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3rd Town Hall Meeting 2013

3rd Town Hall Meeting 2013



Town Hall Meeting held last August 16. Topics that were covered during the Town Hall was Management's efforts in reviewing the company handbook and the whole Performance Management System. New ...

Town Hall Meeting held last August 16. Topics that were covered during the Town Hall was Management's efforts in reviewing the company handbook and the whole Performance Management System. New employees were also officially welcomed. Lastly, success and challenges were also shared during the event.

Communication is a two-way street. We used this time to realign and make sure that everything we do is in accordance to the company's vision.



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    3rd Town Hall Meeting 2013 3rd Town Hall Meeting 2013 Presentation Transcript

    • 3rd Town Hall Meeting Full Suite, Inc.
    • Topics to Cover ● New Employees ● Company Handbook ● Salary Brackets and Growth ● Performance Evaluation ● Benefits and Perks ● Financial and Non-Financial Achievement ● Finance’s 4A’s ● Feedback on Admin Online Forms ● Office and Pantry Etiquette ● Company Vision ● Question and Answer
    • New Employees Human Resources Maricar Principe - HR Associate - July 18, 2013 Jazel Valenzuela - HR Associate - July 22, 2013 Aileen Carls - HR Head - August 6, 2013 Finance Queenie Tamondong - Purchasing Associate - July 29, 2013 Aelyn Bartolo - Accounting Associate - August 5, 2013
    • Employee Handbook Policy Name Y N Action Item Timeline Company Overview X D VMV X D Corporate Code of Ethics & Conduct X D Employment Policies Employment Standards & Requirements X X D,DP 08/15/13 Conflict of Interest X Information Security X Internet Usage X
    • Employee Handbook Attendance Policy Working Hours and Shift Schedule X Tardiness X Logging in and out X absences X DP 08/20/13Employee on-call duty X DP Employee on-call duty on a RD X DP Notice of Official Itinerary X Workday Suspension & Interruption X DP 08/20/13
    • Employee Handbook Solicitation Policy X Dress Code Policy X Request for Certificate of employment X DP 08/25/13 Disciplinary Guidelines and Matrix X DP Employee Separation and Termination of Employment X DP Anti-Sexual Harassment in the Workplace X DP Drug Free Workplace X DP
    • Employee Handbook Payroll and Benefits Payroll Policy X X D,DP 13th Month Pay X ND Pay X Overtime Pay X Applicability and Coverage X D Authorization and Policy Provisions X D Overtime Allowance X D
    • Employee Handbook Employee Leave Benefits Coverage X DP 08/30/13 Definition of Terms X DP Leave Application Guidelines X DP Leave Application Procedures X DP Leave Application Process Lead Time X DP Approval Guidelines X DP Policy on Leave Entitlements X DP
    • Employee Handbook Health Care Program X Medical & Dental Insurance X Training & Career Development Regularization Process X DP 09/15/13 Training X DP Internal Hiring X DP Performance Review (PMS) and PIP X DP Employee Transfer X DP Promotion X DP
    • Benefits and Perks (examples & definitions) Benefits Perks Merit Mandatory Company Initiated Privileges granted to employees in addition to salaries and benefits Figure used to characterize performances and comes and normally comes in the form of salary increases or bonuses. ● SIL ● Health Care Program ● SSS, PHIC, HDMF, ECC ● Maternity Leave ● Paternity Leave ● Solo-Parent Leave ● Battered Women Leave ● Special Leave ● Benefit for Women ● Retirement Benefit ● 13th Month Pay ● Sick Leave ● Vacation Leave ● HMO ● Deminimis Benefits ● Early Retirement ● Other fixed allowances given on a regular basis. ● Gym memberships ● Free dinners ● GC’s ● Movie passes ● Car plans ● Christmas baskets ● Birthday gifts ● Sleeping quarters ● Employee lounges and game rooms ● Increase in basic salary ● Performance bonuses ● Non-monetary rewards as a result of impressive performance output.
    • Operational Metrics - Finance Department
    • Operational Metrics - Finance Department
    • Achievements & Challenges - Finance Department ACHIEVEMENTS 1. Improved process in Request for Fund Appropriation (RFA) by using Trello 2. Come up with standard template of the Task Distribution System for accurate and timely billing of FSI clients 3. Revisited and updated Work Instructions for Team’s Awareness and easy access 4. Strict implementation on the proper storage of Finance Files and utilization of Team’s Google Drive for everyone’s easy access and monitoring 5. Accounting works (bookkeeping) are being done by the team; thereby, adding value and competency in the role 6. We have already billed almost all of the 2012 pending projects. 7. All of the 2012 pending projects that were all collected / settled
    • Achievements & Challenges - Finance Department CHALLENGES 1. Limited capability of accounting software in generating accounting and management reports 2. Long outstanding BIR Audie Cases (10 LOAs) 3. Finalization of 2012 Financials due to issues, one of which is the CWT 4. Vacancy of Tax Specialist post - resulted to added workload to other team members 5. Difficulty in collecting outstanding receivables - either short shipment or not yet fully implemented because these projects were left by resigned Account Managers handling the projects
    • REVENUE as of JULY 2013
    • Pantry Etiquette 9 Friendly Reminders 1. Clean up after yourself. 2. Don’t eat someone else’s food in the refrigerator. 3. Leftover food must be placed in a canister with cover. 4. Throw away your leftover food. 5. When using microwave, make sure to take your food out as soon as the session is complete. 6. Do not put utensils, styrofoam, plastics and foil inside the oven. 7. Trash segregation. Recycle. 8. Refrain from coughing, sneezing, nose blowing while others are still eating. 9. Let your co-worker enjoy his / her break time.
    • Vision To be the best company in the Philippines to work with.
    • Core Values Integrity: We do what we say; we don’t undersell and over-deliver. We take full responsibility for our actions. Confidentiality: We value the information you provide and keep it between us. Clarity: We strive to be clear and concise with our communication (written, spoken) and actions, and to make sure that we understand what others relay to us. Accessibility: We are reachable and approachable to all our employees and clients, via all channels (in person, and even through social media!). Sustainability: We think of our environment each time we make a decision and take action. All our choices are for the growth and continuation of the company and our careers.
    • Additional Updates ● Salary Bracket and Growth ● Performance Evaluation - Change of Date
    • Q&A Questions? Concerns? Comments?