Trello - University of St Andrews web team

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How the University of St Andrews web team came to start using Trello from Fog Creek Software.

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  • Presentation to the Scottish Web Folk meeting, Thursday 31 May 2012 at the University of Edinburgh.
  • By the end of this year we should be a team of six; we currently have only four as our Web Developer has recently moved to join the Java software development team. In the autumn we should be employing an apprentice as part of the government’s apprentice scheme.
  • By the end of this year we should be a team of six; we currently have only four as our Web Developer has recently moved to join the Java software development team. In the autumn we should be employing an apprentice as part of the government’s apprentice scheme.
  • By the end of this year we should be a team of six; we currently have only four as our Web Developer has recently moved to join the Java software development team. In the autumn we should be employing an apprentice as part of the government’s apprentice scheme.
  • By the end of this year we should be a team of six; we currently have only four as our Web Developer has recently moved to join the Java software development team. In the autumn we should be employing an apprentice as part of the government’s apprentice scheme.
  • By the end of this year we should be a team of six; we currently have only four as our Web Developer has recently moved to join the Java software development team. In the autumn we should be employing an apprentice as part of the government’s apprentice scheme.
  • By the end of this year we should be a team of six; we currently have only four as our Web Developer has recently moved to join the Java software development team. In the autumn we should be employing an apprentice as part of the government’s apprentice scheme.
  • By the end of this year we should be a team of six; we currently have only four as our Web Developer has recently moved to join the Java software development team. In the autumn we should be employing an apprentice as part of the government’s apprentice scheme.
  • Pivotal Tracker is a GREAT tool. As far as free, hosted solutions go it was by far the best that I found. If you are new to Agile and want a tool that will show you how story points work, and how to automatically schedule stories based on your team’s weekly velocity it is first class. But for our requirements it was too limited.The workflow is pretty fixed: when you add a new card it is always added to the Icebox column. You then have to move it into position in the backlog. The board also runs from right-to-left; our board ran from left-to-right so we always had to do mental gymnastics when moving from the whiteboard to Pivotal Tracker. Customisation is also limited. It is very wordy.Pivotal Tracker assumes that you are working on one project, so it’s not easy to move cards between boards. We also couldn’t just create a board for all our random, miscellaneous tasks: bug fixes, smaller requests, admin issues, etc.
  • The board runs from right-to-left; our board ran from left-to-right so we always had to do mental gymnastics when moving from the whiteboard to Pivotal Tracker.
  • By the end of this year we should be a team of six; we currently have only four as our Web Developer has recently moved to join the Java software development team. In the autumn we should be employing an apprentice as part of the government’s apprentice scheme.
  • By the end of this year we should be a team of six; we currently have only four as our Web Developer has recently moved to join the Java software development team. In the autumn we should be employing an apprentice as part of the government’s apprentice scheme.
  • Assign members from here.
  • Upload images, documents, etc. There is a 10mb file upload limit per attachment. It's not possible to upload attachments via the mobile site. There is no limit on the number of attachments you can have on a card or board. Neither is there an account data storage limit.
  • Keep up to date with cards you are interested in, not just your own cards.
  • Trello - University of St Andrews web team

    1. 1. at St AndrewsGareth J M SaundersWeb Architectgareth.saunders@st-andrews.ac.uk
    2. 2. Gareth J M SaundersWeb ArchitectUniversity of St Andrews blog.garethjmsaunders.co.uk stawebteam.wordpress.com twitter.com/garethjms twitter.com/stawebteam facebook.com/garethjmsaunders linkedin.com/in/garethjmsaunders
    3. 3. Outline1. Journey2. Trello—quick tour3. Demo—how we use it now
    4. 4. 2012Web Manager Web Architect Web Developer (Coming soon) Apprentice Web Editor Web Editor (Coming soon)
    5. 5. 2006-2008Web Manager Assistant Information Architect/ Web Manager
    6. 6. 2006-2008Web Manager Assistant Information Architect/ Web Manager
    7. 7. 2008Web Manager Assistant Information Web Software Architect/ Web Manager Developer
    8. 8. Growing backlog of projects
    9. 9. Adopted Agile in 2008
    10. 10. 2008Web Manager Assistant Information Web Software Architect/ Web Manager Developer
    11. 11. 2009Web Manager Assistant Information Web Software Architect/ Web Manager Developer Web Editor
    12. 12. Scrum task board
    13. 13. Tickets
    14. 14. Progress
    15. 15. Completed tickets
    16. 16. 2010Web Manager Assistant Information Web Software Architect/ Web Manager Developer Web Editor School Migration Project Officer
    17. 17. Limitations Post-it® notes are awfy wee. You need to be in the room to use it
    18. 18. Online tools
    19. 19. CriteriaFree—no budgetHostedSimpleCustomisableMultiple projects
    20. 20. Trial
    21. 21. Fixed workflow
    22. 22. 2011Web Manager Assistant Information Web Developer Architect/ Web Manager Web Editor School Migration Project Officer
    23. 23. 2011—restructureWeb and Portal Web Architect Web Developer Team Leader Web Editor Web Editor
    24. 24. Disaster!17 September 2011
    25. 25. Trello
    26. 26. Joel Spolsky / Fog Creek
    27. 27. What we liked about Trello / 1FreeNo fixed workflowVery customisableVery easy to move cardsbetween boards
    28. 28. What we liked about Trello / 2Work remotelyBigger than a Post-it® noteUnlimited boards, users, uploads*Private or public boardsProduct is improving * 10 MB file limit on each file uploaded
    29. 29. Trello development on Trello
    30. 30. Trial until Steve returned… …we’re still using it
    31. 31. New board
    32. 32. Lists
    33. 33. Cards
    34. 34. Open cardClick the card to open it…
    35. 35. Open cardTitle is editable. The (2)indicates Scrum/Agile storypoints value assigned tothat card.
    36. 36. Open cardDescription is editable(activity comments are not)
    37. 37. Assign existing labels fromhere. Or use the shortcutkeys 1-6.
    38. 38. Labels (1-6)
    39. 39. Colour blind?
    40. 40. Label colours
    41. 41. Open cardAssign members to thiscard, or cilck A to bring upthe dialog, or pressspacebar to assign to self
    42. 42. 10 MB per attachmentor board Open cardNo limit on number per cardNo account data storagelimit
    43. 43. Open cardKeep up to date with cardsyou are interested in, notjust your own
    44. 44. Open cardVote on feature ideas orwhich card should betackled next
    45. 45. Open cardYou can create multiplechecklists per card.Elements are moveablewithin lists, but notbetween lists
    46. 46. Open cardAssign a due date. No waycurrently to view all duedates within a board
    47. 47. Open cardView all activity (edits,comments, uploads, etc.).Activity entries are noteditable; uploads can bedeleted
    48. 48. Move cards within lists andboards, or between boards
    49. 49. Filter (1)
    50. 50. Filter (2)
    51. 51. Search
    52. 52. Shortcuts
    53. 53. Copy board
    54. 54. Chrome extensionsTrello Scrum Trello Boards
    55. 55. Story pointsPoints Duration0 5 minutes1 15 minutes2 30 minutes3 1 hour5 3 hours8 1 day13 3 days20 5 days
    56. 56. Demo
    57. 57. DemoWeb team admin
    58. 58. DemoProject board
    59. 59. Thank you Follow our adventures at: twitter.com/stawebteam stawebteam.wordpress.com gareth.saunders@st-andrews.ac.uk

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