What is a Time Demand? Big Ideas from Time Management 2.0

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What is a time demand and why is it important to understand and use the concept?
For further information on this topic (video, podcast and blog posts) visit http://www.2time-sys.com/big-ideas-time-demands/

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What is a Time Demand? Big Ideas from Time Management 2.0

  1. 1. What is a Time Demand? Francis Wade 1
  2. 2. Do You Have a Lot of Stuff To Do Coming At You Each Day? Vacations to take Email messages Phone calls Tweets Facebook updates Voicemail Text messages Instant messages RSS feeds Linkedin messages Written notes to process Feedback on prior work Time to rest Replies to requests Kids’ activities Newspapers to be read Websites to browse Meeting requests New projects Documents to be read Calls to return Files to be put away Photographs to sort Books to read Channels to visit Calls to make Chores 2
  3. 3. Do You Expect It to Stop? Ever? Vacations to take Email messages Phone calls Tweets Facebook updates Voicemail Text messages Instant messages RSS feeds Linkedin messages Written notes to process Feedback on prior work Time to rest Replies to requests Kids’ activities Newspapers to be read Websites to browse Meeting requests New projects Documents to be read Calls to return Files to be put away Photographs to sort Books to read Channels to visit Calls to make Chores 3
  4. 4. Many People Are Resigned… to a Permanent State of Overwhelm 4
  5. 5. Unfortunately… Getting Out of Overwhelm Isn’t Easy 5
  6. 6. It Has Many Causes and They Are Complex 6
  7. 7. In Other Words… Forget About Finding a List of 5 Simple Tips or Tricks that Will Solve Everything 7
  8. 8. Why Does This Complexity Exist? Where Did It Come From? How Can It Be Banished? 8
  9. 9. No-One Knows. All We Know Is That In Order To Handle Stuff, We Put in Place Complex Habits 9
  10. 10. Too Complex to Be Banished in a Single Slide Presentation 10
  11. 11. Different Question: How Can Complexity Be Reduced So That Something New Can Emerge? 11
  12. 12. Here’s a Start 12
  13. 13. Consider… It’s Not Just “Stuff” 13
  14. 14. Instead, Underneath All That Stuff is Something Called a “Time Demand” 14
  15. 15. A “Time Demand” is an Individual Commitment to Complete an Action in the Future 15
  16. 16. A What? 16
  17. 17. Individual Commitment – In Response to a Trigger, Your Mind Responds by Making a Personal Promise… 17
  18. 18. Complete an Action– a Promise That Requires Future Time, in which You’ll Undertake a Specific Task 18
  19. 19. So What? 19
  20. 20. What We Call “Stuff” is a Mixed-Up Blend of Triggers and Time Demands Stuff = Triggers + Time Demands 20
  21. 21. Triggers: Specific Events that Prompt the Instantaneous Creation of New Time Demands 21
  22. 22. Such As: Getting a Bill in the Mail, Listening to a Podcast Filled with Ideas, Attending a Meeting with our Manager 22
  23. 23. When We Unravel “Stuff,” We Start to See the World Differently… 23
  24. 24. Some Facts About Time Demands 24
  25. 25. Time Demands Are Created by You and I. We Are Responsible for Each and Every One. But, Triggers Occur Naturally and Can’t Be Stopped. 25
  26. 26. Time Demands are Discrete and Finite in Number. They can be Counted 26
  27. 27. Time Demands are Inescapable 27
  28. 28. Each Day, We Use Tools to Track Time Demands: Personal Memory, a To-Do list or a Schedule 28
  29. 29. We Hate It When Time Demands Slip Through the Cracks 29
  30. 30. We Feel Anxious When We Believe that We Might Fail to Complete Important Time Demands 30
  31. 31. We Often Set Up Capture Points to Collect Potential Time Demands When We’re Not Available: a Mailbox, Email Inbox, Voicemail 31
  32. 32. We Like to Complete Time Demands. Doing So Brings a Sense of Satisfaction 32
  33. 33. Incomplete Complete Time Demands Prey On Our Minds According to Researcher M. Ziegarnik 33
  34. 34. Incomplete Complete Time Demands Stop Preying On Our Minds When We Store Them Safely, According to Researchers Masicampo and Baumeister 34
  35. 35. In the Moment Time Demands are Created, We Often Tag Them – Mentally or Otherwise 35
  36. 36. Potential Tags: Start Time, Deadline, Duration, Urgency, Importance, Resources or Participants Required, Location / Context, Emotional Payoff, plus more. 36
  37. 37. While We Can’t Manage Time, We Do Manage Time Demands All Day Long 37
  38. 38. Sometimes in Life, the Number of Time Demands We Must Manage Overwhelms Our System 38
  39. 39. And We Need an Upgrade 39
  40. 40. But That’s Another Topic for Another Day! 40
  41. 41. Thank You Much more on time demands http://www.2time-sys.com/big-ideas-time-demands/ 41

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