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Why should organizationsBe-Legit
Why Legal Compliances? Need of legal and risk registersEvery listed company in India must adhere to theclauses of Standard...
Legal register (word/excel) is preparedLegal Register are sent to all OIC’sOIC signs on behalf of his locationSigned docum...
Problems with the current systemHave we identified all Legal requirements?OIC is the only person responsible for complianc...
BeeLegit – Legal Compliance Managementfirst online LCM system to go live in a Public SectorBeeLegit is an outcome of 2½ ye...
The problems addressed byBeeLegit
Problems with the current systemHave we identified all Legal requirements?OIC is the only person responsible for complianc...
Legal industry research• Central laws, statues & provisions• State laws• Listing agreement• Government norms & policies• I...
Problems with the current systemHave we identified all Legal requirements?Is OIC the only person responsible for complianc...
User orientation and mappingUser interaction and training• Interact with working level officers of various departments• Di...
Alerts and remindersBeeLegit sends email alerts on various events toensure that an employee never misses outCompliance Dat...
Problems with the current systemHave we identified all Legal requirements?Is OIC the only person responsible for complianc...
Escalation in non-complianceOICOIC -LocationDepartmental HODEmployee at working level
Non-compliance email alertsEvent1 Day after non-compliance Employee7 Days after non-compliance Employee HOD15 Days afterno...
Problems with the current systemHave we identified all Legal requirements?Is OIC the only person responsible for complianc...
BeeLegit add-onutilitiesKeep check on compliance statusReports• Monthly• Quarterly• Half-yearly• AnnuallyCalendar• Upcomin...
BeeLegit: AdvantagesManagement and Administration• Strengthen management oversight functions & responsibilities.• Safeguar...
BeeLegit: Sample screen-caps
BeeLegit: User Login panel
BeeLegit: User dashboard
BeeLegit: Legislation’s checklist and status
BeeLegit: Keyword search result
BeeLegit: Graphical Transactional report
BeeLegit: Graphical Summary report
BeeLegit - Features Professional features of applicationUsers• Groups• Workflows• User wise reports• Location wise reports...
about the company
RoboticWares: A leader in technology and thoughtAwardsCertifications• ISO 9001:2008• Robotics Certification Standard Allia...
Clients of RoboticWares Partial list of brands who trusts’ us
RoboticWares PR & News Well-received in mediaTHE ECONOMIC TIMES 11-05-2010
THANK YOU.For any related queriesGaurav Srivastava+91 90400 90403gaurav@roboticwares.com
Legal compliance Management System
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Legal compliance Management System

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- Implementation of good Corporate Governance
- Protects the interest of the customers, employees and directors
- Avoids prosecution for late filing of returns
- Ensures better risk management
- Increased public disclosure

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  • Dear Gaurav - Very interesting presentation. I wish to have a copy sent to me on email id 'kvenugnair@gmail.com' .
    Thanks & Regards
    Venugopal
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Transcript of "Legal compliance Management System"

  1. 1. Why should organizationsBe-Legit
  2. 2. Why Legal Compliances? Need of legal and risk registersEvery listed company in India must adhere to theclauses of Standard Listing Agreement, includingClause 49Clause 49 of Listing agreement: Good Corporate Governance Composition and role of the Board Roles and powers of Audit Committee Reports on Compliance and Corporate GovernanceReport on Statutory Compliance: Employees meet all Legal & Regulatory requirements Report of compliance/non-compliance is prepared This report is certified by the CEO or MD The certificate is sent to all share-holders annually
  3. 3. Legal register (word/excel) is preparedLegal Register are sent to all OIC’sOIC signs on behalf of his locationSigned documents are mailed backCompliance report is preparedHow Compliances are done currently ??!!
  4. 4. Problems with the current systemHave we identified all Legal requirements?OIC is the only person responsible for complianceAre the employees meeting their compliances?Has there been any event of non-compliance?Check on compliance status is not done regularly
  5. 5. BeeLegit – Legal Compliance Managementfirst online LCM system to go live in a Public SectorBeeLegit is an outcome of 2½ years ofcollaborative research, hard work of legalexperts and engineersCentralized monitoring and updates of various legal statutes.Automated email alerts and reminders are sent to users.User friendly interface with additional utilities like search & calendar.It’s a lot easier to maintain compliance documents on BeeLegit.Comprehensive mapping of users and reporting capabilities reducescompliance costs and reputational risks. From “overhead” to a “costsaving” function.
  6. 6. The problems addressed byBeeLegit
  7. 7. Problems with the current systemHave we identified all Legal requirements?OIC is the only person responsible for complianceAre the employees meeting their compliances?Has there been any event of non-compliance?Check on compliance status is not done regularly
  8. 8. Legal industry research• Central laws, statues & provisions• State laws• Listing agreement• Government norms & policies• International laws and variousother directions, standardsScope of BeeLegitWhy legal research is done?Our team of legal experts study theoperations of the organization,identify various applicable laws andprepare detailed compliance list forall the above identified laws.Stage 1 of implementation
  9. 9. Problems with the current systemHave we identified all Legal requirements?Is OIC the only person responsible for compliance?Are the employees meeting their compliances?Has there been any event of non-compliance?Check on compliance status is not done regularly
  10. 10. User orientation and mappingUser interaction and training• Interact with working level officers of various departments• Discuss legal provisions, as applicable on their operations• Update the set of provisions, based on user feedbackStage 2 of implementationMapping and uploading of data• Creating individual user accounts• Mapping of compliances to individual users• Uploading the initial set of data on server
  11. 11. Alerts and remindersBeeLegit sends email alerts on various events toensure that an employee never misses outCompliance DateBeeLegit provides: Feature to post comment (sent as an email too). Option for employees to set their reminder dates. For e.g. Cylinder license has been renewed on 15-11-2011 and is to be renewed again on 15-11-2016To ensure timely complianceBeeLegit alerts you: 15 days before the compliance due date 7 days before the compliance due date You and your boss, on the day of compliance In case of non-compliance
  12. 12. Problems with the current systemHave we identified all Legal requirements?Is OIC the only person responsible for compliance?Are the employees meeting their compliances?Has there been any event of non-compliance?Check on compliance status is not done regularly
  13. 13. Escalation in non-complianceOICOIC -LocationDepartmental HODEmployee at working level
  14. 14. Non-compliance email alertsEvent1 Day after non-compliance Employee7 Days after non-compliance Employee HOD15 Days afternon-compliance(repetitive)Employee HOD OIC (Local)30 Days afternon-compliance(repetitive)Employee HOD OIC (Local) OICThe escalation matrix
  15. 15. Problems with the current systemHave we identified all Legal requirements?Is OIC the only person responsible for compliance?Are the employees meeting their compliances?Has there been any event of non-compliance?Check on compliance status is not done regularly
  16. 16. BeeLegit add-onutilitiesKeep check on compliance statusReports• Monthly• Quarterly• Half-yearly• AnnuallyCalendar• Upcoming compliances• Past Compliances• Officer – in – charge• Compliance statusSearch• Key word based• Related compliances• For e.g.Search keyword“LAND” to knowcompliances relatedto Land acquisitionSearch compliances related to activities, monitor status of compliance& generate report to keep track of sub-ordinates
  17. 17. BeeLegit: AdvantagesManagement and Administration• Strengthen management oversight functions & responsibilities.• Safeguard the integrity of company reporting.• Disclosure of all compliance relevant matters.Financial and Legal• Avoid prosecution for late filling of returns.• Avoid unwarranted legal actions by law enforcing agencies.• Better risk management & facilitate good corporate governance.• Protect the interests of customers, employees, managers anddirectors of the company.
  18. 18. BeeLegit: Sample screen-caps
  19. 19. BeeLegit: User Login panel
  20. 20. BeeLegit: User dashboard
  21. 21. BeeLegit: Legislation’s checklist and status
  22. 22. BeeLegit: Keyword search result
  23. 23. BeeLegit: Graphical Transactional report
  24. 24. BeeLegit: Graphical Summary report
  25. 25. BeeLegit - Features Professional features of applicationUsers• Groups• Workflows• User wise reports• Location wise reports• Department wise report• Audit – trail reportsCompliances• Fill & Follow type• Fill & Forget type• Show cause notice• Automatic triggering• Transactional report• Master report• Graphical reportsSecurity• IP based tracking• Log/Activity reports• Email alerts• System Backup• Read Only version
  26. 26. about the company
  27. 27. RoboticWares: A leader in technology and thoughtAwardsCertifications• ISO 9001:2008• Robotics Certification Standard Alliance• Microchip Certification• Dept. of Science and Technology, GOI• Social innovator of the year• 75 startups you can bet onEstablished in the year 2009,RoboticWares is one of thefastest growing technologysolutions company in SouthAsia.RoboticWares (P) Limited is anembedded and web servicesorganization which is currentlyinto 3rd year of operations.Office Locations• Bhubaneswar (Head Office)• New Delhi• Bangalore• California, USContact us at +91 90400 90401Send Email toinfo@roboticwares.com
  28. 28. Clients of RoboticWares Partial list of brands who trusts’ us
  29. 29. RoboticWares PR & News Well-received in mediaTHE ECONOMIC TIMES 11-05-2010
  30. 30. THANK YOU.For any related queriesGaurav Srivastava+91 90400 90403gaurav@roboticwares.com

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