVE NTS Of YOUR
  40. 40. The GMIC is the premier global community solely dedicated to sustainability not only through education, but also by spearheading research, policy and standards for the meetings and event industry
  41. 41. Our vision is to transform the meetings industry, creating a more successful and sustainable global meetings marketplace.
  42. 42. Advisors to the advisors LEAD – INSPIRE - SUSTAIN
  43. 43. What do we do for our community? NETWORKING NETWORKING RECOGNITION RECOGNITION TOOLS TOOLS EDUCATION STANDARDS STANDARDS KNOWLEDGE BUSINESS TRAINING TRAINING RESEARCH RESEARCH ADVOCACY ADVOCACY POLICY POLICY
  44. 44. THE END Really?
  45. 45. You have the power to create CHANGE?
  46. 46. For more information Guy.bigwood@mci-group.com www.greenmeetings.info LessConversationMoreAction.com
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