Open Campus Faculty Orientation

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  • Class AttendanceThe policy on attendance for college classes will be the responsibility of the professor, and the professor will fully inform students of such policy at the beginning of the term.The faculty and staff at Florida State College want you to succeed. Since studies indicate a positive relationship between good attendance and better grades, you are strongly encouraged to attend all classes and arrive on time.Individual instructors establish their own class attendance policies. Each instructor’s policy is included in the course materials distributed at the beginning of each term.It is your responsibility to understand and follow these policies and, if possible, to notify instructors in advance when it is necessary to miss a class.Any anticipated prolonged absences should be reported to instructors as soon as possible.If you stop attending class(es) for any reason, you should consult with your instructor(s) about possible withdrawal from the class(es).
  • Class AttendanceThe policy on attendance for college classes will be the responsibility of the professor, and the professor will fully inform students of such policy at the beginning of the term.The faculty and staff at Florida State College want you to succeed. Since studies indicate a positive relationship between good attendance and better grades, you are strongly encouraged to attend all classes and arrive on time.Individual instructors establish their own class attendance policies. Each instructor’s policy is included in the course materials distributed at the beginning of each term.It is your responsibility to understand and follow these policies and, if possible, to notify instructors in advance when it is necessary to miss a class.Any anticipated prolonged absences should be reported to instructors as soon as possible.If you stop attending class(es) for any reason, you should consult with your instructor(s) about possible withdrawal from the class(es).
  • Open Campus Faculty Orientation

    1. 1. WelcomeOpen CampusFaculty OrientationHosted by Open Campus
    2. 2. Purpose:The purpose of this orientation is introduce you to someof the most important standards, procedures, and bestpractices at Open Campus.In the next hour, you will have the opportunity to learnmore about us and - of course - to ask any questions youmay have!
    3. 3. SemesterChecklist
    4. 4. Semester ChecklistFour weeks before class beginsPreparation Course shell Course outline Textbook Syllabus
    5. 5. Semester ChecklistA week before class beginsPost in course shell Welcome announcement Syllabus Grading rubric Contact information Virtual office hours Bio introduction with your professionalphoto and a commitment statement
    6. 6. Semester ChecklistA day before class begins Make the course available Email studentsConsider sending students an email to let them know the classhas started. This is a great opportunity to welcome them, includebasic instructions and answer preliminary questions.How do I access the course?What is the required textbook?How do I purchase it?What are the course requirements?How can I contact you if I have questions?How will test be taken?
    7. 7. Semester ChecklistThe first week of class Set the stage - Help students feel connected Set expectations Answer intro posts Answer questions Address students by nameNon-attendance grading window (NA) Monitor activity/attendance during this time If a student is not active Reach out - send them an email If no response, then drop them for NA
    8. 8. Semester ChecklistEach week Be visibly present at least 3 times a week Host virtual office hours Answer 5 discussion board question Post a weekly announcement Wrap up of the previous week Introduction to the upcoming week Assignments due for the upcoming week Grade assignments with in 7 days Provide helpful feedback Reference the grading rubric
    9. 9. Semester ChecklistLast week of class Post a course wrap up Encourage students to complete course survey Prepare to post final gradesGrading window opens Post final grades Incomplete gradesClose of the semester Review student surveys Self reflection: What worked? What didn’t work? Provide campus feedback Remain in contact - incase students have questions.
    10. 10. Top ThingsFacultyShould Know
    11. 11. Course SyllabusSyllabus TemplateUse appropriate template as the basis:Sirius Course or Standard CoursePersonalize• Professional photo• Contact information• Contact method for virtual office hours• Course information and Important dates• Assignment due dates• Assignment late policy• “I” Grade policy• Any additional items uniqueto your coursePlease ProofreadTo avoid student issues we ask that you double checkto make sure all course information is correct.Common areas with errors course reference number,deadline dates and contact information.
    12. 12. Course SyllabusCommunicate Important Dates• Class begins• 100% Refund deadline• Non-attendance drop• Withdrawal with “W” deadline• Course evaluation• Class endsIT Maintenance Downtimes• Presidents’ Day (3-day weekend)• Spring Break• Second weekend in June• First weekend in August• Third weekend in October• Winter Break
    13. 13. Course SyllabusState Course Outline• Course Title• Credit hours• Catalog course description• Course topics• Contact hours per topic• Learning outcomes• Methods of AssessmentsCurriculum Services Course Outline Repositoryhttp://www1.fccj.org/curriculum/credit/index.html
    14. 14. Course SyllabusSubmit Syllabi for Course Readiness CheckSubmit a copy of your course syllabi in the session drop-box located inthe Faculty Resource Center. Then monitor your email for Campusconfirmation or feedback.Syllabus drop-boxes foreach session are in theFaculty Resource Center.
    15. 15. Employee PortalHow to access the employee portal? 1. www.fscj.edu2. Click on Employee Portal3. Enter USERID and Password
    16. 16. Employee Portal• E-mail• Profile• Access to Blackboard• Instructor schedule• Class roster• Student evaluations• Grading dashboard• Faculty documentsWhat information is available on the employee portal?Faculty documents available• Drop for Non Attendanceinstruction• Early Alert System• Registration dates• Incomplete grade form• Final Grade instruction• Grade Change instructions• VA Student Attendanceinstructions
    17. 17. Locate Course RosterIn employee portal
    18. 18. Presence in the Virtual ClassroomImportanceEspecially online, students are looking for a sense of connection andengagement; this, in turn, contributes to their persistence and successin the classroom. It is therefore, of the utmost importance, that welook for ways to connect synchronously to provide the personalattention that students crave. Virtual Office Hour(s) Discussion Board Response Time
    19. 19. Student FeedbackImportanceJust as we need feedback to grow and improve, online students rely onfeedback to make progress over the course of the term. The morespecific and personalized the feedback, the better! Discussion board feedback Grading feedback Referencing a rubric
    20. 20. Grading PolicyStandards of Academic ProgressThe purpose of the Standards of Academic Progress(SOAP) is to clearly communicate the College’sminimum expectations of academic progress.http://alturl.com/5goj2 A = Excellent B = Good C = Average D = Poor F = Failure FN = Failure for Non-Attendance* W = Withdrawal I = Incomplete X = Audit NR = Not Reported by Instructor
    21. 21. Grade SubmissionFinal Grades:• Login to the Employee Portal• Click on the “Grade Input Instructions” link• Then the “Online Final Grade Instructions” link.• This document will guide you step by stepthrough reporting your final grades.Grade Changes:“A,” “B,” “C,” “D,” “F,” “FN” or “NR” Grades• Upon recommendation of the professor and with approvalof the academic dean• If the faculty member is no longer with the College then theAcademic Dean will review and approve grade.“I” Grades• The “I” grade may be changed by the professor to “A,” “B,”“C,” “D,” “F” or “FN” within the time limits specified in the“I” grade agreement.
    22. 22. Non-Attendance PolicyNon-attendance drop• This is a mandatory process performed by all instructors to stopunnecessary financial aid debt.• This window allows at the beginning of the semester allows faculty toselect online students who have not attended the first week of class.• The drop process refunds money to the payment source.Failure due to Non-attendance Grade• The FN grade indicates that a student has failed a course due to non-attendance.• It is calculated as an “F” in the student’s grade point average.• For students receiving financial aid, failure for non-attendance mayrequire the student to refund to the College all or part of his or her aid.• The FN grade will be assigned by the faculty member at anytime followingthe final withdrawal date for the course.• Students who are in a failing status because of non-attendance but returnto the course prior to the withdrawal date may elect to withdraw fromthe course.
    23. 23. Proctored Testing HandbookFor more helpful information download the Proctor Testing Handbook: http://alturl.com/8wef7Proctored testing is required in manycourses offered by Open Campus.• Testing date windows• Communicate with Student• Students can schedule their examsby visiting the Assessment website,select the course and your name,and select a time and location totest.
    24. 24. Campus FeedbackRoutine Course Observations Staff will join your course Observe using the faculty expectations guidelines Send written observationAdjunct Evaluation Two-way conversation with the Academic DeanHow is the semester going? Two-way feedback Ask questionsFaculty Surveys Course design Campus support and communication Measure faculty and student experience
    25. 25. Campus EngagementE-mail Communication Faculty News Brief Open PageCommunity Faculty Resource Center (located in Bb Community) Facebook TwitterVirtual Events Faculty Convocation Live Sessions – Faculty Development Workshops OC Awards
    26. 26. Campus Guiding Documents Adjunct Faculty Handbook Faculty Expectation Guidelines College Administrative Procedure Manual (APM) State Course Outlines
    27. 27. Faculty Support
    28. 28. Orientation Part II:How to access the asynchronous portion of the Orientation: http://youtu.be/_3Vdvc4gTO0Accessing the asynchronous portion of the OrientationDeadline to Complete: May 3

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