Kicking Off Time Management 2.0

NewHabits-NewGoals Kicking Off Time Management 2.0 Using The NewHabits-NewGoals Approach

Introductions

Purpose

Agenda

NewHabits-NewGoals

NewHabits-NewGoals Purpose: To introduce you to some of the essential tools to develop time management systems for the rest of your career. To discover what it would be like to have a commitment to the mastery of time management

Agenda

Exploring your time management system

Learning the elements

Design!

NewHabits-NewGoals

What do you have coming your way now? NewHabits-NewGoals

What is a “Time Management System?” Where did yours come from? NewHabits-NewGoals

NewHabits-NewGoals

NewHabits-NewGoals What are you trying to accomplish with your current time management system?

Possible Answers

Sense of personal achievement / growth

Peace of mind

My family gets more of ME

Fitter, faster, stronger

Promotion at work (projects, positions)

NewHabits-NewGoals

Survey NewHabits-NewGoals

NewHabits-NewGoals Today’s Tools…

NewHabits-NewGoals Here Today Coming Tomorrow

Current Research

Between 1950 and 2000 human knowledge doubled

Scientific information doubles every 5 years

The Sunday New York Times contains the same amount of information as someone living in 1750 saw in a lifetime

Internet traffic doubles every 100 days

NewHabits-NewGoals

NewHabits-NewGoals Our Approach… Keep Paddling

NewHabits-NewGoals Cho… #$%!

2.0 NewHabits-NewGoals

NewHabits-NewGoals Needed: Tools -- 11 Fundamentals

NewHabits-NewGoals Needed: Blueprint

Necessary Definitions

Time Demand

Peace of Mind

Fundamentals

NewHabits-NewGoals

Time Demand NewHabits-NewGoals

Peace of mind NewHabits-NewGoals

Fundamentals NewHabits-NewGoals

11 Fundamentals

Essential

Capturing

Emptying

Tossing

Acting Now

Storing

Scheduling

Listing

NewHabits-NewGoals

Advanced

Interrupting

Switching

Warning

Reviewing

NewHabits-NewGoals Which belt are you?

NewHabits-NewGoals Complete Score-sheet

Putting Them All Together NewHabits-NewGoals

NewHabits-NewGoals Capturing

NewHabits-NewGoals Emptying

NewHabits-NewGoals Tossing Call to join club Rent video Order Chinese food Watch late show on Wed. Buy new socks

NewHabits-NewGoals Acting Now

NewHabits-NewGoals Storing

NewHabits-NewGoals Scheduling

NewHabits-NewGoals Listing

NewHabits-NewGoals Let’s Design!

NewHabits-NewGoals Capturing

NewHabits-NewGoals Capture Points

Component #1 - Capturing NewHabits-NewGoals             Are you using your memory? Do you have many or few capture points? Novice / White Belts Rely on memory, random bits of paper and up to many Inboxes / Voice mailboxes Yellow Belts Use memory, plus specific paper and a handful of Inboxes / Voice mailboxes Orange Belts Very little memory, plus paper that is part of a set of pads or other systems. There is little consolidation. Green Belts Never rely on memory, and use reliable capture points all the time. One is always available, and the number is kept to a minimum

Find the Smallest, Physical Habit to Change NewHabits-NewGoals

NewHabits-NewGoals

NewHabits-NewGoals Emptying

Component #2 - Emptying NewHabits-NewGoals             Are Your Capture Points empty most of the time? Novice / White Belts Rely on memory to take actions performed at random times. Inboxes and Voice mailboxes are overflowing Yellow Belts Have many bits and pieces of information that are disorganized and overwhelming in bags, on PC screens, in inboxes, in piles etc. May read email but never empty inboxes. Tend to launch kamikaze weekends to try to get organized Orange Belts Work with very few Capture points and empty them once they become overfull. Items may spend several days in a Capture Point before being dealt with, which sometime leads to problems. Green Belts Have the absolute minimum number of Capture points which never become full because they are emptied on a schedule. At most times they are actually empty. Emptying has become a habit.

NewHabits-NewGoals Scheduling

Component #6 – Scheduling NewHabits-NewGoals             Is your schedule being used to manage time demands reliably? Novice / White Belts Either use no calendar or use an appointment calendar to schedule only major meetings. They have a meeting horizon of 30 days or less as they use their memory to attempt to manage their time. Yellow Belts Use a paper-based or electronic calendar to schedule a few activities of a personal and business nature. They may have several calendars. Orange Belts Use an electronic system that has activities created from Capture Points on a regular basis. They often have too many items scheduled on a given day, and underestimate the length of time activities take, but they are scheduling personal appointments as well as meetings in their calendar Green Belts Use their calendar to plan the majority of actions in each day with ample time between time demands. The schedule is completely portable.

NewHabits-NewGoals

NewHabits-NewGoals A Typical Appointment Diary – White Belt

NewHabits-NewGoals A Typical Appointment Diary - White

NewHabits-NewGoals

Meetings + Prep Activities - Yellow NewHabits-NewGoals

NewHabits-NewGoals

Routine Weekly Items - Orange NewHabits-NewGoals

Weekly Items + Meetings + Prep. - Orange NewHabits-NewGoals

NewHabits-NewGoals

NewHabits-NewGoals Green Belt Scheduling Orange Belt Scheduling vs.

Your Results Today NewHabits-NewGoals White Yellow Orange Green Capturing X Emptying X Scheduling X

Your Results in January 2009 NewHabits-NewGoals White Yellow Orange Green Capturing X Emptying X Scheduling X