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MAHESHNAIDU

SAP FINANCIAL (FI) NOTES
  FULL CUSTOMIZATION PART WITH END USER AREA




                                      WRITTEN BY:
                                MAHESHNAIDU M.B.A., SAP




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MAHESHNAIDU


INTRODUCTION

SAP stands for System Application and Products in data Processing

FI stands for Financials
CO stands for Controlling

Version : ECC6

ECC stands for ERP Central Component

SAP was released in 1972 – It head quarters in Germany

What is ERP?

ERP stands for Enterprise Resource planning, it is integrated all functions in one
system.

                          Organization
                                   |
--------------------0----------------------------------------------------------------------
         |                         |                 |                          |
Purchase Dept.            Store Dept. Production Dept.                 Accounts Dept.

Will have no of departments in organization. ERP integrate all the functions into one
system.

It will facilitate free flow of data among the departments.

Advantages:
Once stores person updates in the system – It can be shared by account person.
No mismatch in reporting – Data Source is only one once updation.

Store Department at Factory: Where the material is received are updates his
records send the bill to account person.
Accounts department at City office : Pass an entry in the books




                                                     Page 2
MAHESHNAIDU

                                 CUSTOMISATION PART


1. DEFINE COMPANY:

Path: Tools - Customizing –IMG (implementation guide) - Execute project
(trns.code SPRO)

SPRO stands for SAP Project Reference Object


Select SAP reference IMG button: This is called customization area or configuration
area or implementation area

Select IMG activity button

Path: SPRO- Enterprise structure - Definition - Financial accounting - Define
company (Tr code is OX15)

It we select IMG activity documentation button: It gives description part about company

To select IMG activity button: To do customization


Select new entries button
Company                      :   VMH
Company name                 :   MAHESHNAIDU GROUP OF COMPANY
Name of company2             :   Blank
Street                       :   Ameerpet
Postal code                  :   500034
Country                      :   IN
Language key                 :   EN
Currency                     :   INR
Select save button or Ctrl+s

By default it gives the latest request we have to create our own request and afterwards
to transport to production clients
Select create request button (F8)
Give the short description : FI basic settings for MAHESH NAIDU Mills Ltd

Press enter



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MAHESHNAIDU
Press enter once again to save in the request. We get a message data was saved: Data
was saved in two places: 1. Development client 800 2. In Transport request



2. DEFINE COMPANY CODE                 ( Tr code is OX02)

Path: Enterprise structure - Definition- financial accounting - edit, copy, delete,
check company code

Edit company code data

Select new entries button

Give company code      : VMH
City                   : Hyderabad
Country                : IN
Currency               : INR
Language               : EN

Select save button or Ctrl+s

Title                  : Select company
Name                   : MAHESH NAIDU mills ltd
Street                 : Ameerpet
Post code              : 500034
City                   : Hyderabad
Country                : IN

Press enter

To select our request number select dropdown button beside request number.
We can see here number of requests.
Select request number by seeing the description.
Press enter to save in the request.

Description can be same should be different


3. ASSIGN COMPANY CODE TO COMPNAY

Path: SPRO - Enterprise structure - Assignment - Financial accounting - Assign
company code to company ( Tr code is OX16)

Select position button give the company code VMH enter
For company VMH assign company VMH



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MAHESHNAIDU
Select save button or Ctrl+s
Select dropdown beside request number
Select your request number & Press enter to save in the request

4.Define Business Areas

path: SPRO- Enterprise structure- Definition -financial accounting- define
business area ( Tr code is OX03)

Select new entries button
Business area                  : VMHH
Description                    : Hyderabad VMH
Business area                  : VMHB
Description                    : Bangalore VMH
Select save button or C trl+s
Press enter to save in your request


5. CREATION OF CHART OF ACCOUNTS


path: SPRO - Financial accounting- General ledger accounting - GL accounts -
Master Data-Preparation - Edit chart of accounts list (TR.CODE.OB13)

Select new entries button.

Chat of accounts                     :    VMH
Description                          :    Chart of Accounts for MAHESH NAIDU group
Maintenance language                 :    English
Length of GL account no.             :    6 (min 6 max 10)
Controlling integration              :    select manual creation of cost elements
Group chart of accounts              :    Blank

Under status deselect blocked check box (do not select blocked check box)
Select save button or Ctrl+s
Select your request and press enter to save in your request


6. ASSIGN COMPANY CODE TO CHART OF ACCOUNTS

Path: SPRO- Financial accounting - General ledger accounting- GL Accounting-
Master data-Preparation-Assign company code to chart of accounts. (Tr .code
OB62)

Select position button



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MAHESHNAIDU
Give the company code            : VMH
Press Enter
Select save button or Ctrl+s
Press enter to save in your request

7. DEFINE ACCOUTN GROUP

CUSTOMIZATION (TR.CODE.OBD4)

path: SPRO-Financial accounting-General ledger accounting- GL accounts-
master data-preparations-Define account group

select new entries button

Chart of   Account          Name                          From      To
accounts   group                                          account   account
VMH        SCPL             Share Capital                 100000    100099
VMH        RSPL             Reserves & Surplus            100100    100199
VMH        ACDN             Accumulated depreciation      100200    100299
VMH        SCLN             Secured Loans                 100300    100399
VMH        UNSL             Unsecured loan                100400    100499
VMH        CLPL             Current Liabilities and       100500    100599
                            Provisions
VMH        FAST             Fixed Assets                  200000    200099
VMH        CAST             Current Assets loans &        200100    200199
                            Advances
VMH        SALE             Sales                         300000    300099
VMH        OTHER            Other Income                  300100    300199
VMH        INCR             Increase / Decrease in        300200    300299
                            stocks
VMH        RMCL             Raw material consumption      400000    400099
VMH        PRSN             Personnel cost                400100    400199
VMH        MFRG             Manufacturing Expenses        400200    400299
VMH        ADMN             Administration Expenses       400300    400399
VMH        INTR             Interest                      400400    400499
VMH        DEPR             Depreciation                  400500    400599

Select save button on Ctrl+s
Select your request and press enter and save in your request


8. Retained earnings accounts:

Path: SPRO – Financial accounting – General ledger accounting – GL Accounts
– Master Data – Preparations – Define retained earnings account.



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MAHESHNAIDU
Give you chart of accounts VMH enter. The transaction code is OB53 .
Account assignment

P & L Statement type      ‘X’
Account 100100
Select save button or Ctrl+s
Press enter to save in your request


9. Fiscal year

Fiscal year                                Fiscal year variant

Indian companies periods                   April to March +4 special periods   V3
US Companies                               Jan to Dec.+4 Special Periods       K4
                                           July to June+4 Special periods      V6
                                           Oct. to Sep+4 special periods       V9


SAP known only calendar year periods –we have to convert calendar year periods to
our accounting year periods.

                     Month          Days            Periods      Year shift
January              1              31              10           -1
February             2              29              11           -1
March                3              31              12           -1
April                4              30              1            0
May                  5              31              2            0
June                 6              30              3            0
July                 7              31              4            0
August               8              31              5            0
September            9              30              6            0
October              10             31              7            0
November             11             30              8            0
December             12             31              9            0


Path: SPRO – Financial accounting – Financial accounting Global settings –
Fiscal year – Maintain fiscal year variant (Maintain shortened fiscal year)
(Trs.code is OB29)

Select position button fiscal variant   V3

Press enter
Select fiscal variant  V3
Double click on period’s folder



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MAHESHNAIDU

Select back arrow
Select new entries button

No. of posting periods       : 12
No. of special periods       : 4
Select save button or Ctrl+s
Select your request press enter and press enter save in your request.

Select Fiscal year variant    :B1
Double click on period’s folder.
Select new entries button

First column         Month
Second column        Day
Third column         Period
Last column          Year shift



Month        Day            Period        Year Shift
1            31             10                  -1
2            29             11                  -1
3            31             12                  -1
4            30             1                   0
5            31             2                   0
6            30             3                   0
7            31             4                   0
8            31             5                   0
9            30             6                   0
10           31             7                   0
11           30             8                   0
12           31             9                   0

Select save button

10.     Assign company code to a Fiscal year variant

Path: SPRO – Financial accounting – Global settings – Fiscal year – Assign
company code to a Fiscal year variant (Trs.code is OB37)

Select position button
Give your company code            : VMH
Press enter

For company code              :     VMH



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MAHESHNAIDU
Assign fiscal variant           :   V3
Select save button

Ignore the warning message press enter and press enter to save in the request.


11. POSTING PERIODS


Define variants for open posting periods:

Path: SPRO – Financial accounting global setting – Document – posting periods-
Define variants for open posting periods (tc is obbo)

Select new entries button

Variant                 Name
VMH                     posting period variant for VMH

Ctrl+s, press enter in save

Assign posting period variant to company code:

Path: SPRO-Financial Accounting- Financial accounting global settings-
Document – posting periods – assign posting period variant company code.
(tc is obbp)

Select position button

Give the company code VMH
For company code VMH assign variant VMH             select save button or Ctrl+s
Press enter to save in your request.

Define open and closed posting periods for variant::

Path: SPRO – Financial accounting Global settings – Document – Posting
periods- open and close posting periods.(tc is ob52)

Select new entries button.

Vare                        : Select VMH
Account type (A): Select + (valid for all accounts type)
From Account                 Blank
To account                   Blank
From period one (1)        1
Year                         2008



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MAHESHNAIDU
To period                      12
Year (Fiscal year)             2008
From period2                   13
Year                           2008
To period                      16
Year                           2008

Second column is option (from period 2)
Authorization group (Au.Gr):            Blank

Select save button or Ctrl+s

Select your request and press & enter to save in your request.


12. Document type and no. ranges

Path: SPRO-Financial accounting-Financial accounting Global settings –
Document –Document Header-Define Document Types (Tr.code:OBA7)

Select position button
Document type select                    : SA
GL Account document
Press Enter
Select type                             : SA
Select details button (Ctrl+shift+F2)
Number range                            : 01
Select number range information button
Give the company code                   : VMH
Select change intervals button (↓)
Select interval button
No. range                               : 01
Year                                    : 2008
From number                             : 1
To Number                               : 100000
Current number                          : 0
Deselect external (Ext) check box




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If we select external check box, we have to give at the time of posting what should be
the document number.

Select press enter.
Select save button or Ctrl+s
Ignore warning message press enter
 13. Field status variant and field status groups

Path: SPRO- Financial accounting – Financial global settings – Document –Line
item-Controls- Define filed status variants (OBC4)

Select field status variant   1000 that is IDES group
Select copy as button (F6)
Change filed status variant (FSTV) to VMH
Change field status name to field status VAR for VMH
Press enter


Select copy all button
We get a message number of dependent entries copies 49
Press enter
Select save button or Ctrl+s
Select your request and press enter to save in your request.


Select field status variant         :     VMH
Double click on field status group’s folder
Double click field status on G001 that general (with, text, allocation)
Double click on General data
Text make it required entry filed
Select next group button
Select next page or page down button two times.
Business areas make it as required entry field
Select Save


Double click on field status group G005
That is Bank A/c obligatory value date


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MAHESHNAIDU
Double click on General data
Texts make it as required entry field
Select next group button
Select next page or page down button two times.
Business area makes it as required entry field.
Select next group button two times,
Value date make it as required entry filed.
Select Save button
Press enter to save in your request

14. Assign company code to field status variant :

Path: SPRO-Financial accounting-Financial accounting Global settings-Document
– Line time-Controls-Assign company code to field status variants.
(OBC5)

Select position button
Give the company code             : VMH
Press enter
For company code                  : VMH
Assign field status variant       : VMH
Select save button or Ctrl+s
Press enter to save in your request



TOLERANCE GROUPS:

15.    Define Tolerance group G/L Accounts

Path :SPRO – Financial accounting – General Leger Accounting –Business
transactions-open item clearing –clearing difference- Define tolerance groups for
G/L Accounts(OBA0)

Company code                  :    VMH
Tolerance group               :    Blank
Description                   :    Tolerance group for VMH
Debit posting                 :    0
Credit posting                :    0
Debit percentage              :    0


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MAHESHNAIDU
Credit percentage         :    0
Select Save button
Select your request and press enter and save in your request.

16.   Tolerance group for employees.

Path: SPRO-Financial Accounting –General Ledger Accounting –Business
transactions – Open Item clearing - Clearing differences – Define tolerance
groups for employees.(OBA4)

Select new entries button
Group                             : Blank
Company code                      : VMH
Upper limits for posting
Amount per document                   (Maximum Amount 9999999999)
Amount per open item account item 9999999999 cash discount per line item 10
Permitted payment difference       : Blank
Select Save
Press enter to save in your request.



17. ASSIGN TOLERANCE GROUP FOR COUNTRY

SPRO-Financial accounting –Financial accounting global settings-Tax on sales /
Purchases - Basic settings - Assign country calculation procedure (OBBG)

Select position button
Give the country IN for India
Press enter
For country IN assign procedure TaxUS
Sales Tax – USA
Select save button or Ctrl+s
Press enter to save in your request.


18. Maintain controlling area

path :- →controlling → general controlling → organization → maintain controlling area
→ double click on maintain controlling area (OKKP)
Select new entries button
Controlling area         : VMH
Assignment control      : controlling area same as company code
Currency setting        :
Currency type           : 10 (company code currency)
Other settings          :


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MAHESHNAIDU
Cctr.std. hierarchy      : VMHHIER
Select save button
If we got message
Select “yes” button
Press enter to save in your request
Double click on activate components /control indicators
Select new entries button
Controlling area for : VMH
Fiscal year            : 2013
Cost centers            : component active
Select ■ AA.activity type check box
Order management : component active
Profit center ACCTG: check box select ■
Select save button
If we get message
Press enter

Maintain controlling area settings

SPRO→ controlling → profit center accounting → basic settings → controlling area
settings → maintain controlling area settings → maintain controlling settings
 (OKKS FOR YOUR COMPANY)
(TC IS 0KE5)


Controlling area       : VMH (okks)
Controlling area       : VMH
Standard hierarchy : VMHPCTRGR
NAME; controlling are for VMH
Select Elim. Of int. business vol : check box
FCTR local currency type           : 20 (controlling area currency
Select STORE transaction currency check box
Profit center local currency      : inr (it will come automatically)
Select save button


Classify G/L Account for document splitting s

Spro : financial Accounting (NEW) → general ledger Accounting (NEW)→ business
transactions → document splitting → classify G/L Accounts for document splitting

Chart of Account : VMH
Press enter
Select new entries button
Select three columns


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MAHESHNAIDU

Acct from          Acct To         cat          description
100000             299999        01000
300000             399999        30000             it will come automatically
400000             499999        20000

Select save button
Press enter to save in your request



DEFINE DOCUMENT SPLITTING CHARACTERISTIC FOR GENERAL
LEDGER ACCOUNTING

SAME FATH AND NEXT STEP

Deselect all check boxes
Select save button
Press enter to save in your request

ACTIVITE DOCUMENT SPLITTING

SAME PATH AND NEXT STEP
Select document splitting check box■
Select save button

leading ledger
MAINTAIN GLOBAL PARAMATERS

Path: →spro→ financial Accounting→ financial Accounting global settings → company code
→ enter global parameters (OBY6)

Select position button
Company code           : VMH
Press enter
Select company code : VMH
Select details button

Select propose fiscal year ■ check box
Select defened default value data ■ check box
Select negative posting permitted ■ check box
Select Additional data button
TDS NO ABCD 1213456
TAN NO 123456 ABCD


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MAHESHNAIDU
Select back arrow
Select save button
Press enter to save in your request


                        CREATION OF GENERAL LEDGER MASTERS



Path: Accounting →Financial accounting –General Ledger-Master records –GL
Accounts-Individual Processing –Centrally (Tr. Code is FS00)

      1) 100100 RESERVES AND SURPLUS

Give the GL account 100100
Company code VMH
From the menu select → GL Account →create

Account group: select reserves & surplus

Select balance sheet account radio button ●
Short text: surplus in P & L Account
GL Account Large text: Surplus in profit & Loss Account
Select control data tab
Select only balances in local currency in check box■
We have kept
Tolerance group: Blank
Select line item display check box■
Short key select 001 posting data
Select create / bank / interest
Field status group G001 General (with text, allocation)
Select Save button


      2) 100000 SHARECAPITAL
GL Account                    : 100000
Company code                  : VMH
Select with template button
GL Account                    : 100100 (Surplus in P & L Account)


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MAHESHNAIDU
Company code                  : VMH
Press enter
Change account group to Share capital
Select balance sheet a/c radio button●
Change short text to    : equity Share capital
Change GL account long text to : Equity share capital
Other filed are common & select save button


      3) 200100 CASH ACCOUNT (current assets and loans and advances )
GL Account 200100
Company code                   : VMH
Select with template button
Give the GL Account 100100 surplus in P & L account
Company code                : VMH
Press enter
Change account group to current assets, loans & advances
Change short text to Cash account
Select balance sheet a/c radio button
Change GL account long text to Cash account
Select create / bank / interest tab
Change filed status group to: G005 bank accounts (Obligatory value date)
Select relevant cash flow check box,
Select save button or Ctrl+s
To view the accounts created

      4) 400100 SALARIES ACCOUTN (personal cost)

Creation of GL masters (FS00)

Give the GL Account 400100
Company code                : VMH
Select with template button
Give the GL Account 100000 (Equity share capital )


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MAHESHNAIDU
Company code               : VMH
Press enter
Change account group to personnel cost (Staff cost)
Select P & L statement radio button
Change short text to : Salaries A/c
Change long text to    : Salaries A/c
Other fields are common
Select save button or Ctrl+s


     5) 400300 RENT ACCOUTN (administration cost)
GL A/c No :                   : 400300
Company code               : VMH
Select with template button
Give the GL account        : 400100 salaries
Company code               : VMH
Press enter
Change account group to Administration
Change short text to   : Rent account
Change long text to : Rent account
Other fields are common
Select save button or Ctrl+s


     6) 100500 OUTSTANDING EXPENCES(current liabilities and provisions)
GL Account                 : 100500
Company code               : VMH
Select with template button
Give the GL account        : 100000 (Equity share capital)
Company code               : VMH
Press enter
Account group to: Current liability & Provisions.
Change short text to : Outstanding expenses



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MAHESHNAIDU
Change GL Account: Outstanding expenses
Select control data tab
Select open item management check box
Select save button


      7) 100300 SECURED LOANS

Give the GL account no.             : 100300
Company code                        : VMH
Select with template button
Give the GL Account no.             : 100000 Equity share capital
Company code                        : VMH
Press enter
Change the account group to           : secured loans
Change short text to                  : SBI rupee term loan
Change GL account long text to        : SBI rupee term loan
Change GL Account text to SBI rupees term loan
Select Create / Bank / Interest tab
Field status group change to            : G005
Interest indicator select               : G1
Select save button

      8) 400400 UNSECURED LOANS

GL Account no.                  : 400400
Company code                    : VMH
Select with template button
Give the GL account no.         : 400100 salaries account
Company code                    : VMH
Press enter
Select type / Description tab
Change account group to interest
Change short text to interest a/c


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MAHESHNAIDU
GL account long text: Interest account
Select save button

      9) 100301 SBI RUPEE TERM LOAN


Give the GL account no.100301
Company code                  : VMH
Select with template button
Give the GL account no                : 100300 (SBI Rupee Term Loan)
Company code                          : VMH
Press enter
Change short text and long test to : SBI FC term loan
Select control data tab
Account currency change to USD
Deselect only balance and loan currency check box
Select create / bank / Interest tab
Interest indicator                    : Blank
Delete the dates
Select save button

      10) 300100 OTHER INCOME
GL Account                            : 300100
Company code                          : VMH
Select with template button
Give the GL account no.               : 400300 Rent account
Company code                          : VMH
Press enter
type/ Description Select tab
Change account group to : other income
change short text and GL account long text to : exchange gain
Select save button




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MAHESHNAIDU


      11) 400301 EXCHANGE LOSS
GL Account                          : 400301
Company code                        : VMH
Select with template button
Give the GL account no.400300 rent account
Company code                        : VMH
Press enter
Change short text and GL account long text to : exchange loss
Select save button


      12) 200120 RAWMATERALS

Give the GL account no.200120
Company code                        :            VMH
Select with template button
Give the GL account no.200100 Cash A/c
Company code                            :        VMH
Press enter
Change short text and GL A/c long text to:
Inventory RM (Raw material)
Select create /bank /interest tab
Field status group change to                : G001
Deselect relevant to cash flow check box
Select save button


      13) 100501 SUNDRY CREDITORS TO RAW MATERIALS
GL Account No.100501
Company code                            :        VMH
Select with template button



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MAHESHNAIDU
Give the GL A/c No.100500 (Outstanding exp)
Company code                          :     VMH
Press enter
Select type/ Description tab
Change short test and GL account long test to         : Sundry Creditor to RM
Select control data tab
Deselect only balances in local currency check box
Reconciliation account for account type select vendor
Deselect open item management check box
Sort key                    :Select : 012 vendor number
Select create /bank /interest tab
Field status group change to              : G067 (reconciliation accounts)
Select save button


      14) 200105 SBI CURRENT ACCOUNT

       Give the GL account no.200105
       Company code        : VMH
       Select with template button
       Give the GL account no.      : 200100               Cash A/c
       Company                      : VMH
       Press enter
       Change short text and GL account long text           SBI current A/c
       Select save button



      15) 200150 CURRENT ASSETS AND LOANS AND ADVANCES
               (Advance to vendors)

GL A/c No.                  :       200150
Company code                :       VMH
Select with template button
Give the GL account no.100501 (Sundry creditor’s raw material)
Company code                :       VMH
Press enter



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MAHESHNAIDU
Change account group to: current assets loans & advances
Change short text and GL account long text to : Advance to vendors
Other fields are common
Select save button or Ctrl+s




      16) 300101 Cash discount received other income

      Give the GL A/c no.         : 300101
      Company code                : VMH
      Select with template button
      Give the GL account 300100 exchange gain
      Company code                : VMH
      Press enter
      Change short text and GL account long text to cash discount received.
      Select save button


      17) 200110 SUNDRY DEBITORS

Give the GL account no.           : 200110
Company code                      : VMH
Select with template button
Give the GL account no.200150 advance to vendors
Company code                          : VMH
Press enter
Change short text and GL account long text to ; Sundry Debtors
Select control data tab
Change reconciliation account for account type to customers
Change sort key to 031 customer number
Select Create / Bank / Interest tab
Field status group                : G067
Select save button



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MAHESHNAIDU


      18) 300000 SALES ACCOUNT
GL account no                      : 300000
Company code                       : VMH
Select with template button
Change GL account 300100 Exchange gain
Company code                       : VMH
Press enter
Select type/description tab
Change the account group to sales/.
Change short text and GL account loge text to : sales account
Other fields are common
Select save button or Ctrl+s



      19) 100502 advance from customer current liabilities & provisions

      Give the GL account no.      : 100502
      Company code                 : VMH
      Select with template button
      Give the GL account no.      : 200110 Sundry debtors
      Company code                 : VMH
       Press enter
      Change account group to         : current liability & provisions
      Change short & GL account long text          : advance from customers
      Select save button


      20) 200111 current assets & loans & advances
        (Sundry debtor’s bill of exchange)

Give the GL account no.       : 200111
Company code                  : VMH



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MAHESHNAIDU
Select with template
Give the GL account no.200110 Sundry debtors
Company code                : VMH
Press enter
Change short text to sundry debtor’s bill of exchange
Change GL account long text to sundry debtors (bill of exchange)
Other fields are common
Select save button or Ctrl+s


      21) 100302 SBI BILL DISCOUNTING


GL account no.              : 100302
Company code                : VMH
Select with template with button
Give the GL account no. : 100300 SBI Rupee Term loan
Company code               : VMH
Change short text and GL account long text to SBI bill discounting
Select control data tab
Select open item management check box
Select create /bank /interest tab
Select post automatically only check box
Select save button


22) CREATE 3 GL MASTERS
   1. VAT receivable                       Current assets,
   2. VAT payable                          Loans & Advances

   Current liability


   Give the GL account no.          : 200155
   Company code                     : VMH
   Select with template button



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MAHESHNAIDU
Give the GL account no.         : 200120 (Inventory RM)
Company code                    : VMH
Press enter
Change short and GL long text to VAT receivable
Select create / Bank /Interest tab
Field status group change to G041 (Tax office clearing accounts)
Select save button


VAT PAYABLE
Give the GL account no.100505
Company code                    : VMH
Select with template button
Give the GL account no.         : 200155
Company code                    : VMH
Press enter
Select type/Description tab
Change account group to current liability and provisions
Change short text and GL account long text to VAT payable
Select save button


Give the GL account no. : 200120
Company code               : VMH
From the menu select GL account change
Select control data tab
Tax category               : Select * (All tax types allowed)
Select posting without tax allowed check box
Select save button
Ignore the warning message press enter
GL Account                300000       Sales A/c
Company code              VMH
From the menu select GL account change



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MAHESHNAIDU
   Tax category            : select *
   Select posting without tax allowed check box
   Select save button
   Ignore the message press enter



      22) 200130 WAGES ACCOUTS

Give the GL A/c no.        : 200130 Wages A/c
Company code               : VMH
Select with template button
Give the GL A/c no.200105 SBI A/c
Company code               : VMH
Press enter
Change short text and GL Account long text to IDBI main bank
Select save button


23) 200131 SBI CHECK ISSUE
GL A/c No.                 : 200131
Company code               : VMH
Select with template button
Give the GL A/c NO.200130
Company code               : VMH
Press enter
Change short text and GL A/c long text to IDBI check issue
Select control data tabs
Select open item management check box
Select save button


      23) 200132 DBI CHECK DEPOSIT
GL A/c No.                 : 200132
Company code               : VMH



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Select with template button
Give the GL A/c No.       : 200131
Company code              : VMH
Press enter
Select type/description tab
Change short text and GL A/c long text to IDBI check deposit
Select save button


     24) 400304 BANK CHARGES
GL A/c No.                : 400304
Company code              : VMH
Select with template button
Give the GL A/c No.       : 400300 Rent A/c
Company code              : VMH
Press enter
Change GL A/c short text and GL A/c long text to Bank charges
Select save button

25. 400200 MANUFACTRING COST

   1. Conversion charges under manufacturing group
   2. TDS on contractors under Current Liabilities & Provision group


         MANUFACTRING COST

Give the GL A/c No.       : 400200
Company code              : VMH
Select with template button
Give the GL A/c           : 400100 Salaries A/c
Company code              : VMH
Press enter
Change the A/c group to manufacturing expenses
Change short text and GL A/c long text to Conversion changes



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      Select save button


              TAX DEDECTION SYSTEM
      Give the GL Account no.      : 100510
      Company code                 : VMH
      Select with template button
      Give the GL A/c No.100500 outstanding exp.
      Company code                 : VMH
      Press enter
      Change short text and GL account long text to TDS on Contractors
      Select save button

      Creation of 15 General ledger master FS00


    S.No.      GL Account No.          Account No.           Parameters to Maintain
                                         to copy
1           200000                    200110 Sundry    -Account group –Fixed assets
            Land                      debtors          -200000-20009
                                                       -Change the account group Fixed
                                                       Assets
                                                       -Sort key -018 Asset number
                                                       Reconciliation A/c for account type –
                                                       Asset
                                                       -Field status group 067
                                                       Reconciliation accounts.


2           200005                    200000Land                       -Do -
            Buildings

3.          200010                            -Do-                     -Do -
            Plant & Machinery

4.          200015                            -Do-                     -Do -
            Furniture & Fixtures

5.          200020                            -Do-                     -Do -
            Vehicles

6.          200025                            -Do-


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      Capital work in                                            -Do -
      progress

7     100200                         -Do-        Account group-Accumulate
      Accumulate                                 depreciation
      depreciation- Building                     -100200-100299
                                                 -Sort key -018 Asset number
                                                 -Reconciliation A/c for account type –
                                                 Assets
                                                 -Field Status group- 067
                                                 Reconciliation accounts


8     100205                    100200                           -Do -
      Accumulated               Depreciation -
      depreciation –Plant &     Buildings
      Machinery

9.    100210                         -Do-                        -Do-
      Accumulated
      depreciation –Furniture
      & Fixtures

10    100215 Accumulated             -Do-                        -Do-
      depreciation –Vehicles

11.   300102 Assets sales       300100           Account group –other income
                                Exchange gain    300100-300199
                                                 Sort key -018Asset number
                                                 Field status group G052

12    300103 Profit on asset         -Do-        -Account group other Income
      sale                                       -300100-300199
                                                 -Sort key 018 Asset number
                                                 -Field status group -G001


13    400302 Loss on asset           -Do-                        -Do-
      sale


14    400303 Loss due to             -Do-                        -Do-
      scrapping

15    400500 Depreciation                        Change the Account group
                                                 Depreciation



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                                                    400500-400599
                                                    Sort key -018 Asset number
                                                    Filed status group-G001


                           CREATION OF PROFIT CENTER


PATH →Accounting financial accounting general ledger master records
profit center individual processing create (tc is ke 51)


Profit center         : 1000
Press enter
Analysis period 01.04.2013 (establish meant date)
Name                  : export
Long text            : export
Person response      : Mr. Maheshnaidu
Profit center group: VMHPCTRGRP
Segment: VMHH (H means Hyderabad)
Select activate button (I)



ANOTHER PROFIT CENTER

Profit center           : import
Copy
Copy from profit center : export
Press enter

Change name: import
Change long text: import center for import
Change person response: Mr. Mahesh
NOTE: other fields are common
Select activate button ( i )

NOTE: message will appear profit center import has been created




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                               Posting of transactions


Path: Accounting – Financial Accounting –General Ledger→ document entry→
enter general posting for ledger (tc is FB01L)


Posting transaction          : today date
Document date               : In case of purchases document date will be party bill date-
we can enter manually 30.09.2008 or select F4- It gives calendar and select F-2 – It
selects today’s date .


Posting date                : Ledger updation will be based on posting date period will
appeal automatically based on
Posting date                : 30.09.2008 (today states)
Reference                   : Party bill No
Doc No                      : 1
Normal cases


Document date (F4)          : 30.09.2008
Posting date: will come automatically this is server date.
Type                        : SA
Company code                : VMH
Currency                    : INR
System does not know debits and credits to differentiate between debit and credit SAP
Has given posting keys


Posting key           40    GL account Debit
Positing key          50    GL Account Credit
Posting key: Select 40
Account select the drop down button



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GL long text               : *Cash*
Company code               : VMH
GL Account                 : 2*
Press enter

Select account No.200100
Press enter

200100 Cash account – Filed status GRP-G005


Text           Business Area       Value date           required
                                   In enter global parameters select define default value
                                   date check box
Amount                     :    400000
Business area              :   VMHH (profit center)
Text                       :   Equity share capital receipt
Posting key                :   Select 50
Select account             :   100000 Equity share capital
Press enter
Amount enters              : *(star)


Note: * (star) Means debits and credits equal
Business area               : VMHH
Text Enter                  : +
‘+ ‘(plus) mean copies the last line item narration in the same document.

Press enter

From the menu select document simulate (Shift +F9)
In one document we can have 999 line items.
Select save button or Ctrl+s

We get a message document 1 was posted in company code: VMH


How to view the last posted document 1.

From the menu select document display.

Select display document header button or (F5)




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Display document

Path: Accounting – Financial accounting – General ledger-Document –Display
(Tr.Code:FB03)

Select document list button
Give the company code                     : VMH
Document type                             : SA
Select executive button (F8)
To view last one week posted document 24/09/2008 to 1/10/2008


Select execute button
To view self (documents posted by us)
Select own documents only check box
To view documents posted by a specific user
From the menu select –> Edit –> Dynamic –> Selections (Shift +F4)
User name: SAPUSER
Select execute (F8) button
Double click on document no.1




Change document :

Path: Accounting – Financial Accounting –General ledger-Document –Change
(Trs.code is FB02)

Document No.                       : 1
Company code                       : VMH
Fiscal year                        : 2008
Press enter
Double click on first line item cash account
We can change only value date filed assignment filed and text filed.



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Account display:

Path: Accounting – Financial Accounting –General ledger – Account – Display
balances (Trs.code is FS10N)

To view more than one account transactions select multiple selection button beside GL
Account no.

We want to view random account numbers transactions.

Press select single value tab.

Give the account no. 100100
                     200100

Select copy button

To view continuous account numbers transactions

Press select ranges tab
Low limit       : 100000
Upper limit     : 100099

Select copy button

Select exclude single value tab
Singe value    :    100050

Select copy button

select exclude intervals tab
Low limit                          : 100050
Upper limit                        : 100059
Select copy button
To view only one account
Select drop down button beside GL Account
Give the company code              : VMH
Press enter
Select account no.100000 Equity share capital



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Company code                         : VMH
Fiscal year                          : 2008
Business area                        : VMHH
Select execute (F8) button
Double click on cumulate balance amount
Double click on document No.1
Select call up document overview button (F9)
Select back arrow (F3)
Display will come like this
Document Number             Posting date     Text            Amount
   1                                                           100000
   2                                                           200000
   3                                                           300000
                                                               -----------
                                                 Total Amount 600000
                                                               ======

How to create our own line layout:
Select change layout button (Ctrl+F8)
Select the field which are not required
Select right arrow or hide selected fields button
From hidden fields column
Select posting date
Select left arrow show select field’s button change column positions

Column                       Pos          Length
Document No.                 1            10
Amount in local currency     4            20
Text                         3            35
Posting date                 2            10

Change text length 35 characters for amount in local currency select total check box
Select copy button

How save the layout:
Select save layout button (Ctrl+s)
                    Option 1                     Option 2
                    Common to                    User specific
                    All


Layout                             : / VMH
Deselect user – specific check box
Description                        : Standard layout for VMH



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Select save button
Select back arrow two times
Select execute button
Double click cumulate balance amount

How to choose our layout:
Press select layout button (Ctrl+s)
Select                              : VMH

How to make default line layout:
From the menu select settings – layout - Administration
Keep the cursor on /VMH
Select define default setting button
Select save button
Select back arrow three times
Give the account no.200100 cash account
Execute (F8)
Double click on cumulative balance amount




                                Sample document:


Steps:
   1. Create 3GL masters
      A) Salaries A/c      Personnel cost
      B) Rent A/c Administration
      C) Outstanding expenses – Current liabilities & Provision
   2. Difference no. range interval for no. range X2
   3. Creation of sample document
   4. posting of transaction by copying sample document

To check account groups for giving account numbers. The transaction code is OBD4
(Check GL masters)

2. Define no. range interval for no. range X2:

Path: SPRO – Financial accounting –Financial accounting global settings –
Document – Document number ranges- (Trs.code is FBN1)

Give the company code       :   VMH


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Select change intervals button
Select interval button
No. range                       :   X2
Year                            : 2008
From number                     : 500001
To number                       : 500100
Press enter & save button
Ignore the message press enter



3. Creation of sample document templates

Path: Accounting – Financial accounting – General ledger - Posting – Reference
documents – Sample document (F-01)

Document date        :     30.09.2008
Posting date         : 30.09.2008
Type                 : SA
Company code         : VMH
Posting key          : 40
Accounting           : 400100 (salaries a/c)
Press enter
Ignore the warning message press enter
Amount               : 500000
Business area        : VMHH
Text                 : Salaries provision for the month
Posting key              : 40
Account              : 400300 (Rent account)
Enter
Account                  : 75000
Business area        : VMHH
Text                 : Rent provision for the month
Posting key          : 50



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Account no.         : 100500 (outstanding exp)
Press enter

Amount enters       :   *
Business area       : VMHH
Text                : Provision for the month
Select save button or Ctrl+s

We get a message document 500001 was stored in company code: VMH


   4. Posting of transaction by coping sample document : F-02)

   From the menu select document post with reference.
   Give the document no.                     : 500001
   Company code                              : VMH
   Fiscal year                               : 2008
   Select display line items check box
   Press enter
   Change the document date                  : 31.10.2008
   Posting date                              : 31.10.2008
   Press enter
   Ignore the warning message press enter
   Change the amount to 600000
   Text                            : Add October (Salaries for the month of October)
   Amount                          : 0
   Press enter
   Line item having zero will not update records
   Ignore the warning message

   Amount enters                   :    *   (star)

   For text                            : Add October
   From the menu select document simulate
   Select save button or Ctrl+s



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                           Hold Document

It is a temporary document
This is user for adjustment purpose or at the time of posting we do not know either debit
or credit.

This document can be deleted there is no tracking for this document.

     A) Loans to Directors
        Create as hold document a once he gives money back delete the document.
     B) Payment to a party –purpose of payment we don’t know

Cash balance = Account balance +/ Hold documents
Hold documents will not update records


Steps:
   1. Run a program called “RFTMBLU” for conversion of hold documents
   2. Creation of hold documents
   3. Delete / complete hold documents


1.      Run a program called “RFTMBLU” for conversion of hold documents


Path: Tools – ABAP Workbench- Development –ABAP Editor (SE38)

Program              : give the program name: RFTMPBLU
Select execute button
Select no. termination for read error check box ■
Select execute button
Message will come: no conversion necessary all held document are correct



2. Creation of hold documents
Use the transaction code (F-02) (FB01L)


Document no 1
Document date              : Today date
Type                       : SA
Company code: VMH


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MAHESHNAIDU
Posting key              : 50
Account no.              : 200100 (cash account)
Press enter
Give the amount          : 5000
Business area            : VMHH
Text                     : Amount paid to Mr.X
From the menu select document hold
Tem parry document no.    : VMH
Select hold document button
We get a message document VMH was held



Second document 2

Give the document date: Today date
Type                      : SA
Company code             : VMH
Posting key              : 40
Account 200100 (Cash account)
Press enter
Give the amount 20000
Business area            : VMHH
Text                     : Hold document testing
Posting key              : 50
Account no.              : 100000 (Equity share capital)
Press enter
Amount enters            : * (Star)
Business area            : VMHH
Text                     : +
From the menu select Document –> Hold
Give the temporary document no. 123456 (give any number)
Select hold document button



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3. Delete / Complete hold document (tc is FB01L)

Select hold document button
Select document list button
Keep the cursor on document number 123456
Select delete button
select yes button
select back arrow (F3)
select document list button




4. Hold document and complete document (FB01L)


Select hold document button
Select document list button
Select document no 12345 (double click)
Select choose button


Give posting key                   : 40
Account no.                        : 100000 Equity share
Press enter
Amount Enter                       : * (Star)
Business Area                      : VMHH (profit center)

Text                               :   +


From the menu select document →Simulate and save button




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                         Park Documents


                         (This is used for approvals Cashier)


Steps:
1. Posting of packed document by cashier
2. Informed to Sr. person for release –Be cashier
3. Display packed document and change date and amount
4. After change, inform to Cashier about approval
5. Display changes to packed document



   1. Posting of Parked Document

   Path: Accounting – Financial accounting – General Ledger- Posting-General
   document parking (F-65)


Give the document date         : Today date
Document type                  : SA
Company code                   : VMH
Posting key                    : 40
Account                        : 200100 (Cash account)
Press enter
Amount                         : 9999
Business area                  : VMHH
Text                           : park document testing
Posting key                    : 50
Account                        : 100000 (Equity share capital)
Press enter

Amount enters                  :   * (Star)
Business area                  : VMHH
Text                           : +


From the menu select – Document – Park document


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MAHESHNAIDU
   2. To check whether parking updates record or not:-


   A/C number       : 400100
   Company code : VMH
   Fiscal year      : 2012
   Select execute button
   Double click on cumulate balance amount


   3. Informed to Senior Person for release parked document

From the menu select system –>short message
Give the title             : Please release Doc.No.3
Receipt user id of senior person (sap user)
Recipient type             : Select SAP logon name
Select express mail check box (Screen down right side)
Select send button (Shift+F8)
From the menu select system –> Create session



   4. Display parked document and change date and amount then release

   Path: Accounting –Financial accounting – General ledger-Document – parked
   documents- post / delete (FBV0)

Select document list button
Give the company code                   : VMH
Enter by user ID                        : Cashier
Execute (F8)
Double click on document no.3
To change the date
Select document header button


Change document date and posting date to 5.10.2008
Select back arrow
Select fast data enter button



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MAHESHNAIDU
Change amount 6000 Debit
                 6000 Credit
Select back arrow
From the menu select document post


   5. System messages send cashier about release
From the menu select –System –>Short message.
Title document no.3 released
Recipient User Id of Cashier
Recipient type
Select SAP logon name
Select express mail check box
Select send button (left side upper)
From the menu select system –> Create session

Change account group to Current liability & Provisions.
Change short text to outstanding expenses



4 .Display changes made to parked (released) document”

Path: Accounting –Financial accounting – General ledger-Document - Parked
Documents-Display changes (FBV5)


Company code              : VMH
Document No               : 3
Fiscal year               : 2008
Press enter
Select all changes button
TO VIEW USER ID NAME
PATH “””MENU BAR →SYSTEM→USER ID →OWN DATA




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                           FOREIGN CURRENCY TRANSACTIONS


      1. Check exchange rate type

      Bank buying          Exports                    G type
      Bank selling         Imports / Expenditure      B type

      Average rate MM /SD users’ type

      Path: SPRO-SAP Net weaver- General Settings – Currencies – Check
            exchange rate types

      Select position button
      Exchange rate type: B (enter B)
      Enter

      2. Define translation rates for currency translation:

      Giving conversion factors for two currencies

Path: SPRO – SAP Net weaver- General settings – Currencies – Define translation
       Ratios for currency translation

The message select yes button.
Select new entries button


Exchange rate type         from         to     valid (from)    Ratio (from)   Ratio (to)
G (Bank buying)            USD          INR    01.10.2008      1              1
B (Bank selling)           USD          INR    01.10.2008      1              1
M (Average rate)           USD          INR    01.10.2008      1              1

Select save button or Ctrl+s
Press enter
Create your request
Short text: G/L customization for VMH (description)
Press enter to save in your request

3. Enter exchange rates:

Path: SPRO- SAP Net weaver- General settings- currencies – Enter exchange
rates

Forex Table
We can enter Daily quotations / Week end quotations / Month end quotations.



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MAHESHNAIDU
For each day end for each type we can enter only one rate.

Select new entries button

Exchange type        Valid from     R     from currency        Director Quotation To
G                    10.10.2008     1     USD                  47.00              INR
B                    10.10.2008     1     USD                  47.50              INR
M                    10.10.2008     1     USD                  47.10              INR

Press enter and save button and enter to save in your request.

Exchange rates entry at the End User Area:

Path: Accounting – Financial accounting – General ledger-Environment – Current
settings – Enter translation rates) (S_BSE_68000174)

Select position button
Exchange rate type : g
From currency          : usd
To currency             : inr
Valid from             : 5.3.2012

Foreign currency postings for end user area:


SCENARIO :1                                            SCENARIO 2
When exchange rate is not entered at             When exchange rate is entered at the
the time of posting.                             Time of posting

          a. IF we don’t enter the rate at the time of posting, it takes rate from Forex
             table

          b. If take the latest date rate
             01.10.2008                   45
             10.10.2008                   47

              Enter date : 15.10.2008
              Posting date : 09.10.2008

          c. To enter default exchange rate type based on document type.
             General ledger posting                  : SA Bank selling rate
             Purchase INV posting (FI purchases)     : KR Bank selling rate
             MM Purchases                            : RE Bank selling rate

              Sales invoice posting (FI Sales)          DR Bank buying rate
              SD sales                                  RV Bank buying rate



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MAHESHNAIDU

If we do not specify system takes average rate.

   1. To enter default exchange rate type B (Bank selling rate) for document type
      ‘SA’

Use the Tr. Code is OBA7

Select type                     : SA
Select details button
Under default values exchange rate type for foreign currency documents. Select B
(Bank selling rate)
Save

   2. Posting of transaction (FB01L)

      Give the document date     : To days date
      Type                       : SA
      Company code               : VMH
      Currency                   : USD
      Rate                       : Blank
      Posting key                : 40
      Account                    : 400100 (salary)
      Press enter
      Give the amount            : 1000
      Business area              : VMHH
      Text                       : Salary payment
      Press enter
      Posting key                : 50
      Account                    : 200100 (cash account)
      Press enter
      Amount                     : *
      Business area              : VMHH
      Text                       : +
      From the menu select Document ->Simulate
      Select save button



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                              Month end provision

Option 1: Accrual / Deferral document :
Steps
1. Creation of reversal reason and reversal reason should allow us to reverse on any
day.
2. Enter accrual / Deferral documents
A) Rent Provision                 08.10.2008
B) Salary provision               31.10.2008

3. Reversal of accrual / deferral documents in one step


1.Creation of reversal reason and reversal reason should any day.

Path: SPRO- Financial accounting –General ledger accounting-Business
transactions –Adjustment posting / Reversal - Define reason for reversal

Select new entries button
Reason                 : 11
Text                   : Real / Deferral Reversal reason for VMH
Select neg. posting check box ■
Select alternative position date check box ■
Select save button or Ctrl+s
Save in your request



                     CREATION OF ACCURAL / DEFFERAL DOCUMENT
                   (Rent provision)



Path: Accounting – Financial Accounting – General ledger –Periodic processing –
Closing – Valuate- Enter Accrual / Deferral Document (FBS1)

Document date              : Today date
Type                       : SA
Company code               : VMH
Reversal reason            : Select 11
Reversal date              : 1.11.2008 (next month’s)



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Posting key              : 40
Amount                   : 400300 (Rent A/c)
Press enter
Amount                   : 50000
Business area            : VMHH
Text                     : Rent provision for October
Posting key              : 50
Account no.              : 100500 (outstanding exp)
Press enter
Amount                   : *(star)
Business area            : VMHH
Text                     :+
From the menu select document –>Simulate and save

                    Salaries provision:
                    (Tr. Code is FBS1)

Document date            : 3110.2008
Posting date             : 31.10.2008
Type                     : SA
Company code             : VMH
Reversal reason          : 11
Reversal date            : 01.11.2008
Posting key              : 40
Account                  : 400100 (Salaries A/c)
Press enter
Ignore the warning message press enter
Give the amount          100000
Business area            VMHH
Text                     : Salaries provision for the month of October
Posting key              : 50
Account                  : 100500 (outstanding exp.)



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Press enter
Amount                      : *
Business area               : VMHH
Text                        :+
From the menu select document –> Simulate and save




                     Reversal accrual / Deferral document
                               ( display )
   Path: Accounting – Financial Accounting – General Ledger – Periodic
   processing – Closing –Valuate – Reverse accrual / Deferral Document ( F.81)

Give the company code                    : VMH
Reverse posting date                     : 01.11.2008
Select text run check box
Execute (F8)
Select reversal documents button
Select back arrow



OPTION 2 : Open Item Management (FB01L)
 This is used vendors customers / Balance Sheet items where clearing is required. We
have to select open item management check box

While crating the GL accounts

      Outstanding Expenses
            Salaries A/c           500000
            Wagers A/c             300000
Bank 25000 Rent a/c                25000

We can see the account in 3 ways
            1. Open items: Payable – Salaries and wages
            2. cleared items : Paid rent and bank
            3. All items : Payable + paid


3. Scenarios
1st Scenario                       2nd Scenario            3rd Scenario



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Full Clearing                         Partial clearing               Residual items method

Provisional and payment –
Same amounts


                                 A)      Rent Provision

Document Date & posting date                  : 13.10.2008
Type                                          : SA
Company code                                  : VMH
Posting key                                   : 40
Account no.                                   : 400300 (Rent A/c.)
Press enter
Give the amount                               : 15000
Business area                                 : VMHH
Text                                          : Rent provision
Posting key                                   : 50
Account no.                                   : 100500 (outstanding exp)
Press enter
Amount                                        : * (enter star)
Business area                                 : VMHH
Text                                          :+
From the menu select Document –> Simulate and save

B) How to view open item managed account transactions:

Path: Accounting – Financial Accounting – General Ledger - Account – Display /
Change line items (new)          (Tr. Code is FAGLL03)

Give the GL Account                   : 100500 (outstanding exp)
Company code                          : VMH
Select open items radio button
Select normal items check box
Select execute (F8)



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OUT GONG PAYMENT WITH CLEARING:

Path: Accounting – Financial Accounting – General Ledger - Posting – Outgoing
payments (F-07)

Give the document date               : Today’s date
Type                                 : SA
Company code                         : VMH
Clearing text                        : outgoing payment
Account Under bank data              : 200100 (Cash A/c.)
Business Area (profit center)        : VMHH
Amount                                 : 15000
Text                                  : Outgoing payment
Account under open item selection: 100500 (outstanding expenses)
Amount type                          : S(S is default) (S: Stands for GL Accounts)
Select process open items button
Select partial payment tab

Double click on payable amount 15000
Document – > Simulate and save
How to view open item account transactions Tr.Code is (FAGLL03)
Give the GL Account no       : 100500 (outstand expenses)
Company code                 : VMH
Select cleared items radio button
Clearing data                : Today’s date
Select normal items check box
Execute (F8)
Select back arrow
Select open item radio button
Execute
(-*- This symbol is open item (document no. below))




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                   We test how to view bill wise outstanding:
                          Rent Provision (FB01L)


Document date               : Today date
Type                        : SA
Company code                : VMH
Reference                   : 3456
Posting key                 : 40
Account No.                 : 400300 (Rent a/c)
Press enter


Amount                      : 40000
Business Area               : VMHH
Text                        : Rent provision
Posting key                 : 50
Account No.                 : 100500 (Outstanding exp.)
Press enter
Amount                      : * (enter star)
Text                        : +
From the menu select Document –Simulate and save




Outgoing payment using partial clearing method: ( Tr. Code F-07)


   Document Date            : Today’s Date
   Type                     : SA
   Company code             : VMH
   Reference                : 3456
   Clearing text            : Outgoing payment
   Account under bank data: 200100 (Cash a/c)
   Business area            : VMHH



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Account                  : 5000
Text                     : Outgoing payment
Account under open item selections 100500 (outstanding exp)
Select process open items button
Keep the cursor on the amount field of line item against which we want to adjust.
Select partial payment tab
Creates payment amount column
Double click amount 40000
Double click on payment amount 40000
From the menu select Document – >Simulate
Gives a message correct the marked Line items
Double click on blue font line items
Text enters              : +
Select save button or Ctrl +S



Go and see open item account transactions

The Transaction is code is FAGLL03

Give the GL account             : 100500 (outstanding Exp.)
Company code                    : VMH
Select open items radio button.
Select normal items check box
Select execute button


To view bill wise outstanding
Select change layout button (Ctrl+F8)
From the hidden fields column
Select reference field
Select amount in local currency under column contain.
Select left arrow or show selected field’s button
Select copy button



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Keep the cursor on reference
Select subtotal button

To make balance payment of 35000 and cleared provision and part payment (F-07)

Give the document date         : Today date
Type                           : SA
Company code                   : VMH
Reference                      : 3456
Clearing Text                  : Outgoing payment
Amount under bank date         : 200100 (Cash A/c)
Business Area                  : VMHH
Amount                         : 35000
Text                           : Outgoing payment
Account                        : Under open item selection 100500(outstanding exp)
Account type                   :S


Select process open item button
Double click on provision 40000
Double click on part payment 5000
From the menu select document –> Simulate and save

Go and see open item managed account transactions (FAGLL03)

Give the GL Account o.         : 100500(outstanding exp)
Company code                   : VMH
Select cleared items radio button
Select normal items check box
Select execute button




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                   Residual items method:
                    Rent provision FB01L


Give the document date    : Today date
Type                      : SA
Company code              : VMH
Posting key               : 40
Account no.               : 400300 (Rent account)
Press enter
Amount                    : 30000
Business area             : VMHH
Text                      : Rent provision
Posting key               : 50
Account no.               : 100500 (outstanding exp)
Press enter
Amount                    : *
Business area             : VMHH
Text                      : +
From the menu select Document ->Simulate and save




Outgoing Payment Using Residual Items Method: (F-07)


Give the document date           : SA
Company code                     : VMH
Clearing Text                    : outgoing payment
Account under bank date          : 200100 (Cash a/c)
Business area                    : VMHH
Amount                           : 2000
Text                             : outgoing payment
Account type                     : S (default comes)



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Select process open item button
Account              : Under open item selection 100500 (outstanding exp)
Keep the cursor on the amount filed of the line item against which we want
adjust.


Select residual items tab
It creates residual items column
Double click on next amount 30000
Double click on residual items amount
From the menu select Document –> Simulate


It gives the message correct the marked line items.
Double click on blue font line item.
Text enters                  :+
Select save button




Go and see the open item managed account transactions (FBL3N):


Give the GL Account no.            : 100500 (outstanding exp.)
Company code                       : VMH
Select open items radio button
Select normal items check box
Select execute button




                     REVERSELS


1.   Individual Document Reversal
2.   Reversal of Reversed document
3.   Mass Reversal
4.   Clearance Items Reversal



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      5. Account Deferral document reversal

   1. Individual Document Reversal

Path: Accounting – Financial Accounting – General ledger – Document – Reverse
– Individual Reversal (FB08)

Give the document no.             : 1
Company code                      : VMH
Fiscal year                       : 2008
Select 01 reversal reason
Posting date                      : Blank
Select display before reversal button
Select back arrow
Select save button or Ctrl+s
From the menu select Document –>Display
Select Go to Display document Head button (F5)
Double click on document no.1

Select display document header button
1. Posted Documents       1
                          2
                          3
                          4
                          5
                          6 Reversals for 1
                          7 Reversals for 2

2. Document type and no./ranges : OBA7
Select type               : SA
Select details button
Number range              : 01
Reversal Doc.type         : AB

3. Document display         : FB03
Company code                : VMH
Doc. Type                   : SA original documents
                              AB Reversed documents




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   2. Reversal of Reversed Document

   To reverse Doc No.2 By mistake we have reversed Doc.No.1 and it has generated
   Doc.No.18
   Use transaction code FB01L
   From the menu select post with reference
   Give the document no.         : 18
   Company code                  : VMH
   Fiscal year                   : 2008
   Select generate reverse posting check box ■
   Select display line items check box ■
   Press enter
   Enter once again
   Change the text to reversal for Doc No.18
   Press enter
   Text                          : +
   Press enter
   Select save button
   Press enter
   From the menu select Document ->Display
   Select display document header button

     3. Mass Reversal

    A)To reverse more than one document at time we use mass reversal.
    B) The documents to be reversed can be continuous numbers or random numbers.

   Path: Accounting – Financial accounting – General ledger – Document –
   Reverse – Mass reversal (F.80)

Give the company code              : VMH
To reverse random numbers
Select multiple selection buttons beside document no. (-->)
Under single values
Give document no .2
                     4
Select copy button
Reason for reversal 01


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Select test run check box ■
Select execute button
Select reverse documents button

              4. Cleared Items Reversal

   1. Go and see open item managed account transactions (FAGLL03)

      Give the GL Account Number 100500 (outstanding exp)
      Company code                    : VMH
      Select clear items radio button
      Select execute button


   2. Reset cleared items

Path: Accounting – Financial accounting – General ledger-Document –Reset clear
items (Trs.code is FBRA)

Clearing document           : 10
Company code                : VMH
Fiscal year                 : 2008
Press enter
Select save button or Ctrl +S
Select resetting and reverse button
Reversal reason             : 01
Press enter
We get a message clearing 10 reset
Press enter

Go and see open item managed account transactions Tr code is FBL3N

Give the GL Account no.100500 outstanding expenses
Company code               : VMH
Select open item radio button ●
Select execute button




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                            INTEREST CALCULATIONS


Balance Interest calculation                      Item interest calculation
S     Type                                        P Type
GL    Account                                     Vendor / Customers


Define interest calculation type:

       Path: SPRO- Financial accounting – General ledger accounting- Business
transactions – Bank account interest calculation – Interest calculation Global
settings – Define interest calculation types

Select new entries
Interest indication                 : G1
Name                                : 10% Monthly
Interest calculation type           : Select S
(Balance interest calculation (s)
Press enter to save in your request

Prepare account balance interest calculation:

Path: SPRO- Financial accounting – General ledger accounting- Business
transactions – Bank account interest calculation – Interest calculation Global
settings- prepare account balance interest calculation (Tr. Code OBAA)

Select new entries button
Interest calculation indicator             : G1
Interest calculation frequency             : Select 01 (monthly)
Calendar type                              : Select G (28,,,,,,,31/365)
Output control
Select balance plus interest check box
Select save button
Press enter to save in your request
Calendar Type
In case of rupee loans we use G Calendar          In case of foreign currency loans we
                                                  use F calendar.


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Define reference interest rates:

Path: SPRO – Financial accounting – General ledger accounting – Business
transaction –Bank account interest calculation – Interest calculation –Define
reference interest rates (Tr code is OBAC)

Select new entries button
Ref int.rate                 : G2
Long text                    : Credit balance 10% interest
Description also credit balance 10% interest
Date from                    : 01.04.2008
Currency                     : INR
Select save button
Press enter to save in your request
Select next entry button
Ref.int.rate                 : G3
Long text                    : Debit balance 8% interest
Description                  : Dr. Bal 8% int
Date from                    : 01.04.2008
Currency                     : INR
Select save button
Press enter to save in your request



Define Time – Dependent Terms

Path: SPRO – Financial accounting – General ledger accounting – Business
transaction – Bank account interest calculation – Interest calculation- Define time
– Dependent Terms (tc is OB81)

Select new entries button
Interest calculation indicator                     : G1
Currency key                                       : INR



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Effective from                                : 01.04.2008
Sequential number                             :1
Terms                                         : Select credit interest balance Interest
                                                   Calculation
Ref.interst rate                              : G2
Select save button
Press enter to save in your request
Select next entry button (F8)
Interest calculation indication               : G1
Currency key                                  : INR
Effective from                                : 01.04.2008
Sequential number                             :2
Term                                          : Select debit interest balance interest
                                               Calculation
Reference rate                                : G3
Select save button

Enter Interest Values

Same path as above (Tr code is OB83)

Select new entries button
Reference interest rate                       : G2
Valid from                                    : 01.04.2008
Interest rate                                 : 10 (one month)


Reference interest rate                       : G3
Valid from                                    : 01.04.2008
Interest rate                                 :8
Select save button
Press enter to save in your request




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Assignment accounts for automatic postings:

Path: SPRO- Financial accounting – General Accounting – Business Transactions
– bank account interest calculation- Interest Posting – prepare GL Account
balance interest calculation (Tr.Code OBV2)


Select symbols button
Select account button
Chart of accounts : VMH
Press enter
Account symbol : 0002 Interest rate
Currency           : inr
GL account         : 400400
Account symbol : 2000 GL Account (paid)
Currency           :   inr
G/L account        : ++++++++++ (10 Times plus)


(10 times + (plus) mean any account number)
Select save button or Ctrl +S
Press enter to save in your request



                                   End user area


Open Posting period (OB52)

To open posting periods for April 2008
Select position button
Give the posting period variant    : VMH
Press enter
For Variant                        : VMH
From the period 1 is               :1
Select save button or Ctrl+s
Press enter to save in your request


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SBI rupee term loan receipt posting FB01L
10.04.2008 SBI cheque date 100000
12.04.2008 cheque deposit in bank
Document date                      :12.01.2008
Posting date                      : 12.04.2008


Interest calculation in SAP from 12.04.2008
Whereas bank calculates from 10.04.2008
We are giving value date 10.04.2008
Now SAP also calculates interest from 10.04.2008
Document date & posting date             : 10.04.2008
Type                                     : SA
Company code                             : VMH
Posting key                              : 40
Account                                  : 200100 (Cash a/c)
Press enter
Ignore the warning message press enter
Amount                                   : 100000
Business area                            : VMHH
Value date                               : 10.04.2008
Text                                     : SBI Term loan receipt
Posting key                              : 50
Account key                              : 100300 SBI Rupee term loan
Press enter
Amount                                   :*
Business area                            : VMHH
Value date                               : 10.04.2008
Text                                     :+
From the new select document simulate and save.

Term loan repayment (FB01L)
Due date                                 : 10.09.2008


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Cheque date                             : 10.09.2008
To bank credit in SBI books only on 12.09.2008 interest credit will be in our books
10.09.2008
SBI gives credit from 12.09.2008
Cheque date                             : 07.09.2008
Value date                              : 10.09.2008


F-02
Give the document date & posting date 07.09.2008
Type                                     : SA
Company code                             : VMH
Currency                                 : INR
Posting key                              : 40
Account no.                              : 100300 SBI rupee term loan
Press enter


Ignore the warning message press enter
Amount                                   : 10000
Business area                            : VMHH
Value date                               : 10.09.2008
Text                                     : SBI Term Loan Repayment
Posting key                               : 50
Account                                  : 200100 (Cash account)
Press enter


Amount enters                            : *
Business area                            : VMHH
Value date                               : 10.09.2008
Text                                     :+
From the menu select document –>Simulate and save




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                            Balance Interest calculations:

Path: Accounting – Financial accounting – General ledger- periodic processing-
Interest calculation-Balance interest calculation (F.52)

Company code                               : VMH
Give the GL account                        : 100300 ( SBI Rupee Term Loan)
Calculation period                         : 01.04.2008 to 31.03.2009
Select execute button
Select back arrow
To view line item wise interest
Select additional balance line check box ■
Select execute button
Select bank arrow

How to give effect for floating rate of Interest
Interest rate change from 10% to 12% from 01.06.2008
On 100000 from 10/04/2008 to 31/05/2008 @10%
On 100000 from 01.06.2008 to 09.09.2008 @12%
On 90000 from 10/09.2008 to 31/03/2009 @12%

Open one more session with SPRO

Path: SPRO- Financial accounting – General ledger accounting – Business
transactions- Bank account interest calculation – Interest calculation- Enter
Interest Values (OB83)

Select new entries button
Reference interest rate     : G2
Valid from                  : 01.06.2008
Interest rate               : 12
Select save button
Press enter to save in your request come to the first session
Select save button and press enter to save in your request
Come to the first section
Select back arrow
Interest postings to accounts:



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Change the calculation period      : 01.04.2008 to 30.04.2008
Select post interest settlements check box
Select update master records check box
Session name                       : VMH
Posting to business area           : VMHH
Posting date of session            : 30.04.2008
Posting segment text               : Interest for April 2008
Select execute button
To view the batch input session
From the menu select system – >Services –> Batch input Session

Select session name         : VMH
Select process button
Select display errors only radio button
Select process button
We get a message processing of batch input session completed
Select exit batch input button

To view the document posted use the (Tr. Code FB03)



1. Simple interest                                       2. Compound interest


Path: Accounting – Financial Accounting – General ledger – Environment – User
parameter- Editing options (Tr. Code is FB00)

Select open items tab
Select selected items initially inactive check box
Select save button


Creation of 3 GL Masters

A) SBI FC Term loan                       Secured loans
B) Exchange again                         other income
C) Exchange loss                          Administration

To check account groups for giving account no.OBD4
Select position button


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Give the chat of accounts              : VMH
Press enter
Note the other income range 300100 to 300199



DEFINE ACCOUNT PRINCIPLES

Path: SPRO- Financial accounting (new)-Financial accounting global setting
(new)-Ledgers-Parallel accounting-Define accounting principles

Select new entries button
Accounting principle             :B
Name / Description of accounting principle. INDIAN ACCOUNTING STANDARDS
Press enter to save in your request

Assignment accounting principle to ledger groups
Same path as above

Select new entries button
Accounting principle             : B1
Target ledger group              : 0L
Select save button
Press enter to save in your request

Define valuation methods

Path: SPRO- Financial accounting (new)- General ledger accounting (new)-
Periodic processing – Valuate- Define valuation methods

Select new entries button
Valuation method                        : VMH1
Description                             : FC valuation bank selling method for VMH
Select always evaluate radio button
Document type                           : SA
Exchange rate type for debit balance    : B (bank selling rate)
Exchange rate type for credit balance   :B
Select determine exchange rate of ratio button



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Select save button
Press enter to save in your request

Define Valuation Areas
Same path
Select new entries button
Valuation area                    : BA
Valuation method                  : VMH1
Currency type                     : Select company code currency
Select save button
Press enter to save in your request

Assign valuation areas and accounting principles
Same path

Select new entries button
Valuation area                    : BA
Accounting principle              : B1
Select save button
Press enter to save in your request

Prepare automatic postings for foreign currency valuation:

Path: Up to valuate the path is same-Foreign currency valuation-Prepare
automatic posting for foreign currency valuation (Tr code is OBA1)

Double click on exchange rate difference using exchange rate key
Give you chart of accounts                      : VMH
Select change valuation area or right arrow button (F7)
Give the valuation area                         : BA
Press enter
Exchange rate difference key                    : USD
expenses account                                : 400301
Exchange rate gains account                     : 300100
Select save button or Ctrl+s


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Press enter to save in your request

Delete ledgers (other than OL) for Ledger Group – OL

April –March OL      Leading ledger      (India)
Jan- Dec     G1      Non leading ledger 1(US)
July – June GL       Non leading ledger 2(Australia)

At the time of posting – FI we don’t give ledger group it updates all the ledgers
automatically

Indian accounting standards /                                  US Accounting
 Australian accounting standards                               standards (US GAAP)


FC revaluation                                                 Add to asset
Creation of ledger groups OL                                         G1
Assign ledgers       OL and GI                                       G1

Delete ledgers assigned to ledger group OL other than OL




Path: SPRO-Financial accounting (new)- Financial accounting Global settings
(new) – Ledger- Ledger-Define ledger group-

Select ledger group: 0L
Double click ledger assignment folder
Select ledgers other than OL
From the menu select delete
Ignore the message press enter and save
Press enter to save in your request

Assign exchange rate difference key in GL Master (FS00)

Give the GL 100301 SBI FC Term loan
Company code                       : VMH
From the menu select GL Account change
Select control data tab
Exchange rate difference key: Select USD


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Select save button or Ctrl+s



Foreign currency term loan receipt (FB01L)

Give the document date          : Today’s date
Type                            : SA
Company code                    : VMH
Currency                        : USD
Rate                            : 47
Posting key                     : 40
Account                         : 200100 ( Cash account)
Enter
Ignore the warning message press enter
Amount                          : 100000
Business area                   : VMHH
Text                            : SBI FC Term Loan Receipt
Enter
Posting key                     : 50
Account                         : 100301 SBI FC Term loan
Enter
Amount enters                   :*
Business area                   : VMHH
Text                            :+
From the menu select Document Simulate and Save




Enter year end exchange rate in Forex table – OB08
Select new entries button

Exchange rate     Valid from         From          Direct quotation To
G                 31.03.2009         USD           49.50            INR
B                 31.03.2009         USD           50.00            INR

Select save button


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If you have message press enter
Select position button
Exch. Rate type : g
From currency      : usd
 To currency       : inr
Valid from         : 31.3.2013
Change direct quotation to 54
Select position
Exch. Rate type     : B
From currency       : usd
To currency         : inr
Valid from          : 31.32013
Press enter
Change direct cal to 55rs
Select save button




                          Foreign Currency Revolution

Path: Accounting – Financial accounting-General ledger-Periodic processing-
closing-valuate-foreign currency valuation (new) (Tr.code is FAGL_FC_VAL)

Give the company code                 : VMH
Valuation key date                    : 31.03.2009
Valuation area                        : BA
Select GL balance tab
Select valuate GL Account balance check box
GL account 100301 SBI FC term loan
Select postings button
Give the batch input session name     :VMH
Select execute button
Select 1postings button
Select back arrow two times

Month end revaluation
                                                     Diff
23.10.2008           100000           47
31.10.2008                            47.50          0.50   5000
30.11.2008                            49             2.00   200000


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MAHESH SAP FI NOTES

  • 1. MAHESHNAIDU SAP FINANCIAL (FI) NOTES FULL CUSTOMIZATION PART WITH END USER AREA WRITTEN BY: MAHESHNAIDU M.B.A., SAP Page 1
  • 2. MAHESHNAIDU INTRODUCTION SAP stands for System Application and Products in data Processing FI stands for Financials CO stands for Controlling Version : ECC6 ECC stands for ERP Central Component SAP was released in 1972 – It head quarters in Germany What is ERP? ERP stands for Enterprise Resource planning, it is integrated all functions in one system. Organization | --------------------0---------------------------------------------------------------------- | | | | Purchase Dept. Store Dept. Production Dept. Accounts Dept. Will have no of departments in organization. ERP integrate all the functions into one system. It will facilitate free flow of data among the departments. Advantages: Once stores person updates in the system – It can be shared by account person. No mismatch in reporting – Data Source is only one once updation. Store Department at Factory: Where the material is received are updates his records send the bill to account person. Accounts department at City office : Pass an entry in the books Page 2
  • 3. MAHESHNAIDU CUSTOMISATION PART 1. DEFINE COMPANY: Path: Tools - Customizing –IMG (implementation guide) - Execute project (trns.code SPRO) SPRO stands for SAP Project Reference Object Select SAP reference IMG button: This is called customization area or configuration area or implementation area Select IMG activity button Path: SPRO- Enterprise structure - Definition - Financial accounting - Define company (Tr code is OX15) It we select IMG activity documentation button: It gives description part about company To select IMG activity button: To do customization Select new entries button Company : VMH Company name : MAHESHNAIDU GROUP OF COMPANY Name of company2 : Blank Street : Ameerpet Postal code : 500034 Country : IN Language key : EN Currency : INR Select save button or Ctrl+s By default it gives the latest request we have to create our own request and afterwards to transport to production clients Select create request button (F8) Give the short description : FI basic settings for MAHESH NAIDU Mills Ltd Press enter Page 3
  • 4. MAHESHNAIDU Press enter once again to save in the request. We get a message data was saved: Data was saved in two places: 1. Development client 800 2. In Transport request 2. DEFINE COMPANY CODE ( Tr code is OX02) Path: Enterprise structure - Definition- financial accounting - edit, copy, delete, check company code Edit company code data Select new entries button Give company code : VMH City : Hyderabad Country : IN Currency : INR Language : EN Select save button or Ctrl+s Title : Select company Name : MAHESH NAIDU mills ltd Street : Ameerpet Post code : 500034 City : Hyderabad Country : IN Press enter To select our request number select dropdown button beside request number. We can see here number of requests. Select request number by seeing the description. Press enter to save in the request. Description can be same should be different 3. ASSIGN COMPANY CODE TO COMPNAY Path: SPRO - Enterprise structure - Assignment - Financial accounting - Assign company code to company ( Tr code is OX16) Select position button give the company code VMH enter For company VMH assign company VMH Page 4
  • 5. MAHESHNAIDU Select save button or Ctrl+s Select dropdown beside request number Select your request number & Press enter to save in the request 4.Define Business Areas path: SPRO- Enterprise structure- Definition -financial accounting- define business area ( Tr code is OX03) Select new entries button Business area : VMHH Description : Hyderabad VMH Business area : VMHB Description : Bangalore VMH Select save button or C trl+s Press enter to save in your request 5. CREATION OF CHART OF ACCOUNTS path: SPRO - Financial accounting- General ledger accounting - GL accounts - Master Data-Preparation - Edit chart of accounts list (TR.CODE.OB13) Select new entries button. Chat of accounts : VMH Description : Chart of Accounts for MAHESH NAIDU group Maintenance language : English Length of GL account no. : 6 (min 6 max 10) Controlling integration : select manual creation of cost elements Group chart of accounts : Blank Under status deselect blocked check box (do not select blocked check box) Select save button or Ctrl+s Select your request and press enter to save in your request 6. ASSIGN COMPANY CODE TO CHART OF ACCOUNTS Path: SPRO- Financial accounting - General ledger accounting- GL Accounting- Master data-Preparation-Assign company code to chart of accounts. (Tr .code OB62) Select position button Page 5
  • 6. MAHESHNAIDU Give the company code : VMH Press Enter Select save button or Ctrl+s Press enter to save in your request 7. DEFINE ACCOUTN GROUP CUSTOMIZATION (TR.CODE.OBD4) path: SPRO-Financial accounting-General ledger accounting- GL accounts- master data-preparations-Define account group select new entries button Chart of Account Name From To accounts group account account VMH SCPL Share Capital 100000 100099 VMH RSPL Reserves & Surplus 100100 100199 VMH ACDN Accumulated depreciation 100200 100299 VMH SCLN Secured Loans 100300 100399 VMH UNSL Unsecured loan 100400 100499 VMH CLPL Current Liabilities and 100500 100599 Provisions VMH FAST Fixed Assets 200000 200099 VMH CAST Current Assets loans & 200100 200199 Advances VMH SALE Sales 300000 300099 VMH OTHER Other Income 300100 300199 VMH INCR Increase / Decrease in 300200 300299 stocks VMH RMCL Raw material consumption 400000 400099 VMH PRSN Personnel cost 400100 400199 VMH MFRG Manufacturing Expenses 400200 400299 VMH ADMN Administration Expenses 400300 400399 VMH INTR Interest 400400 400499 VMH DEPR Depreciation 400500 400599 Select save button on Ctrl+s Select your request and press enter and save in your request 8. Retained earnings accounts: Path: SPRO – Financial accounting – General ledger accounting – GL Accounts – Master Data – Preparations – Define retained earnings account. Page 6
  • 7. MAHESHNAIDU Give you chart of accounts VMH enter. The transaction code is OB53 . Account assignment P & L Statement type ‘X’ Account 100100 Select save button or Ctrl+s Press enter to save in your request 9. Fiscal year Fiscal year Fiscal year variant Indian companies periods April to March +4 special periods V3 US Companies Jan to Dec.+4 Special Periods K4 July to June+4 Special periods V6 Oct. to Sep+4 special periods V9 SAP known only calendar year periods –we have to convert calendar year periods to our accounting year periods. Month Days Periods Year shift January 1 31 10 -1 February 2 29 11 -1 March 3 31 12 -1 April 4 30 1 0 May 5 31 2 0 June 6 30 3 0 July 7 31 4 0 August 8 31 5 0 September 9 30 6 0 October 10 31 7 0 November 11 30 8 0 December 12 31 9 0 Path: SPRO – Financial accounting – Financial accounting Global settings – Fiscal year – Maintain fiscal year variant (Maintain shortened fiscal year) (Trs.code is OB29) Select position button fiscal variant V3 Press enter Select fiscal variant V3 Double click on period’s folder Page 7
  • 8. MAHESHNAIDU Select back arrow Select new entries button No. of posting periods : 12 No. of special periods : 4 Select save button or Ctrl+s Select your request press enter and press enter save in your request. Select Fiscal year variant :B1 Double click on period’s folder. Select new entries button First column Month Second column Day Third column Period Last column Year shift Month Day Period Year Shift 1 31 10 -1 2 29 11 -1 3 31 12 -1 4 30 1 0 5 31 2 0 6 30 3 0 7 31 4 0 8 31 5 0 9 30 6 0 10 31 7 0 11 30 8 0 12 31 9 0 Select save button 10. Assign company code to a Fiscal year variant Path: SPRO – Financial accounting – Global settings – Fiscal year – Assign company code to a Fiscal year variant (Trs.code is OB37) Select position button Give your company code : VMH Press enter For company code : VMH Page 8
  • 9. MAHESHNAIDU Assign fiscal variant : V3 Select save button Ignore the warning message press enter and press enter to save in the request. 11. POSTING PERIODS Define variants for open posting periods: Path: SPRO – Financial accounting global setting – Document – posting periods- Define variants for open posting periods (tc is obbo) Select new entries button Variant Name VMH posting period variant for VMH Ctrl+s, press enter in save Assign posting period variant to company code: Path: SPRO-Financial Accounting- Financial accounting global settings- Document – posting periods – assign posting period variant company code. (tc is obbp) Select position button Give the company code VMH For company code VMH assign variant VMH select save button or Ctrl+s Press enter to save in your request. Define open and closed posting periods for variant:: Path: SPRO – Financial accounting Global settings – Document – Posting periods- open and close posting periods.(tc is ob52) Select new entries button. Vare : Select VMH Account type (A): Select + (valid for all accounts type) From Account Blank To account Blank From period one (1) 1 Year 2008 Page 9
  • 10. MAHESHNAIDU To period 12 Year (Fiscal year) 2008 From period2 13 Year 2008 To period 16 Year 2008 Second column is option (from period 2) Authorization group (Au.Gr): Blank Select save button or Ctrl+s Select your request and press & enter to save in your request. 12. Document type and no. ranges Path: SPRO-Financial accounting-Financial accounting Global settings – Document –Document Header-Define Document Types (Tr.code:OBA7) Select position button Document type select : SA GL Account document Press Enter Select type : SA Select details button (Ctrl+shift+F2) Number range : 01 Select number range information button Give the company code : VMH Select change intervals button (↓) Select interval button No. range : 01 Year : 2008 From number : 1 To Number : 100000 Current number : 0 Deselect external (Ext) check box Page 10
  • 11. MAHESHNAIDU If we select external check box, we have to give at the time of posting what should be the document number. Select press enter. Select save button or Ctrl+s Ignore warning message press enter 13. Field status variant and field status groups Path: SPRO- Financial accounting – Financial global settings – Document –Line item-Controls- Define filed status variants (OBC4) Select field status variant 1000 that is IDES group Select copy as button (F6) Change filed status variant (FSTV) to VMH Change field status name to field status VAR for VMH Press enter Select copy all button We get a message number of dependent entries copies 49 Press enter Select save button or Ctrl+s Select your request and press enter to save in your request. Select field status variant : VMH Double click on field status group’s folder Double click field status on G001 that general (with, text, allocation) Double click on General data Text make it required entry filed Select next group button Select next page or page down button two times. Business areas make it as required entry field Select Save Double click on field status group G005 That is Bank A/c obligatory value date Page 11
  • 12. MAHESHNAIDU Double click on General data Texts make it as required entry field Select next group button Select next page or page down button two times. Business area makes it as required entry field. Select next group button two times, Value date make it as required entry filed. Select Save button Press enter to save in your request 14. Assign company code to field status variant : Path: SPRO-Financial accounting-Financial accounting Global settings-Document – Line time-Controls-Assign company code to field status variants. (OBC5) Select position button Give the company code : VMH Press enter For company code : VMH Assign field status variant : VMH Select save button or Ctrl+s Press enter to save in your request TOLERANCE GROUPS: 15. Define Tolerance group G/L Accounts Path :SPRO – Financial accounting – General Leger Accounting –Business transactions-open item clearing –clearing difference- Define tolerance groups for G/L Accounts(OBA0) Company code : VMH Tolerance group : Blank Description : Tolerance group for VMH Debit posting : 0 Credit posting : 0 Debit percentage : 0 Page 12
  • 13. MAHESHNAIDU Credit percentage : 0 Select Save button Select your request and press enter and save in your request. 16. Tolerance group for employees. Path: SPRO-Financial Accounting –General Ledger Accounting –Business transactions – Open Item clearing - Clearing differences – Define tolerance groups for employees.(OBA4) Select new entries button Group : Blank Company code : VMH Upper limits for posting Amount per document (Maximum Amount 9999999999) Amount per open item account item 9999999999 cash discount per line item 10 Permitted payment difference : Blank Select Save Press enter to save in your request. 17. ASSIGN TOLERANCE GROUP FOR COUNTRY SPRO-Financial accounting –Financial accounting global settings-Tax on sales / Purchases - Basic settings - Assign country calculation procedure (OBBG) Select position button Give the country IN for India Press enter For country IN assign procedure TaxUS Sales Tax – USA Select save button or Ctrl+s Press enter to save in your request. 18. Maintain controlling area path :- →controlling → general controlling → organization → maintain controlling area → double click on maintain controlling area (OKKP) Select new entries button Controlling area : VMH Assignment control : controlling area same as company code Currency setting : Currency type : 10 (company code currency) Other settings : Page 13
  • 14. MAHESHNAIDU Cctr.std. hierarchy : VMHHIER Select save button If we got message Select “yes” button Press enter to save in your request Double click on activate components /control indicators Select new entries button Controlling area for : VMH Fiscal year : 2013 Cost centers : component active Select ■ AA.activity type check box Order management : component active Profit center ACCTG: check box select ■ Select save button If we get message Press enter Maintain controlling area settings SPRO→ controlling → profit center accounting → basic settings → controlling area settings → maintain controlling area settings → maintain controlling settings (OKKS FOR YOUR COMPANY) (TC IS 0KE5) Controlling area : VMH (okks) Controlling area : VMH Standard hierarchy : VMHPCTRGR NAME; controlling are for VMH Select Elim. Of int. business vol : check box FCTR local currency type : 20 (controlling area currency Select STORE transaction currency check box Profit center local currency : inr (it will come automatically) Select save button Classify G/L Account for document splitting s Spro : financial Accounting (NEW) → general ledger Accounting (NEW)→ business transactions → document splitting → classify G/L Accounts for document splitting Chart of Account : VMH Press enter Select new entries button Select three columns Page 14
  • 15. MAHESHNAIDU Acct from Acct To cat description 100000 299999 01000 300000 399999 30000 it will come automatically 400000 499999 20000 Select save button Press enter to save in your request DEFINE DOCUMENT SPLITTING CHARACTERISTIC FOR GENERAL LEDGER ACCOUNTING SAME FATH AND NEXT STEP Deselect all check boxes Select save button Press enter to save in your request ACTIVITE DOCUMENT SPLITTING SAME PATH AND NEXT STEP Select document splitting check box■ Select save button leading ledger MAINTAIN GLOBAL PARAMATERS Path: →spro→ financial Accounting→ financial Accounting global settings → company code → enter global parameters (OBY6) Select position button Company code : VMH Press enter Select company code : VMH Select details button Select propose fiscal year ■ check box Select defened default value data ■ check box Select negative posting permitted ■ check box Select Additional data button TDS NO ABCD 1213456 TAN NO 123456 ABCD Page 15
  • 16. MAHESHNAIDU Select back arrow Select save button Press enter to save in your request CREATION OF GENERAL LEDGER MASTERS Path: Accounting →Financial accounting –General Ledger-Master records –GL Accounts-Individual Processing –Centrally (Tr. Code is FS00) 1) 100100 RESERVES AND SURPLUS Give the GL account 100100 Company code VMH From the menu select → GL Account →create Account group: select reserves & surplus Select balance sheet account radio button ● Short text: surplus in P & L Account GL Account Large text: Surplus in profit & Loss Account Select control data tab Select only balances in local currency in check box■ We have kept Tolerance group: Blank Select line item display check box■ Short key select 001 posting data Select create / bank / interest Field status group G001 General (with text, allocation) Select Save button 2) 100000 SHARECAPITAL GL Account : 100000 Company code : VMH Select with template button GL Account : 100100 (Surplus in P & L Account) Page 16
  • 17. MAHESHNAIDU Company code : VMH Press enter Change account group to Share capital Select balance sheet a/c radio button● Change short text to : equity Share capital Change GL account long text to : Equity share capital Other filed are common & select save button 3) 200100 CASH ACCOUNT (current assets and loans and advances ) GL Account 200100 Company code : VMH Select with template button Give the GL Account 100100 surplus in P & L account Company code : VMH Press enter Change account group to current assets, loans & advances Change short text to Cash account Select balance sheet a/c radio button Change GL account long text to Cash account Select create / bank / interest tab Change filed status group to: G005 bank accounts (Obligatory value date) Select relevant cash flow check box, Select save button or Ctrl+s To view the accounts created 4) 400100 SALARIES ACCOUTN (personal cost) Creation of GL masters (FS00) Give the GL Account 400100 Company code : VMH Select with template button Give the GL Account 100000 (Equity share capital ) Page 17
  • 18. MAHESHNAIDU Company code : VMH Press enter Change account group to personnel cost (Staff cost) Select P & L statement radio button Change short text to : Salaries A/c Change long text to : Salaries A/c Other fields are common Select save button or Ctrl+s 5) 400300 RENT ACCOUTN (administration cost) GL A/c No : : 400300 Company code : VMH Select with template button Give the GL account : 400100 salaries Company code : VMH Press enter Change account group to Administration Change short text to : Rent account Change long text to : Rent account Other fields are common Select save button or Ctrl+s 6) 100500 OUTSTANDING EXPENCES(current liabilities and provisions) GL Account : 100500 Company code : VMH Select with template button Give the GL account : 100000 (Equity share capital) Company code : VMH Press enter Account group to: Current liability & Provisions. Change short text to : Outstanding expenses Page 18
  • 19. MAHESHNAIDU Change GL Account: Outstanding expenses Select control data tab Select open item management check box Select save button 7) 100300 SECURED LOANS Give the GL account no. : 100300 Company code : VMH Select with template button Give the GL Account no. : 100000 Equity share capital Company code : VMH Press enter Change the account group to : secured loans Change short text to : SBI rupee term loan Change GL account long text to : SBI rupee term loan Change GL Account text to SBI rupees term loan Select Create / Bank / Interest tab Field status group change to : G005 Interest indicator select : G1 Select save button 8) 400400 UNSECURED LOANS GL Account no. : 400400 Company code : VMH Select with template button Give the GL account no. : 400100 salaries account Company code : VMH Press enter Select type / Description tab Change account group to interest Change short text to interest a/c Page 19
  • 20. MAHESHNAIDU GL account long text: Interest account Select save button 9) 100301 SBI RUPEE TERM LOAN Give the GL account no.100301 Company code : VMH Select with template button Give the GL account no : 100300 (SBI Rupee Term Loan) Company code : VMH Press enter Change short text and long test to : SBI FC term loan Select control data tab Account currency change to USD Deselect only balance and loan currency check box Select create / bank / Interest tab Interest indicator : Blank Delete the dates Select save button 10) 300100 OTHER INCOME GL Account : 300100 Company code : VMH Select with template button Give the GL account no. : 400300 Rent account Company code : VMH Press enter type/ Description Select tab Change account group to : other income change short text and GL account long text to : exchange gain Select save button Page 20
  • 21. MAHESHNAIDU 11) 400301 EXCHANGE LOSS GL Account : 400301 Company code : VMH Select with template button Give the GL account no.400300 rent account Company code : VMH Press enter Change short text and GL account long text to : exchange loss Select save button 12) 200120 RAWMATERALS Give the GL account no.200120 Company code : VMH Select with template button Give the GL account no.200100 Cash A/c Company code : VMH Press enter Change short text and GL A/c long text to: Inventory RM (Raw material) Select create /bank /interest tab Field status group change to : G001 Deselect relevant to cash flow check box Select save button 13) 100501 SUNDRY CREDITORS TO RAW MATERIALS GL Account No.100501 Company code : VMH Select with template button Page 21
  • 22. MAHESHNAIDU Give the GL A/c No.100500 (Outstanding exp) Company code : VMH Press enter Select type/ Description tab Change short test and GL account long test to : Sundry Creditor to RM Select control data tab Deselect only balances in local currency check box Reconciliation account for account type select vendor Deselect open item management check box Sort key :Select : 012 vendor number Select create /bank /interest tab Field status group change to : G067 (reconciliation accounts) Select save button 14) 200105 SBI CURRENT ACCOUNT Give the GL account no.200105 Company code : VMH Select with template button Give the GL account no. : 200100 Cash A/c Company : VMH Press enter Change short text and GL account long text  SBI current A/c Select save button 15) 200150 CURRENT ASSETS AND LOANS AND ADVANCES (Advance to vendors) GL A/c No. : 200150 Company code : VMH Select with template button Give the GL account no.100501 (Sundry creditor’s raw material) Company code : VMH Press enter Page 22
  • 23. MAHESHNAIDU Change account group to: current assets loans & advances Change short text and GL account long text to : Advance to vendors Other fields are common Select save button or Ctrl+s 16) 300101 Cash discount received other income Give the GL A/c no. : 300101 Company code : VMH Select with template button Give the GL account 300100 exchange gain Company code : VMH Press enter Change short text and GL account long text to cash discount received. Select save button 17) 200110 SUNDRY DEBITORS Give the GL account no. : 200110 Company code : VMH Select with template button Give the GL account no.200150 advance to vendors Company code : VMH Press enter Change short text and GL account long text to ; Sundry Debtors Select control data tab Change reconciliation account for account type to customers Change sort key to 031 customer number Select Create / Bank / Interest tab Field status group : G067 Select save button Page 23
  • 24. MAHESHNAIDU 18) 300000 SALES ACCOUNT GL account no : 300000 Company code : VMH Select with template button Change GL account 300100 Exchange gain Company code : VMH Press enter Select type/description tab Change the account group to sales/. Change short text and GL account loge text to : sales account Other fields are common Select save button or Ctrl+s 19) 100502 advance from customer current liabilities & provisions Give the GL account no. : 100502 Company code : VMH Select with template button Give the GL account no. : 200110 Sundry debtors Company code : VMH Press enter Change account group to : current liability & provisions Change short & GL account long text : advance from customers Select save button 20) 200111 current assets & loans & advances (Sundry debtor’s bill of exchange) Give the GL account no. : 200111 Company code : VMH Page 24
  • 25. MAHESHNAIDU Select with template Give the GL account no.200110 Sundry debtors Company code : VMH Press enter Change short text to sundry debtor’s bill of exchange Change GL account long text to sundry debtors (bill of exchange) Other fields are common Select save button or Ctrl+s 21) 100302 SBI BILL DISCOUNTING GL account no. : 100302 Company code : VMH Select with template with button Give the GL account no. : 100300 SBI Rupee Term loan Company code : VMH Change short text and GL account long text to SBI bill discounting Select control data tab Select open item management check box Select create /bank /interest tab Select post automatically only check box Select save button 22) CREATE 3 GL MASTERS 1. VAT receivable Current assets, 2. VAT payable Loans & Advances Current liability Give the GL account no. : 200155 Company code : VMH Select with template button Page 25
  • 26. MAHESHNAIDU Give the GL account no. : 200120 (Inventory RM) Company code : VMH Press enter Change short and GL long text to VAT receivable Select create / Bank /Interest tab Field status group change to G041 (Tax office clearing accounts) Select save button VAT PAYABLE Give the GL account no.100505 Company code : VMH Select with template button Give the GL account no. : 200155 Company code : VMH Press enter Select type/Description tab Change account group to current liability and provisions Change short text and GL account long text to VAT payable Select save button Give the GL account no. : 200120 Company code : VMH From the menu select GL account change Select control data tab Tax category : Select * (All tax types allowed) Select posting without tax allowed check box Select save button Ignore the warning message press enter GL Account 300000 Sales A/c Company code VMH From the menu select GL account change Page 26
  • 27. MAHESHNAIDU Tax category : select * Select posting without tax allowed check box Select save button Ignore the message press enter 22) 200130 WAGES ACCOUTS Give the GL A/c no. : 200130 Wages A/c Company code : VMH Select with template button Give the GL A/c no.200105 SBI A/c Company code : VMH Press enter Change short text and GL Account long text to IDBI main bank Select save button 23) 200131 SBI CHECK ISSUE GL A/c No. : 200131 Company code : VMH Select with template button Give the GL A/c NO.200130 Company code : VMH Press enter Change short text and GL A/c long text to IDBI check issue Select control data tabs Select open item management check box Select save button 23) 200132 DBI CHECK DEPOSIT GL A/c No. : 200132 Company code : VMH Page 27
  • 28. MAHESHNAIDU Select with template button Give the GL A/c No. : 200131 Company code : VMH Press enter Select type/description tab Change short text and GL A/c long text to IDBI check deposit Select save button 24) 400304 BANK CHARGES GL A/c No. : 400304 Company code : VMH Select with template button Give the GL A/c No. : 400300 Rent A/c Company code : VMH Press enter Change GL A/c short text and GL A/c long text to Bank charges Select save button 25. 400200 MANUFACTRING COST 1. Conversion charges under manufacturing group 2. TDS on contractors under Current Liabilities & Provision group MANUFACTRING COST Give the GL A/c No. : 400200 Company code : VMH Select with template button Give the GL A/c : 400100 Salaries A/c Company code : VMH Press enter Change the A/c group to manufacturing expenses Change short text and GL A/c long text to Conversion changes Page 28
  • 29. MAHESHNAIDU Select save button TAX DEDECTION SYSTEM Give the GL Account no. : 100510 Company code : VMH Select with template button Give the GL A/c No.100500 outstanding exp. Company code : VMH Press enter Change short text and GL account long text to TDS on Contractors Select save button Creation of 15 General ledger master FS00 S.No. GL Account No. Account No. Parameters to Maintain to copy 1 200000 200110 Sundry -Account group –Fixed assets Land debtors -200000-20009 -Change the account group Fixed Assets -Sort key -018 Asset number Reconciliation A/c for account type – Asset -Field status group 067 Reconciliation accounts. 2 200005 200000Land -Do - Buildings 3. 200010 -Do- -Do - Plant & Machinery 4. 200015 -Do- -Do - Furniture & Fixtures 5. 200020 -Do- -Do - Vehicles 6. 200025 -Do- Page 29
  • 30. MAHESHNAIDU Capital work in -Do - progress 7 100200 -Do- Account group-Accumulate Accumulate depreciation depreciation- Building -100200-100299 -Sort key -018 Asset number -Reconciliation A/c for account type – Assets -Field Status group- 067 Reconciliation accounts 8 100205 100200 -Do - Accumulated Depreciation - depreciation –Plant & Buildings Machinery 9. 100210 -Do- -Do- Accumulated depreciation –Furniture & Fixtures 10 100215 Accumulated -Do- -Do- depreciation –Vehicles 11. 300102 Assets sales 300100 Account group –other income Exchange gain 300100-300199 Sort key -018Asset number Field status group G052 12 300103 Profit on asset -Do- -Account group other Income sale -300100-300199 -Sort key 018 Asset number -Field status group -G001 13 400302 Loss on asset -Do- -Do- sale 14 400303 Loss due to -Do- -Do- scrapping 15 400500 Depreciation Change the Account group Depreciation Page 30
  • 31. MAHESHNAIDU 400500-400599 Sort key -018 Asset number Filed status group-G001 CREATION OF PROFIT CENTER PATH →Accounting financial accounting general ledger master records profit center individual processing create (tc is ke 51) Profit center : 1000 Press enter Analysis period 01.04.2013 (establish meant date) Name : export Long text : export Person response : Mr. Maheshnaidu Profit center group: VMHPCTRGRP Segment: VMHH (H means Hyderabad) Select activate button (I) ANOTHER PROFIT CENTER Profit center : import Copy Copy from profit center : export Press enter Change name: import Change long text: import center for import Change person response: Mr. Mahesh NOTE: other fields are common Select activate button ( i ) NOTE: message will appear profit center import has been created Page 31
  • 32. MAHESHNAIDU Posting of transactions Path: Accounting – Financial Accounting –General Ledger→ document entry→ enter general posting for ledger (tc is FB01L) Posting transaction : today date Document date : In case of purchases document date will be party bill date- we can enter manually 30.09.2008 or select F4- It gives calendar and select F-2 – It selects today’s date . Posting date : Ledger updation will be based on posting date period will appeal automatically based on Posting date : 30.09.2008 (today states) Reference : Party bill No Doc No : 1 Normal cases Document date (F4) : 30.09.2008 Posting date: will come automatically this is server date. Type : SA Company code : VMH Currency : INR System does not know debits and credits to differentiate between debit and credit SAP Has given posting keys Posting key 40 GL account Debit Positing key 50 GL Account Credit Posting key: Select 40 Account select the drop down button Page 32
  • 33. MAHESHNAIDU GL long text : *Cash* Company code : VMH GL Account : 2* Press enter Select account No.200100 Press enter 200100 Cash account – Filed status GRP-G005 Text Business Area Value date required In enter global parameters select define default value date check box Amount : 400000 Business area : VMHH (profit center) Text : Equity share capital receipt Posting key : Select 50 Select account : 100000 Equity share capital Press enter Amount enters : *(star) Note: * (star) Means debits and credits equal Business area : VMHH Text Enter : + ‘+ ‘(plus) mean copies the last line item narration in the same document. Press enter From the menu select document simulate (Shift +F9) In one document we can have 999 line items. Select save button or Ctrl+s We get a message document 1 was posted in company code: VMH How to view the last posted document 1. From the menu select document display. Select display document header button or (F5) Page 33
  • 34. MAHESHNAIDU Display document Path: Accounting – Financial accounting – General ledger-Document –Display (Tr.Code:FB03) Select document list button Give the company code : VMH Document type : SA Select executive button (F8) To view last one week posted document 24/09/2008 to 1/10/2008 Select execute button To view self (documents posted by us) Select own documents only check box To view documents posted by a specific user From the menu select –> Edit –> Dynamic –> Selections (Shift +F4) User name: SAPUSER Select execute (F8) button Double click on document no.1 Change document : Path: Accounting – Financial Accounting –General ledger-Document –Change (Trs.code is FB02) Document No. : 1 Company code : VMH Fiscal year : 2008 Press enter Double click on first line item cash account We can change only value date filed assignment filed and text filed. Page 34
  • 35. MAHESHNAIDU Account display: Path: Accounting – Financial Accounting –General ledger – Account – Display balances (Trs.code is FS10N) To view more than one account transactions select multiple selection button beside GL Account no. We want to view random account numbers transactions. Press select single value tab. Give the account no. 100100 200100 Select copy button To view continuous account numbers transactions Press select ranges tab Low limit : 100000 Upper limit : 100099 Select copy button Select exclude single value tab Singe value : 100050 Select copy button select exclude intervals tab Low limit : 100050 Upper limit : 100059 Select copy button To view only one account Select drop down button beside GL Account Give the company code : VMH Press enter Select account no.100000 Equity share capital Page 35
  • 36. MAHESHNAIDU Company code : VMH Fiscal year : 2008 Business area : VMHH Select execute (F8) button Double click on cumulate balance amount Double click on document No.1 Select call up document overview button (F9) Select back arrow (F3) Display will come like this Document Number Posting date Text Amount 1 100000 2 200000 3 300000 ----------- Total Amount 600000 ====== How to create our own line layout: Select change layout button (Ctrl+F8) Select the field which are not required Select right arrow or hide selected fields button From hidden fields column Select posting date Select left arrow show select field’s button change column positions Column Pos Length Document No. 1 10 Amount in local currency 4 20 Text 3 35 Posting date 2 10 Change text length 35 characters for amount in local currency select total check box Select copy button How save the layout: Select save layout button (Ctrl+s) Option 1 Option 2 Common to User specific All Layout : / VMH Deselect user – specific check box Description : Standard layout for VMH Page 36
  • 37. MAHESHNAIDU Select save button Select back arrow two times Select execute button Double click cumulate balance amount How to choose our layout: Press select layout button (Ctrl+s) Select : VMH How to make default line layout: From the menu select settings – layout - Administration Keep the cursor on /VMH Select define default setting button Select save button Select back arrow three times Give the account no.200100 cash account Execute (F8) Double click on cumulative balance amount Sample document: Steps: 1. Create 3GL masters A) Salaries A/c Personnel cost B) Rent A/c Administration C) Outstanding expenses – Current liabilities & Provision 2. Difference no. range interval for no. range X2 3. Creation of sample document 4. posting of transaction by copying sample document To check account groups for giving account numbers. The transaction code is OBD4 (Check GL masters) 2. Define no. range interval for no. range X2: Path: SPRO – Financial accounting –Financial accounting global settings – Document – Document number ranges- (Trs.code is FBN1) Give the company code : VMH Page 37
  • 38. MAHESHNAIDU Select change intervals button Select interval button No. range : X2 Year : 2008 From number : 500001 To number : 500100 Press enter & save button Ignore the message press enter 3. Creation of sample document templates Path: Accounting – Financial accounting – General ledger - Posting – Reference documents – Sample document (F-01) Document date : 30.09.2008 Posting date : 30.09.2008 Type : SA Company code : VMH Posting key : 40 Accounting : 400100 (salaries a/c) Press enter Ignore the warning message press enter Amount : 500000 Business area : VMHH Text : Salaries provision for the month Posting key : 40 Account : 400300 (Rent account) Enter Account : 75000 Business area : VMHH Text : Rent provision for the month Posting key : 50 Page 38
  • 39. MAHESHNAIDU Account no. : 100500 (outstanding exp) Press enter Amount enters : * Business area : VMHH Text : Provision for the month Select save button or Ctrl+s We get a message document 500001 was stored in company code: VMH 4. Posting of transaction by coping sample document : F-02) From the menu select document post with reference. Give the document no. : 500001 Company code : VMH Fiscal year : 2008 Select display line items check box Press enter Change the document date : 31.10.2008 Posting date : 31.10.2008 Press enter Ignore the warning message press enter Change the amount to 600000 Text : Add October (Salaries for the month of October) Amount : 0 Press enter Line item having zero will not update records Ignore the warning message Amount enters : * (star) For text : Add October From the menu select document simulate Select save button or Ctrl+s Page 39
  • 40. MAHESHNAIDU Hold Document It is a temporary document This is user for adjustment purpose or at the time of posting we do not know either debit or credit. This document can be deleted there is no tracking for this document. A) Loans to Directors Create as hold document a once he gives money back delete the document. B) Payment to a party –purpose of payment we don’t know Cash balance = Account balance +/ Hold documents Hold documents will not update records Steps: 1. Run a program called “RFTMBLU” for conversion of hold documents 2. Creation of hold documents 3. Delete / complete hold documents 1. Run a program called “RFTMBLU” for conversion of hold documents Path: Tools – ABAP Workbench- Development –ABAP Editor (SE38) Program : give the program name: RFTMPBLU Select execute button Select no. termination for read error check box ■ Select execute button Message will come: no conversion necessary all held document are correct 2. Creation of hold documents Use the transaction code (F-02) (FB01L) Document no 1 Document date : Today date Type : SA Company code: VMH Page 40
  • 41. MAHESHNAIDU Posting key : 50 Account no. : 200100 (cash account) Press enter Give the amount : 5000 Business area : VMHH Text : Amount paid to Mr.X From the menu select document hold Tem parry document no. : VMH Select hold document button We get a message document VMH was held Second document 2 Give the document date: Today date Type : SA Company code : VMH Posting key : 40 Account 200100 (Cash account) Press enter Give the amount 20000 Business area : VMHH Text : Hold document testing Posting key : 50 Account no. : 100000 (Equity share capital) Press enter Amount enters : * (Star) Business area : VMHH Text : + From the menu select Document –> Hold Give the temporary document no. 123456 (give any number) Select hold document button Page 41
  • 42. MAHESHNAIDU 3. Delete / Complete hold document (tc is FB01L) Select hold document button Select document list button Keep the cursor on document number 123456 Select delete button select yes button select back arrow (F3) select document list button 4. Hold document and complete document (FB01L) Select hold document button Select document list button Select document no 12345 (double click) Select choose button Give posting key : 40 Account no. : 100000 Equity share Press enter Amount Enter : * (Star) Business Area : VMHH (profit center) Text : + From the menu select document →Simulate and save button Page 42
  • 43. MAHESHNAIDU Park Documents (This is used for approvals Cashier) Steps: 1. Posting of packed document by cashier 2. Informed to Sr. person for release –Be cashier 3. Display packed document and change date and amount 4. After change, inform to Cashier about approval 5. Display changes to packed document 1. Posting of Parked Document Path: Accounting – Financial accounting – General Ledger- Posting-General document parking (F-65) Give the document date : Today date Document type : SA Company code : VMH Posting key : 40 Account : 200100 (Cash account) Press enter Amount : 9999 Business area : VMHH Text : park document testing Posting key : 50 Account : 100000 (Equity share capital) Press enter Amount enters : * (Star) Business area : VMHH Text : + From the menu select – Document – Park document Page 43
  • 44. MAHESHNAIDU 2. To check whether parking updates record or not:- A/C number : 400100 Company code : VMH Fiscal year : 2012 Select execute button Double click on cumulate balance amount 3. Informed to Senior Person for release parked document From the menu select system –>short message Give the title : Please release Doc.No.3 Receipt user id of senior person (sap user) Recipient type : Select SAP logon name Select express mail check box (Screen down right side) Select send button (Shift+F8) From the menu select system –> Create session 4. Display parked document and change date and amount then release Path: Accounting –Financial accounting – General ledger-Document – parked documents- post / delete (FBV0) Select document list button Give the company code : VMH Enter by user ID : Cashier Execute (F8) Double click on document no.3 To change the date Select document header button Change document date and posting date to 5.10.2008 Select back arrow Select fast data enter button Page 44
  • 45. MAHESHNAIDU Change amount 6000 Debit 6000 Credit Select back arrow From the menu select document post 5. System messages send cashier about release From the menu select –System –>Short message. Title document no.3 released Recipient User Id of Cashier Recipient type Select SAP logon name Select express mail check box Select send button (left side upper) From the menu select system –> Create session Change account group to Current liability & Provisions. Change short text to outstanding expenses 4 .Display changes made to parked (released) document” Path: Accounting –Financial accounting – General ledger-Document - Parked Documents-Display changes (FBV5) Company code : VMH Document No : 3 Fiscal year : 2008 Press enter Select all changes button TO VIEW USER ID NAME PATH “””MENU BAR →SYSTEM→USER ID →OWN DATA Page 45
  • 46. MAHESHNAIDU FOREIGN CURRENCY TRANSACTIONS 1. Check exchange rate type Bank buying Exports G type Bank selling Imports / Expenditure B type Average rate MM /SD users’ type Path: SPRO-SAP Net weaver- General Settings – Currencies – Check exchange rate types Select position button Exchange rate type: B (enter B) Enter 2. Define translation rates for currency translation: Giving conversion factors for two currencies Path: SPRO – SAP Net weaver- General settings – Currencies – Define translation Ratios for currency translation The message select yes button. Select new entries button Exchange rate type from to valid (from) Ratio (from) Ratio (to) G (Bank buying) USD INR 01.10.2008 1 1 B (Bank selling) USD INR 01.10.2008 1 1 M (Average rate) USD INR 01.10.2008 1 1 Select save button or Ctrl+s Press enter Create your request Short text: G/L customization for VMH (description) Press enter to save in your request 3. Enter exchange rates: Path: SPRO- SAP Net weaver- General settings- currencies – Enter exchange rates Forex Table We can enter Daily quotations / Week end quotations / Month end quotations. Page 46
  • 47. MAHESHNAIDU For each day end for each type we can enter only one rate. Select new entries button Exchange type Valid from R from currency Director Quotation To G 10.10.2008 1 USD 47.00 INR B 10.10.2008 1 USD 47.50 INR M 10.10.2008 1 USD 47.10 INR Press enter and save button and enter to save in your request. Exchange rates entry at the End User Area: Path: Accounting – Financial accounting – General ledger-Environment – Current settings – Enter translation rates) (S_BSE_68000174) Select position button Exchange rate type : g From currency : usd To currency : inr Valid from : 5.3.2012 Foreign currency postings for end user area: SCENARIO :1 SCENARIO 2 When exchange rate is not entered at When exchange rate is entered at the the time of posting. Time of posting a. IF we don’t enter the rate at the time of posting, it takes rate from Forex table b. If take the latest date rate 01.10.2008 45 10.10.2008 47 Enter date : 15.10.2008 Posting date : 09.10.2008 c. To enter default exchange rate type based on document type. General ledger posting : SA Bank selling rate Purchase INV posting (FI purchases) : KR Bank selling rate MM Purchases : RE Bank selling rate Sales invoice posting (FI Sales) DR Bank buying rate SD sales RV Bank buying rate Page 47
  • 48. MAHESHNAIDU If we do not specify system takes average rate. 1. To enter default exchange rate type B (Bank selling rate) for document type ‘SA’ Use the Tr. Code is OBA7 Select type : SA Select details button Under default values exchange rate type for foreign currency documents. Select B (Bank selling rate) Save 2. Posting of transaction (FB01L) Give the document date : To days date Type : SA Company code : VMH Currency : USD Rate : Blank Posting key : 40 Account : 400100 (salary) Press enter Give the amount : 1000 Business area : VMHH Text : Salary payment Press enter Posting key : 50 Account : 200100 (cash account) Press enter Amount : * Business area : VMHH Text : + From the menu select Document ->Simulate Select save button Page 48
  • 49. MAHESHNAIDU Month end provision Option 1: Accrual / Deferral document : Steps 1. Creation of reversal reason and reversal reason should allow us to reverse on any day. 2. Enter accrual / Deferral documents A) Rent Provision 08.10.2008 B) Salary provision 31.10.2008 3. Reversal of accrual / deferral documents in one step 1.Creation of reversal reason and reversal reason should any day. Path: SPRO- Financial accounting –General ledger accounting-Business transactions –Adjustment posting / Reversal - Define reason for reversal Select new entries button Reason : 11 Text : Real / Deferral Reversal reason for VMH Select neg. posting check box ■ Select alternative position date check box ■ Select save button or Ctrl+s Save in your request CREATION OF ACCURAL / DEFFERAL DOCUMENT (Rent provision) Path: Accounting – Financial Accounting – General ledger –Periodic processing – Closing – Valuate- Enter Accrual / Deferral Document (FBS1) Document date : Today date Type : SA Company code : VMH Reversal reason : Select 11 Reversal date : 1.11.2008 (next month’s) Page 49
  • 50. MAHESHNAIDU Posting key : 40 Amount : 400300 (Rent A/c) Press enter Amount : 50000 Business area : VMHH Text : Rent provision for October Posting key : 50 Account no. : 100500 (outstanding exp) Press enter Amount : *(star) Business area : VMHH Text :+ From the menu select document –>Simulate and save Salaries provision: (Tr. Code is FBS1) Document date : 3110.2008 Posting date : 31.10.2008 Type : SA Company code : VMH Reversal reason : 11 Reversal date : 01.11.2008 Posting key : 40 Account : 400100 (Salaries A/c) Press enter Ignore the warning message press enter Give the amount 100000 Business area VMHH Text : Salaries provision for the month of October Posting key : 50 Account : 100500 (outstanding exp.) Page 50
  • 51. MAHESHNAIDU Press enter Amount : * Business area : VMHH Text :+ From the menu select document –> Simulate and save Reversal accrual / Deferral document ( display ) Path: Accounting – Financial Accounting – General Ledger – Periodic processing – Closing –Valuate – Reverse accrual / Deferral Document ( F.81) Give the company code : VMH Reverse posting date : 01.11.2008 Select text run check box Execute (F8) Select reversal documents button Select back arrow OPTION 2 : Open Item Management (FB01L) This is used vendors customers / Balance Sheet items where clearing is required. We have to select open item management check box While crating the GL accounts Outstanding Expenses Salaries A/c 500000 Wagers A/c 300000 Bank 25000 Rent a/c 25000 We can see the account in 3 ways 1. Open items: Payable – Salaries and wages 2. cleared items : Paid rent and bank 3. All items : Payable + paid 3. Scenarios 1st Scenario 2nd Scenario 3rd Scenario Page 51
  • 52. MAHESHNAIDU Full Clearing Partial clearing Residual items method Provisional and payment – Same amounts A) Rent Provision Document Date & posting date : 13.10.2008 Type : SA Company code : VMH Posting key : 40 Account no. : 400300 (Rent A/c.) Press enter Give the amount : 15000 Business area : VMHH Text : Rent provision Posting key : 50 Account no. : 100500 (outstanding exp) Press enter Amount : * (enter star) Business area : VMHH Text :+ From the menu select Document –> Simulate and save B) How to view open item managed account transactions: Path: Accounting – Financial Accounting – General Ledger - Account – Display / Change line items (new) (Tr. Code is FAGLL03) Give the GL Account : 100500 (outstanding exp) Company code : VMH Select open items radio button Select normal items check box Select execute (F8) Page 52
  • 53. MAHESHNAIDU OUT GONG PAYMENT WITH CLEARING: Path: Accounting – Financial Accounting – General Ledger - Posting – Outgoing payments (F-07) Give the document date : Today’s date Type : SA Company code : VMH Clearing text : outgoing payment Account Under bank data : 200100 (Cash A/c.) Business Area (profit center) : VMHH Amount : 15000 Text : Outgoing payment Account under open item selection: 100500 (outstanding expenses) Amount type : S(S is default) (S: Stands for GL Accounts) Select process open items button Select partial payment tab Double click on payable amount 15000 Document – > Simulate and save How to view open item account transactions Tr.Code is (FAGLL03) Give the GL Account no : 100500 (outstand expenses) Company code : VMH Select cleared items radio button Clearing data : Today’s date Select normal items check box Execute (F8) Select back arrow Select open item radio button Execute (-*- This symbol is open item (document no. below)) Page 53
  • 54. MAHESHNAIDU We test how to view bill wise outstanding: Rent Provision (FB01L) Document date : Today date Type : SA Company code : VMH Reference : 3456 Posting key : 40 Account No. : 400300 (Rent a/c) Press enter Amount : 40000 Business Area : VMHH Text : Rent provision Posting key : 50 Account No. : 100500 (Outstanding exp.) Press enter Amount : * (enter star) Text : + From the menu select Document –Simulate and save Outgoing payment using partial clearing method: ( Tr. Code F-07) Document Date : Today’s Date Type : SA Company code : VMH Reference : 3456 Clearing text : Outgoing payment Account under bank data: 200100 (Cash a/c) Business area : VMHH Page 54
  • 55. MAHESHNAIDU Account : 5000 Text : Outgoing payment Account under open item selections 100500 (outstanding exp) Select process open items button Keep the cursor on the amount field of line item against which we want to adjust. Select partial payment tab Creates payment amount column Double click amount 40000 Double click on payment amount 40000 From the menu select Document – >Simulate Gives a message correct the marked Line items Double click on blue font line items Text enters : + Select save button or Ctrl +S Go and see open item account transactions The Transaction is code is FAGLL03 Give the GL account : 100500 (outstanding Exp.) Company code : VMH Select open items radio button. Select normal items check box Select execute button To view bill wise outstanding Select change layout button (Ctrl+F8) From the hidden fields column Select reference field Select amount in local currency under column contain. Select left arrow or show selected field’s button Select copy button Page 55
  • 56. MAHESHNAIDU Keep the cursor on reference Select subtotal button To make balance payment of 35000 and cleared provision and part payment (F-07) Give the document date : Today date Type : SA Company code : VMH Reference : 3456 Clearing Text : Outgoing payment Amount under bank date : 200100 (Cash A/c) Business Area : VMHH Amount : 35000 Text : Outgoing payment Account : Under open item selection 100500(outstanding exp) Account type :S Select process open item button Double click on provision 40000 Double click on part payment 5000 From the menu select document –> Simulate and save Go and see open item managed account transactions (FAGLL03) Give the GL Account o. : 100500(outstanding exp) Company code : VMH Select cleared items radio button Select normal items check box Select execute button Page 56
  • 57. MAHESHNAIDU Residual items method: Rent provision FB01L Give the document date : Today date Type : SA Company code : VMH Posting key : 40 Account no. : 400300 (Rent account) Press enter Amount : 30000 Business area : VMHH Text : Rent provision Posting key : 50 Account no. : 100500 (outstanding exp) Press enter Amount : * Business area : VMHH Text : + From the menu select Document ->Simulate and save Outgoing Payment Using Residual Items Method: (F-07) Give the document date : SA Company code : VMH Clearing Text : outgoing payment Account under bank date : 200100 (Cash a/c) Business area : VMHH Amount : 2000 Text : outgoing payment Account type : S (default comes) Page 57
  • 58. MAHESHNAIDU Select process open item button Account : Under open item selection 100500 (outstanding exp) Keep the cursor on the amount filed of the line item against which we want adjust. Select residual items tab It creates residual items column Double click on next amount 30000 Double click on residual items amount From the menu select Document –> Simulate It gives the message correct the marked line items. Double click on blue font line item. Text enters :+ Select save button Go and see the open item managed account transactions (FBL3N): Give the GL Account no. : 100500 (outstanding exp.) Company code : VMH Select open items radio button Select normal items check box Select execute button REVERSELS 1. Individual Document Reversal 2. Reversal of Reversed document 3. Mass Reversal 4. Clearance Items Reversal Page 58
  • 59. MAHESHNAIDU 5. Account Deferral document reversal 1. Individual Document Reversal Path: Accounting – Financial Accounting – General ledger – Document – Reverse – Individual Reversal (FB08) Give the document no. : 1 Company code : VMH Fiscal year : 2008 Select 01 reversal reason Posting date : Blank Select display before reversal button Select back arrow Select save button or Ctrl+s From the menu select Document –>Display Select Go to Display document Head button (F5) Double click on document no.1 Select display document header button 1. Posted Documents 1 2 3 4 5 6 Reversals for 1 7 Reversals for 2 2. Document type and no./ranges : OBA7 Select type : SA Select details button Number range : 01 Reversal Doc.type : AB 3. Document display : FB03 Company code : VMH Doc. Type : SA original documents AB Reversed documents Page 59
  • 60. MAHESHNAIDU 2. Reversal of Reversed Document To reverse Doc No.2 By mistake we have reversed Doc.No.1 and it has generated Doc.No.18 Use transaction code FB01L From the menu select post with reference Give the document no. : 18 Company code : VMH Fiscal year : 2008 Select generate reverse posting check box ■ Select display line items check box ■ Press enter Enter once again Change the text to reversal for Doc No.18 Press enter Text : + Press enter Select save button Press enter From the menu select Document ->Display Select display document header button 3. Mass Reversal A)To reverse more than one document at time we use mass reversal. B) The documents to be reversed can be continuous numbers or random numbers. Path: Accounting – Financial accounting – General ledger – Document – Reverse – Mass reversal (F.80) Give the company code : VMH To reverse random numbers Select multiple selection buttons beside document no. (-->) Under single values Give document no .2 4 Select copy button Reason for reversal 01 Page 60
  • 61. MAHESHNAIDU Select test run check box ■ Select execute button Select reverse documents button 4. Cleared Items Reversal 1. Go and see open item managed account transactions (FAGLL03) Give the GL Account Number 100500 (outstanding exp) Company code : VMH Select clear items radio button Select execute button 2. Reset cleared items Path: Accounting – Financial accounting – General ledger-Document –Reset clear items (Trs.code is FBRA) Clearing document : 10 Company code : VMH Fiscal year : 2008 Press enter Select save button or Ctrl +S Select resetting and reverse button Reversal reason : 01 Press enter We get a message clearing 10 reset Press enter Go and see open item managed account transactions Tr code is FBL3N Give the GL Account no.100500 outstanding expenses Company code : VMH Select open item radio button ● Select execute button Page 61
  • 62. MAHESHNAIDU INTEREST CALCULATIONS Balance Interest calculation Item interest calculation S Type P Type GL Account Vendor / Customers Define interest calculation type: Path: SPRO- Financial accounting – General ledger accounting- Business transactions – Bank account interest calculation – Interest calculation Global settings – Define interest calculation types Select new entries Interest indication : G1 Name : 10% Monthly Interest calculation type : Select S (Balance interest calculation (s) Press enter to save in your request Prepare account balance interest calculation: Path: SPRO- Financial accounting – General ledger accounting- Business transactions – Bank account interest calculation – Interest calculation Global settings- prepare account balance interest calculation (Tr. Code OBAA) Select new entries button Interest calculation indicator : G1 Interest calculation frequency : Select 01 (monthly) Calendar type : Select G (28,,,,,,,31/365) Output control Select balance plus interest check box Select save button Press enter to save in your request Calendar Type In case of rupee loans we use G Calendar In case of foreign currency loans we use F calendar. Page 62
  • 63. MAHESHNAIDU Define reference interest rates: Path: SPRO – Financial accounting – General ledger accounting – Business transaction –Bank account interest calculation – Interest calculation –Define reference interest rates (Tr code is OBAC) Select new entries button Ref int.rate : G2 Long text : Credit balance 10% interest Description also credit balance 10% interest Date from : 01.04.2008 Currency : INR Select save button Press enter to save in your request Select next entry button Ref.int.rate : G3 Long text : Debit balance 8% interest Description : Dr. Bal 8% int Date from : 01.04.2008 Currency : INR Select save button Press enter to save in your request Define Time – Dependent Terms Path: SPRO – Financial accounting – General ledger accounting – Business transaction – Bank account interest calculation – Interest calculation- Define time – Dependent Terms (tc is OB81) Select new entries button Interest calculation indicator : G1 Currency key : INR Page 63
  • 64. MAHESHNAIDU Effective from : 01.04.2008 Sequential number :1 Terms : Select credit interest balance Interest Calculation Ref.interst rate : G2 Select save button Press enter to save in your request Select next entry button (F8) Interest calculation indication : G1 Currency key : INR Effective from : 01.04.2008 Sequential number :2 Term : Select debit interest balance interest Calculation Reference rate : G3 Select save button Enter Interest Values Same path as above (Tr code is OB83) Select new entries button Reference interest rate : G2 Valid from : 01.04.2008 Interest rate : 10 (one month) Reference interest rate : G3 Valid from : 01.04.2008 Interest rate :8 Select save button Press enter to save in your request Page 64
  • 65. MAHESHNAIDU Assignment accounts for automatic postings: Path: SPRO- Financial accounting – General Accounting – Business Transactions – bank account interest calculation- Interest Posting – prepare GL Account balance interest calculation (Tr.Code OBV2) Select symbols button Select account button Chart of accounts : VMH Press enter Account symbol : 0002 Interest rate Currency : inr GL account : 400400 Account symbol : 2000 GL Account (paid) Currency : inr G/L account : ++++++++++ (10 Times plus) (10 times + (plus) mean any account number) Select save button or Ctrl +S Press enter to save in your request End user area Open Posting period (OB52) To open posting periods for April 2008 Select position button Give the posting period variant : VMH Press enter For Variant : VMH From the period 1 is :1 Select save button or Ctrl+s Press enter to save in your request Page 65
  • 66. MAHESHNAIDU SBI rupee term loan receipt posting FB01L 10.04.2008 SBI cheque date 100000 12.04.2008 cheque deposit in bank Document date :12.01.2008 Posting date : 12.04.2008 Interest calculation in SAP from 12.04.2008 Whereas bank calculates from 10.04.2008 We are giving value date 10.04.2008 Now SAP also calculates interest from 10.04.2008 Document date & posting date : 10.04.2008 Type : SA Company code : VMH Posting key : 40 Account : 200100 (Cash a/c) Press enter Ignore the warning message press enter Amount : 100000 Business area : VMHH Value date : 10.04.2008 Text : SBI Term loan receipt Posting key : 50 Account key : 100300 SBI Rupee term loan Press enter Amount :* Business area : VMHH Value date : 10.04.2008 Text :+ From the new select document simulate and save. Term loan repayment (FB01L) Due date : 10.09.2008 Page 66
  • 67. MAHESHNAIDU Cheque date : 10.09.2008 To bank credit in SBI books only on 12.09.2008 interest credit will be in our books 10.09.2008 SBI gives credit from 12.09.2008 Cheque date : 07.09.2008 Value date : 10.09.2008 F-02 Give the document date & posting date 07.09.2008 Type : SA Company code : VMH Currency : INR Posting key : 40 Account no. : 100300 SBI rupee term loan Press enter Ignore the warning message press enter Amount : 10000 Business area : VMHH Value date : 10.09.2008 Text : SBI Term Loan Repayment Posting key : 50 Account : 200100 (Cash account) Press enter Amount enters : * Business area : VMHH Value date : 10.09.2008 Text :+ From the menu select document –>Simulate and save Page 67
  • 68. MAHESHNAIDU Balance Interest calculations: Path: Accounting – Financial accounting – General ledger- periodic processing- Interest calculation-Balance interest calculation (F.52) Company code : VMH Give the GL account : 100300 ( SBI Rupee Term Loan) Calculation period : 01.04.2008 to 31.03.2009 Select execute button Select back arrow To view line item wise interest Select additional balance line check box ■ Select execute button Select bank arrow How to give effect for floating rate of Interest Interest rate change from 10% to 12% from 01.06.2008 On 100000 from 10/04/2008 to 31/05/2008 @10% On 100000 from 01.06.2008 to 09.09.2008 @12% On 90000 from 10/09.2008 to 31/03/2009 @12% Open one more session with SPRO Path: SPRO- Financial accounting – General ledger accounting – Business transactions- Bank account interest calculation – Interest calculation- Enter Interest Values (OB83) Select new entries button Reference interest rate : G2 Valid from : 01.06.2008 Interest rate : 12 Select save button Press enter to save in your request come to the first session Select save button and press enter to save in your request Come to the first section Select back arrow Interest postings to accounts: Page 68
  • 69. MAHESHNAIDU Change the calculation period : 01.04.2008 to 30.04.2008 Select post interest settlements check box Select update master records check box Session name : VMH Posting to business area : VMHH Posting date of session : 30.04.2008 Posting segment text : Interest for April 2008 Select execute button To view the batch input session From the menu select system – >Services –> Batch input Session Select session name : VMH Select process button Select display errors only radio button Select process button We get a message processing of batch input session completed Select exit batch input button To view the document posted use the (Tr. Code FB03) 1. Simple interest 2. Compound interest Path: Accounting – Financial Accounting – General ledger – Environment – User parameter- Editing options (Tr. Code is FB00) Select open items tab Select selected items initially inactive check box Select save button Creation of 3 GL Masters A) SBI FC Term loan Secured loans B) Exchange again other income C) Exchange loss Administration To check account groups for giving account no.OBD4 Select position button Page 69
  • 70. MAHESHNAIDU Give the chat of accounts : VMH Press enter Note the other income range 300100 to 300199 DEFINE ACCOUNT PRINCIPLES Path: SPRO- Financial accounting (new)-Financial accounting global setting (new)-Ledgers-Parallel accounting-Define accounting principles Select new entries button Accounting principle :B Name / Description of accounting principle. INDIAN ACCOUNTING STANDARDS Press enter to save in your request Assignment accounting principle to ledger groups Same path as above Select new entries button Accounting principle : B1 Target ledger group : 0L Select save button Press enter to save in your request Define valuation methods Path: SPRO- Financial accounting (new)- General ledger accounting (new)- Periodic processing – Valuate- Define valuation methods Select new entries button Valuation method : VMH1 Description : FC valuation bank selling method for VMH Select always evaluate radio button Document type : SA Exchange rate type for debit balance : B (bank selling rate) Exchange rate type for credit balance :B Select determine exchange rate of ratio button Page 70
  • 71. MAHESHNAIDU Select save button Press enter to save in your request Define Valuation Areas Same path Select new entries button Valuation area : BA Valuation method : VMH1 Currency type : Select company code currency Select save button Press enter to save in your request Assign valuation areas and accounting principles Same path Select new entries button Valuation area : BA Accounting principle : B1 Select save button Press enter to save in your request Prepare automatic postings for foreign currency valuation: Path: Up to valuate the path is same-Foreign currency valuation-Prepare automatic posting for foreign currency valuation (Tr code is OBA1) Double click on exchange rate difference using exchange rate key Give you chart of accounts : VMH Select change valuation area or right arrow button (F7) Give the valuation area : BA Press enter Exchange rate difference key : USD expenses account : 400301 Exchange rate gains account : 300100 Select save button or Ctrl+s Page 71
  • 72. MAHESHNAIDU Press enter to save in your request Delete ledgers (other than OL) for Ledger Group – OL April –March OL Leading ledger (India) Jan- Dec G1 Non leading ledger 1(US) July – June GL Non leading ledger 2(Australia) At the time of posting – FI we don’t give ledger group it updates all the ledgers automatically Indian accounting standards / US Accounting Australian accounting standards standards (US GAAP) FC revaluation Add to asset Creation of ledger groups OL G1 Assign ledgers OL and GI G1 Delete ledgers assigned to ledger group OL other than OL Path: SPRO-Financial accounting (new)- Financial accounting Global settings (new) – Ledger- Ledger-Define ledger group- Select ledger group: 0L Double click ledger assignment folder Select ledgers other than OL From the menu select delete Ignore the message press enter and save Press enter to save in your request Assign exchange rate difference key in GL Master (FS00) Give the GL 100301 SBI FC Term loan Company code : VMH From the menu select GL Account change Select control data tab Exchange rate difference key: Select USD Page 72
  • 73. MAHESHNAIDU Select save button or Ctrl+s Foreign currency term loan receipt (FB01L) Give the document date : Today’s date Type : SA Company code : VMH Currency : USD Rate : 47 Posting key : 40 Account : 200100 ( Cash account) Enter Ignore the warning message press enter Amount : 100000 Business area : VMHH Text : SBI FC Term Loan Receipt Enter Posting key : 50 Account : 100301 SBI FC Term loan Enter Amount enters :* Business area : VMHH Text :+ From the menu select Document Simulate and Save Enter year end exchange rate in Forex table – OB08 Select new entries button Exchange rate Valid from From Direct quotation To G 31.03.2009 USD 49.50 INR B 31.03.2009 USD 50.00 INR Select save button Page 73
  • 74. MAHESHNAIDU If you have message press enter Select position button Exch. Rate type : g From currency : usd To currency : inr Valid from : 31.3.2013 Change direct quotation to 54 Select position Exch. Rate type : B From currency : usd To currency : inr Valid from : 31.32013 Press enter Change direct cal to 55rs Select save button Foreign Currency Revolution Path: Accounting – Financial accounting-General ledger-Periodic processing- closing-valuate-foreign currency valuation (new) (Tr.code is FAGL_FC_VAL) Give the company code : VMH Valuation key date : 31.03.2009 Valuation area : BA Select GL balance tab Select valuate GL Account balance check box GL account 100301 SBI FC term loan Select postings button Give the batch input session name :VMH Select execute button Select 1postings button Select back arrow two times Month end revaluation Diff 23.10.2008 100000 47 31.10.2008 47.50 0.50 5000 30.11.2008 49 2.00 200000 Page 74