Mind Mapping  for effective  content management <ul><li>Stephen Evans </li></ul><ul><li>[email_address] </li></ul><ul><li>...
Hello! Welcome
Dr Stephen Evans Information Architect / University Web Manager [email_address] Who  we are Gareth J M Saunders Assistant ...
What you  might need  … Paper and pens Laptop (optional)
Welcome 1. Introduction to Mind Mapping Paper exercise #1 2.  Mind Mapping and the Web Paper exercise #2 Discussion 3.  Ca...
Do you know  what   a Mind Map is? Show of hands … 1 of 4
Have you  used Mind Maps before? Show of hands … 2 of 4
Have you  used Mind Maps for  a Web project before? Show of hands … 3 of 4
Have you  used Mind Mapping software? Show of hands … 4 of 4
Learning objectives 1 of 4 Learn … What  Mind Maps  are and use them for  anything !
Learning objectives 2 of 4 Learn how to use Mind Maps to … Audit an existing Website .
Learning objectives 3 of 4 Learn how to use Mind Maps to … Create or optimize a site’s  information architecture .
Learning objectives 4 of 4 Learn how to use Mind Maps to … Manage a  Web  project .
Welcome 1. Introduction to Mind Mapping Paper exercise #1 2.  Mind Mapping and the Web Paper exercise #2 Discussion 3.  Ca...
Background 1 of 3 Porphyry of Tyre 223 – 309 A.D. Platonic philosopher
Background 2 of 3 Semantic network 1960s Diagrams representing semantic relations between concepts. Work by Allan Collins ...
Background 3 of 3 Tony Buzan 1942 - present Educational consultant and author
Elements of a Mind Map Central idea
Elements of a Mind Map Branches Central lines thicker
Elements of a Mind Map Branches Branch length
Elements of a Mind Map Branches
Elements of a Mind Map Sub-branches
Elements of a Mind Map Sub-branches
Elements of a Mind Map Sub-branches
Elements of a Mind Map Colour
Elements of a Mind Map Images
Elements of a Mind Map Relationships
Elements of a Mind Map Relationships
Elements of a Mind Map Boundaries
Non-linear v  Linear 1 of 3 Christmas List Eddie – Music CD Mum – Flowers Jenni – Game Dorothy – Clothes/Voucher Paul – Bo...
Non-linear  v Linear 2 of 3 Christmas List Eddie – Music CD Mum – Flowers Jenni – Game Dorothy – Clothes/Voucher Paul – Bo...
Non-linear  v Linear 3 of 3 Christmas List Eddie – Music CD Mum – Flowers Jenni – Game Dorothy – Clothes/Voucher Paul – Bo...
Examples 1 of 5 ww.imindmap.com
Examples 2 of 5 education-world.com
Examples 3 of 5 www.mindtools.com
Examples 4 of 5 resourcebank.sitc.co.uk
Examples 5 of 5 Steve and Gareth
Exercise  #1 Create a Mind Map of  what you needed to do  in order to get to IWMW 2008. 10 minutes
Refresher:  Mind Map framework
Look what  we made  …
Welcome 1. Introduction to Mind Mapping Paper exercise #1 2.  Mind Mapping and the Web Paper exercise #2 Discussion 3.  Ca...
Making the  connection
Structuring information MM is about structuring info and showing relationships – so are websites Why Mind Map a website? C...
Why  Mind Map a website? 2 of 2 Site Structure Audit existing Reorganise Create new Page Structure Audit existing Reorgani...
Small site  example
Central idea
Branches
Sub-branches
Meta data and icons
Putting it all  together
Large site  example
Full  Mind Map
Collapsed  branches
Why use  Mind Mapping software?
Why use  Mind Mapping software? Easy  to use Efficient  for HUGE sites Copy  between maps Print outs  (A3, PDF) Export  to...
Mindjet  MindManager 2002 SE Commercial
Mindjet  MindManager Pro 7 Commercial
freemind. soureforge.net Open Source  Java
mindomo.com Online
Exercise  #2 Mind Map the  page elements  of our University homepage www.st-andrews.ac.uk
Plenary  discussion blah, blah, blah blah, blah, blah
Welcome 1. Introduction to Mind Mapping Paper exercise #1 2.  Mind Mapping and the Web Paper exercise #2 Discussion 3.  Ca...
Every website  different
Some  worse  than others
A bit  like  … Unilever Nestl é Bob Smith Heinz
Blackwell Scientific Avon Books Mercat Press New Clarion Press A bit  like  …
Our  aim
The solution:  step 1 New Information Architecture
Information Architecture  report
External users About the University Visiting St Andrews News and Events Research Prospective Students Alumni Parents Infor...
Current students e.g. Money Matters Safety and Wellbeing Involve Yourself Career Mattters Academic Matters Information Arc...
Current staff e.g. Money Matters Safety and Wellbeing Professional and Personal Development Research Academic Matters Info...
The solution:  step 2 Mind Map individual websites
Mind Map  individual websites
The solution:  step 3 Map existing websites to new IA
Mind Map  new Information Architecture
Mind Map  new Information Architecture
Mind Map  new Information Architecture
Map  existing site  to new IA
The solution:  step 4 Set-up our  Content Management System
Set-up  T4 SiteManager
Create structure  in SiteManager
The solution:  step 5 Migrate content
Take one  Mind Map
Automatically  number the branches
Export  to text
Import  into Excel
<ul><li>Columns </li></ul><ul><li>Mind Map reference </li></ul><ul><li>URL </li></ul><ul><li>Type of content </li></ul><ul...
A  highly trained  team of  elves  copy and paste
The  migrated  website
Project management  and tracking 1 of 5
Project management  and tracking 2 of 5
Project management  and tracking 3 of 5
Project management  and tracking 4 of 5
Project management  and tracking 5 of 5
Project management  with JCVGantt Pro
Project management  with JCVGantt Pro
Summary  …
Two  web managers
One  month
Mind Map  28  websites
Planning  new IA took …
…  approx.  10 minutes  per website
Time to  create  migration schedules …
…  took between  minutes  and  days
Setup IA in  SiteManager  …
…  took  minutes
15  postgraduate students …
…  dilligently  moved  …
…  3,000  pages …
…  in  8  weeks
If it   hadn’t been for  Mind Maps …
…  we would  STILL  be  migrating content!
<ul><li>Photos </li></ul><ul><li>www.sxc.hu </li></ul><ul><li>www.stockxpert.com </li></ul>Credits Mind Maps www.education...
Mind Mapping  for effective  content management <ul><li>Stephen Evans </li></ul><ul><li>[email_address] </li></ul><ul><li>...
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A8: Mind Mapping for Effective Content Management

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Workshop at IWMW2008 on Mind Mapping for Effective Content Management by Dr Stephen Evans and The Revd Gareth J M Saunders from the University of St Andrews.

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  • Great job, thanks for sharing
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  • Very ncie to see case studies of techniquie of mind mapping actually applied. Also good to see it utllized as an integral part of a larger project than a mere sidebar curiosity.
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  • Really it is interesting to persons to make effective presentation.
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  • thanks for making it more relevant , it should come deon from colleges to highschools to be predominent way for all of us in times to come.
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  • Hi Guys,

    Love your slide show! Particularly the figures about what you could achieve in such a short time. I have been mind mapping for IA and UX work for some time and my staff and I absolutely love it!

    I have also used it to write usability reports as it is easy to structure the points and make sure there is no repetition and then export to word.

    I did a preso on it here: http://www.slideshare.net/jamesbreeze/mindmapping-the-ux-122518
    When I do an IA in mind=manager I use the organisation tree structure to format the IA. I find that clients are more accepting of this in this format. You will see it in my latest slide shows on slideshare.

    Congrats on getting the show of the day!
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  • A8: Mind Mapping for Effective Content Management

    1. 1. Mind Mapping for effective content management <ul><li>Stephen Evans </li></ul><ul><li>[email_address] </li></ul><ul><li>Gareth Saunders </li></ul><ul><li>[email_address] </li></ul>University of St Andrews www.st-andrews.ac.uk
    2. 2. Hello! Welcome
    3. 3. Dr Stephen Evans Information Architect / University Web Manager [email_address] Who we are Gareth J M Saunders Assistant Information Architect / Web Manager [email_address]
    4. 4. What you might need … Paper and pens Laptop (optional)
    5. 5. Welcome 1. Introduction to Mind Mapping Paper exercise #1 2. Mind Mapping and the Web Paper exercise #2 Discussion 3. Case Study 90 minutes
    6. 6. Do you know what a Mind Map is? Show of hands … 1 of 4
    7. 7. Have you used Mind Maps before? Show of hands … 2 of 4
    8. 8. Have you used Mind Maps for a Web project before? Show of hands … 3 of 4
    9. 9. Have you used Mind Mapping software? Show of hands … 4 of 4
    10. 10. Learning objectives 1 of 4 Learn … What Mind Maps are and use them for anything !
    11. 11. Learning objectives 2 of 4 Learn how to use Mind Maps to … Audit an existing Website .
    12. 12. Learning objectives 3 of 4 Learn how to use Mind Maps to … Create or optimize a site’s information architecture .
    13. 13. Learning objectives 4 of 4 Learn how to use Mind Maps to … Manage a Web project .
    14. 14. Welcome 1. Introduction to Mind Mapping Paper exercise #1 2. Mind Mapping and the Web Paper exercise #2 Discussion 3. Case Study 85 minutes to go …
    15. 15. Background 1 of 3 Porphyry of Tyre 223 – 309 A.D. Platonic philosopher
    16. 16. Background 2 of 3 Semantic network 1960s Diagrams representing semantic relations between concepts. Work by Allan Collins and M.R. Quillian. Mammal Vertebra Animal Whale Water Fish has is an is an lives in lives in is a Cat is a
    17. 17. Background 3 of 3 Tony Buzan 1942 - present Educational consultant and author
    18. 18. Elements of a Mind Map Central idea
    19. 19. Elements of a Mind Map Branches Central lines thicker
    20. 20. Elements of a Mind Map Branches Branch length
    21. 21. Elements of a Mind Map Branches
    22. 22. Elements of a Mind Map Sub-branches
    23. 23. Elements of a Mind Map Sub-branches
    24. 24. Elements of a Mind Map Sub-branches
    25. 25. Elements of a Mind Map Colour
    26. 26. Elements of a Mind Map Images
    27. 27. Elements of a Mind Map Relationships
    28. 28. Elements of a Mind Map Relationships
    29. 29. Elements of a Mind Map Boundaries
    30. 30. Non-linear v Linear 1 of 3 Christmas List Eddie – Music CD Mum – Flowers Jenni – Game Dorothy – Clothes/Voucher Paul – Book Peter – Book
    31. 31. Non-linear v Linear 2 of 3 Christmas List Eddie – Music CD Mum – Flowers Jenni – Game Dorothy – Clothes/Voucher Paul – Book Peter – Book .
    32. 32. Non-linear v Linear 3 of 3 Christmas List Eddie – Music CD Mum – Flowers Jenni – Game Dorothy – Clothes/Voucher Paul – Book Peter – Book .
    33. 33. Examples 1 of 5 ww.imindmap.com
    34. 34. Examples 2 of 5 education-world.com
    35. 35. Examples 3 of 5 www.mindtools.com
    36. 36. Examples 4 of 5 resourcebank.sitc.co.uk
    37. 37. Examples 5 of 5 Steve and Gareth
    38. 38. Exercise #1 Create a Mind Map of what you needed to do in order to get to IWMW 2008. 10 minutes
    39. 39. Refresher: Mind Map framework
    40. 40. Look what we made …
    41. 41. Welcome 1. Introduction to Mind Mapping Paper exercise #1 2. Mind Mapping and the Web Paper exercise #2 Discussion 3. Case Study 60 minutes to go …
    42. 42. Making the connection
    43. 43. Structuring information MM is about structuring info and showing relationships – so are websites Why Mind Map a website? Cf .Exercise 1: Construct new websites from scratch Audit what’s there - presenting what already exists in a different format Audit individual pages and entire site Understand structure and relationships Improve the IA Why Mind Map a website? 1 of 2 Site Structure Audit existing Reorganise Create new
    44. 44. Why Mind Map a website? 2 of 2 Site Structure Audit existing Reorganise Create new Page Structure Audit existing Reorganise Create new
    45. 45. Small site example
    46. 46. Central idea
    47. 47. Branches
    48. 48. Sub-branches
    49. 49. Meta data and icons
    50. 50. Putting it all together
    51. 51. Large site example
    52. 52. Full Mind Map
    53. 53. Collapsed branches
    54. 54. Why use Mind Mapping software?
    55. 55. Why use Mind Mapping software? Easy to use Efficient for HUGE sites Copy between maps Print outs (A3, PDF) Export to other formats Add notes and links Share the task
    56. 56. Mindjet MindManager 2002 SE Commercial
    57. 57. Mindjet MindManager Pro 7 Commercial
    58. 58. freemind. soureforge.net Open Source Java
    59. 59. mindomo.com Online
    60. 60. Exercise #2 Mind Map the page elements of our University homepage www.st-andrews.ac.uk
    61. 61. Plenary discussion blah, blah, blah blah, blah, blah
    62. 62. Welcome 1. Introduction to Mind Mapping Paper exercise #1 2. Mind Mapping and the Web Paper exercise #2 Discussion 3. Case Study 15 short minutes to go …
    63. 63. Every website different
    64. 64. Some worse than others
    65. 65. A bit like … Unilever Nestl é Bob Smith Heinz
    66. 66. Blackwell Scientific Avon Books Mercat Press New Clarion Press A bit like …
    67. 67. Our aim
    68. 68. The solution: step 1 New Information Architecture
    69. 69. Information Architecture report
    70. 70. External users About the University Visiting St Andrews News and Events Research Prospective Students Alumni Parents Information Architecture report
    71. 71. Current students e.g. Money Matters Safety and Wellbeing Involve Yourself Career Mattters Academic Matters Information Architecture report
    72. 72. Current staff e.g. Money Matters Safety and Wellbeing Professional and Personal Development Research Academic Matters Information Architecture report
    73. 73. The solution: step 2 Mind Map individual websites
    74. 74. Mind Map individual websites
    75. 75. The solution: step 3 Map existing websites to new IA
    76. 76. Mind Map new Information Architecture
    77. 77. Mind Map new Information Architecture
    78. 78. Mind Map new Information Architecture
    79. 79. Map existing site to new IA
    80. 80. The solution: step 4 Set-up our Content Management System
    81. 81. Set-up T4 SiteManager
    82. 82. Create structure in SiteManager
    83. 83. The solution: step 5 Migrate content
    84. 84. Take one Mind Map
    85. 85. Automatically number the branches
    86. 86. Export to text
    87. 87. Import into Excel
    88. 88. <ul><li>Columns </li></ul><ul><li>Mind Map reference </li></ul><ul><li>URL </li></ul><ul><li>Type of content </li></ul><ul><li>Instructions </li></ul><ul><li>Location in SiteManager </li></ul>Schedule of work in Excel
    89. 89. A highly trained team of elves copy and paste
    90. 90. The migrated website
    91. 91. Project management and tracking 1 of 5
    92. 92. Project management and tracking 2 of 5
    93. 93. Project management and tracking 3 of 5
    94. 94. Project management and tracking 4 of 5
    95. 95. Project management and tracking 5 of 5
    96. 96. Project management with JCVGantt Pro
    97. 97. Project management with JCVGantt Pro
    98. 98. Summary …
    99. 99. Two web managers
    100. 100. One month
    101. 101. Mind Map 28 websites
    102. 102. Planning new IA took …
    103. 103. … approx. 10 minutes per website
    104. 104. Time to create migration schedules …
    105. 105. … took between minutes and days
    106. 106. Setup IA in SiteManager …
    107. 107. … took minutes
    108. 108. 15 postgraduate students …
    109. 109. … dilligently moved …
    110. 110. … 3,000 pages …
    111. 111. … in 8 weeks
    112. 112. If it hadn’t been for Mind Maps …
    113. 113. … we would STILL be migrating content!
    114. 114. <ul><li>Photos </li></ul><ul><li>www.sxc.hu </li></ul><ul><li>www.stockxpert.com </li></ul>Credits Mind Maps www.education-world.com www.mindtools.com www.resourcebank.sitc.co.uk Software www.mindjet.com http://creativecommons.org/ licenses/by-nc-sa/2.5/scotland /
    115. 115. Mind Mapping for effective content management <ul><li>Stephen Evans </li></ul><ul><li>[email_address] </li></ul><ul><li>Gareth Saunders </li></ul><ul><li>[email_address] </li></ul>University of St Andrews www.st-andrews.ac.uk
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