A8: Mind Mapping for Effective Content Management
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A8: Mind Mapping for Effective Content Management

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Workshop at IWMW2008 on Mind Mapping for Effective Content Management by Dr Stephen Evans and The Revd Gareth J M Saunders from the University of St Andrews.

Workshop at IWMW2008 on Mind Mapping for Effective Content Management by Dr Stephen Evans and The Revd Gareth J M Saunders from the University of St Andrews.

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  • Full Name Full Name Comment goes here.
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  • Great job, thanks for sharing
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  • Very ncie to see case studies of techniquie of mind mapping actually applied. Also good to see it utllized as an integral part of a larger project than a mere sidebar curiosity.
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  • Really it is interesting to persons to make effective presentation.
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  • thanks for making it more relevant , it should come deon from colleges to highschools to be predominent way for all of us in times to come.
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  • Hi Guys,

    Love your slide show! Particularly the figures about what you could achieve in such a short time. I have been mind mapping for IA and UX work for some time and my staff and I absolutely love it!

    I have also used it to write usability reports as it is easy to structure the points and make sure there is no repetition and then export to word.

    I did a preso on it here: http://www.slideshare.net/jamesbreeze/mindmapping-the-ux-122518
    When I do an IA in mind=manager I use the organisation tree structure to format the IA. I find that clients are more accepting of this in this format. You will see it in my latest slide shows on slideshare.

    Congrats on getting the show of the day!
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A8: Mind Mapping for Effective Content Management A8: Mind Mapping for Effective Content Management Presentation Transcript

  • Mind Mapping for effective content management
    • Stephen Evans
    • [email_address]
    • Gareth Saunders
    • [email_address]
    University of St Andrews www.st-andrews.ac.uk
  • Hello! Welcome
  • Dr Stephen Evans Information Architect / University Web Manager [email_address] Who we are Gareth J M Saunders Assistant Information Architect / Web Manager [email_address]
  • What you might need … Paper and pens Laptop (optional)
  • Welcome 1. Introduction to Mind Mapping Paper exercise #1 2. Mind Mapping and the Web Paper exercise #2 Discussion 3. Case Study 90 minutes
  • Do you know what a Mind Map is? Show of hands … 1 of 4
  • Have you used Mind Maps before? Show of hands … 2 of 4
  • Have you used Mind Maps for a Web project before? Show of hands … 3 of 4
  • Have you used Mind Mapping software? Show of hands … 4 of 4
  • Learning objectives 1 of 4 Learn … What Mind Maps are and use them for anything !
  • Learning objectives 2 of 4 Learn how to use Mind Maps to … Audit an existing Website .
  • Learning objectives 3 of 4 Learn how to use Mind Maps to … Create or optimize a site’s information architecture .
  • Learning objectives 4 of 4 Learn how to use Mind Maps to … Manage a Web project .
  • Welcome 1. Introduction to Mind Mapping Paper exercise #1 2. Mind Mapping and the Web Paper exercise #2 Discussion 3. Case Study 85 minutes to go …
  • Background 1 of 3 Porphyry of Tyre 223 – 309 A.D. Platonic philosopher
  • Background 2 of 3 Semantic network 1960s Diagrams representing semantic relations between concepts. Work by Allan Collins and M.R. Quillian. Mammal Vertebra Animal Whale Water Fish has is an is an lives in lives in is a Cat is a
  • Background 3 of 3 Tony Buzan 1942 - present Educational consultant and author
  • Elements of a Mind Map Central idea
  • Elements of a Mind Map Branches Central lines thicker
  • Elements of a Mind Map Branches Branch length
  • Elements of a Mind Map Branches
  • Elements of a Mind Map Sub-branches
  • Elements of a Mind Map Sub-branches
  • Elements of a Mind Map Sub-branches
  • Elements of a Mind Map Colour
  • Elements of a Mind Map Images
  • Elements of a Mind Map Relationships
  • Elements of a Mind Map Relationships
  • Elements of a Mind Map Boundaries
  • Non-linear v Linear 1 of 3 Christmas List Eddie – Music CD Mum – Flowers Jenni – Game Dorothy – Clothes/Voucher Paul – Book Peter – Book
  • Non-linear v Linear 2 of 3 Christmas List Eddie – Music CD Mum – Flowers Jenni – Game Dorothy – Clothes/Voucher Paul – Book Peter – Book .
  • Non-linear v Linear 3 of 3 Christmas List Eddie – Music CD Mum – Flowers Jenni – Game Dorothy – Clothes/Voucher Paul – Book Peter – Book .
  • Examples 1 of 5 ww.imindmap.com
  • Examples 2 of 5 education-world.com
  • Examples 3 of 5 www.mindtools.com
  • Examples 4 of 5 resourcebank.sitc.co.uk
  • Examples 5 of 5 Steve and Gareth
  • Exercise #1 Create a Mind Map of what you needed to do in order to get to IWMW 2008. 10 minutes
  • Refresher: Mind Map framework
  • Look what we made …
  • Welcome 1. Introduction to Mind Mapping Paper exercise #1 2. Mind Mapping and the Web Paper exercise #2 Discussion 3. Case Study 60 minutes to go …
  • Making the connection
  • Structuring information MM is about structuring info and showing relationships – so are websites Why Mind Map a website? Cf .Exercise 1: Construct new websites from scratch Audit what’s there - presenting what already exists in a different format Audit individual pages and entire site Understand structure and relationships Improve the IA Why Mind Map a website? 1 of 2 Site Structure Audit existing Reorganise Create new
  • Why Mind Map a website? 2 of 2 Site Structure Audit existing Reorganise Create new Page Structure Audit existing Reorganise Create new
  • Small site example
  • Central idea
  • Branches
  • Sub-branches
  • Meta data and icons
  • Putting it all together
  • Large site example
  • Full Mind Map
  • Collapsed branches
  • Why use Mind Mapping software?
  • Why use Mind Mapping software? Easy to use Efficient for HUGE sites Copy between maps Print outs (A3, PDF) Export to other formats Add notes and links Share the task
  • Mindjet MindManager 2002 SE Commercial
  • Mindjet MindManager Pro 7 Commercial
  • freemind. soureforge.net Open Source Java
  • mindomo.com Online
  • Exercise #2 Mind Map the page elements of our University homepage www.st-andrews.ac.uk
  • Plenary discussion blah, blah, blah blah, blah, blah
  • Welcome 1. Introduction to Mind Mapping Paper exercise #1 2. Mind Mapping and the Web Paper exercise #2 Discussion 3. Case Study 15 short minutes to go …
  • Every website different
  • Some worse than others
  • A bit like … Unilever Nestl é Bob Smith Heinz
  • Blackwell Scientific Avon Books Mercat Press New Clarion Press A bit like …
  • Our aim
  • The solution: step 1 New Information Architecture
  • Information Architecture report
  • External users About the University Visiting St Andrews News and Events Research Prospective Students Alumni Parents Information Architecture report
  • Current students e.g. Money Matters Safety and Wellbeing Involve Yourself Career Mattters Academic Matters Information Architecture report
  • Current staff e.g. Money Matters Safety and Wellbeing Professional and Personal Development Research Academic Matters Information Architecture report
  • The solution: step 2 Mind Map individual websites
  • Mind Map individual websites
  • The solution: step 3 Map existing websites to new IA
  • Mind Map new Information Architecture
  • Mind Map new Information Architecture
  • Mind Map new Information Architecture
  • Map existing site to new IA
  • The solution: step 4 Set-up our Content Management System
  • Set-up T4 SiteManager
  • Create structure in SiteManager
  • The solution: step 5 Migrate content
  • Take one Mind Map
  • Automatically number the branches
  • Export to text
  • Import into Excel
    • Columns
    • Mind Map reference
    • URL
    • Type of content
    • Instructions
    • Location in SiteManager
    Schedule of work in Excel
  • A highly trained team of elves copy and paste
  • The migrated website
  • Project management and tracking 1 of 5
  • Project management and tracking 2 of 5
  • Project management and tracking 3 of 5
  • Project management and tracking 4 of 5
  • Project management and tracking 5 of 5
  • Project management with JCVGantt Pro
  • Project management with JCVGantt Pro
  • Summary …
  • Two web managers
  • One month
  • Mind Map 28 websites
  • Planning new IA took …
  • … approx. 10 minutes per website
  • Time to create migration schedules …
  • … took between minutes and days
  • Setup IA in SiteManager …
  • … took minutes
  • 15 postgraduate students …
  • … dilligently moved …
  • … 3,000 pages …
  • … in 8 weeks
  • If it hadn’t been for Mind Maps …
  • … we would STILL be migrating content!
    • Photos
    • www.sxc.hu
    • www.stockxpert.com
    Credits Mind Maps www.education-world.com www.mindtools.com www.resourcebank.sitc.co.uk Software www.mindjet.com http://creativecommons.org/ licenses/by-nc-sa/2.5/scotland /
  • Mind Mapping for effective content management
    • Stephen Evans
    • [email_address]
    • Gareth Saunders
    • [email_address]
    University of St Andrews www.st-andrews.ac.uk