Project management week 4 for students

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Project management week 4 for students

  1. 1. PROJECT MANAGEMENT Budgets and Finance Week 4 Propedeuse ICM 2011-2012 School of Communication & Media - INHOLLAND
  2. 2. <ul><li>What phase begins here and now? </li></ul>Verhaar (events): Grit (general): Initiative Phase Concept Preparation Phase Definition Development Phase Design (Production Phase) Preparation Performance Phase Execution Evaluation Phase Aftercare
  3. 3. How do you prepare a project budget? Firstly, you need a detailed list of all activities http://www.williamkate.com/ http://www.theroyalweddingwilliamkate.com/ . http://www.london2012.com/ http://www.glastonburyfestivals.co.uk/ http://www.rotterdamcentraal.nl/smartsite229.dws?goto=765035&style=6704
  4. 4. How do you prepare a project budget? Secondly, you need to categorise each expenditure.
  5. 5. BUDGET CATEGORIES PRIMARY ACTIVITIES (core costs) : <ul><li>Includes all presentation and production costs </li></ul><ul><li>Cost for different primary activities can be listed separately </li></ul>
  6. 6. BUDGET CATEGORIES SECONDARY ACTIVITIES : <ul><li>Includes all presentation and production costs for secondary segment (e.g. film of the event) </li></ul><ul><li>Not : catering or security (see SUPPORT costs) </li></ul>
  7. 7. BUDGET CATEGORIES LOCATION COSTS : <ul><li>Making the location ready </li></ul><ul><li>Parking spaces </li></ul><ul><li>Utilities </li></ul><ul><li>NOT : decorations and furnishings </li></ul>
  8. 8. BUDGET CATEGORIES SUPPORT FACILITIES : <ul><li>Catering </li></ul><ul><li>Decoration & Furnishing </li></ul><ul><li>Communication during event </li></ul><ul><li>Security </li></ul><ul><li>Cleaning </li></ul><ul><li>Ticket sales </li></ul><ul><li>Wardrobe </li></ul>
  9. 9. BUDGET CATEGORIES PROMOTION, PUBLICITY & PR : <ul><li>Advertising </li></ul><ul><li>Publicity & Press kits </li></ul><ul><li>Printing of programmes, brochures, posters, invitations, entrance tickets, etc. </li></ul><ul><li>Mailing costs </li></ul><ul><li>Sponsorship costs </li></ul><ul><li>Opening events including press receptions </li></ul>
  10. 10. BUDGET CATEGORIES DESIGN, CONSULTATION & SUPPORT : <ul><li>Fees and expenses of consultants, designers, stylists, etc. </li></ul><ul><li>Support personnel </li></ul><ul><li>Additional expenses for staff & volunteers </li></ul>
  11. 11. BUDGET CATEGORIES ADDITIONAL COSTS : <ul><li>Transport </li></ul><ul><li>Insurance </li></ul><ul><li>Royalties </li></ul>
  12. 12. BUDGET CATEGORIES INTERNAL COSTS : <ul><li>What will you charge the client? </li></ul><ul><li>What does it cost the organisation to plan a project? </li></ul><ul><li>What are the indirect costs? </li></ul>
  13. 13. How do you prepare a project budget? Now let’s look at REVENUE .
  14. 14. REVENUE: <ul><li>Entrance fees </li></ul><ul><li>Sales of programmes, merchandise, food and drink </li></ul><ul><li>Fundraising activities (auctions, benefits, etc.) </li></ul><ul><li>Sponsor contributions (in cash or kind) </li></ul><ul><li>Donations (from individuals or companies) </li></ul><ul><li>Grants from government </li></ul><ul><li>Grants from foundations </li></ul><ul><li>Co-production </li></ul>

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