Presentation about whether Microsoft SharePoint is suitable for use as a CMS by Frank MacDonald from Heriot-Watt University at the April meeting of the Scottish Web Folk in Glasgow. (Uploaded with permission.)
SharePoint – Intranet CMS?
Scottish Web Folk
University of Strathclyde 17th April 2009
Web Development Manager Heriot-Watt University
Started February 2009
‘Web Refresh Project’
SharePoint project collaboration & Intranet
SharePoint since January 2007
CMS unsuitable for Extranet / Intranet
SharePoint - Introduction
Microsoft Office SharePoint Server (MOSS)
A password-protected web accessible database of
files and web pages that is accessed using a
familiar Microsoft Office interface that allows
advanced collaboration and document
WSS 3.0/MOSS 2007 Standard/Enterprise
SharePoint @ HW
Install in a day, configure in a lifetime…
Centrally provided SharePoint platform to
encourage schools, lower duplication & costs.
Pilot project for managing SunGard Banner
Structure to allow staff Intranet by stealth.
Live site http://sharepoint.hw.ac.uk
Why discuss SharePoint?
Is SharePoint a web CMS?
Do you have .NET skill resources to adapt look
Complex to configure, Ferrari
Accessibility issues, AKS
SharePoint is not a Web Teams responsibility
Yes and no.
Blurring of what is a web service and traditional IT
Do you get involved in Intranet sites and custom
applications? If yes then SharePoint is relevant.
Key SharePoint advantages
Ease of use for developers & site owners.
Simple, familiar, and consistent user experience.
Microsoft Office integration.
Document management bias.
Audience and authentication based on Active
Directory single sign on & groups.
Team and project management content targeted at
multiple audiences and content in same location.
Announcements, alerts, custom lists, workflow,
forms, calendars, workspaces to name but a few.
ECM / SharePoint CMS
SharePoint's role in ECM, is it ECM?
No, ‘ECM lite’, it requires other products to function.
“Though it covers a broad spectrum of capabilities, MOSS
2007 is not yet a full enterprise content management (ECM)
system. Organizations requiring advanced content
management capabilities and process-centric applications
will need to augment their capabilities with partner offerings,
or deploy MOSS 2007 alongside an ECM system rather than
as a replacement for it.” Gartner
Strong focus on SharePoint integration in CMS market.
What business has the resource and discipline to introduce
SharePoint introduces concepts of ECM to the workplace.
SharePoint is relevant to Web Teams that manage an Intranet
or want to investigate project collaboration / document
It is ideal software for managing an Intranet, easy to use simply
or quick to develop advanced features.
Low cost approach for academic sector.
Any CMS selection should strongly consider integration with
Watch out how SharePoint is resourced, admin to training.
Do not underestimate the support required.
Don’t run before you can walk, remove features until strategy in
Maintaining high standards in the Intranet, if it is easy to use it may
be easy to abuse!
Do you think you will be involved with SharePoint?
Do you have a central SharePoint Strategy at your
What is your ECM strategy?
How do we deal with integration and functionality
cross over of VLE, SharePoint, CMS and ECM!?