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Project management week 4 for students

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  • 1. PROJECT MANAGEMENT Budgets and Finance Week 4 Propedeuse ICM 2011-2012 School of Communication & Media - INHOLLAND
  • 2.
    • What phase begins here and now?
    Verhaar (events): Grit (general): Initiative Phase Concept Preparation Phase Definition Development Phase Design (Production Phase) Preparation Performance Phase Execution Evaluation Phase Aftercare
  • 3. How do you prepare a project budget? Firstly, you need a detailed list of all activities http://www.williamkate.com/ http://www.theroyalweddingwilliamkate.com/ . http://www.london2012.com/ http://www.glastonburyfestivals.co.uk/ http://www.rotterdamcentraal.nl/smartsite229.dws?goto=765035&style=6704
  • 4. How do you prepare a project budget? Secondly, you need to categorise each expenditure.
  • 5. BUDGET CATEGORIES PRIMARY ACTIVITIES (core costs) :
    • Includes all presentation and production costs
    • Cost for different primary activities can be listed separately
  • 6. BUDGET CATEGORIES SECONDARY ACTIVITIES :
    • Includes all presentation and production costs for secondary segment (e.g. film of the event)
    • Not : catering or security (see SUPPORT costs)
  • 7. BUDGET CATEGORIES LOCATION COSTS :
    • Making the location ready
    • Parking spaces
    • Utilities
    • NOT : decorations and furnishings
  • 8. BUDGET CATEGORIES SUPPORT FACILITIES :
    • Catering
    • Decoration & Furnishing
    • Communication during event
    • Security
    • Cleaning
    • Ticket sales
    • Wardrobe
  • 9. BUDGET CATEGORIES PROMOTION, PUBLICITY & PR :
    • Advertising
    • Publicity & Press kits
    • Printing of programmes, brochures, posters, invitations, entrance tickets, etc.
    • Mailing costs
    • Sponsorship costs
    • Opening events including press receptions
  • 10. BUDGET CATEGORIES DESIGN, CONSULTATION & SUPPORT :
    • Fees and expenses of consultants, designers, stylists, etc.
    • Support personnel
    • Additional expenses for staff & volunteers
  • 11. BUDGET CATEGORIES ADDITIONAL COSTS :
    • Transport
    • Insurance
    • Royalties
  • 12. BUDGET CATEGORIES INTERNAL COSTS :
    • What will you charge the client?
    • What does it cost the organisation to plan a project?
    • What are the indirect costs?
  • 13. How do you prepare a project budget? Now let’s look at REVENUE .
  • 14. REVENUE:
    • Entrance fees
    • Sales of programmes, merchandise, food and drink
    • Fundraising activities (auctions, benefits, etc.)
    • Sponsor contributions (in cash or kind)
    • Donations (from individuals or companies)
    • Grants from government
    • Grants from foundations
    • Co-production

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