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  • 12. Juli 2012 | |
  • 12. Juli 2012 | |
  • 12. Juli 2012 | |
  • http://www.teachsam.de/arb/zeitmanagement/zeitmanag_2_3_4.htm 12.07.12 | |
  • http://www.teachsam.de/arb/zeitmanagement/zeitmanag_2_3_4.htm 12.07.12 | |
  • Beispiele, welche Arbeitsaufgaben? 12. Juli 2012 | |
  • Beispiele, welche Arbeitsaufgaben? 12. Juli 2012 | |
  • 12. Juli 2012 | |
  • Beispiele von WIKA 12. Juli 2012 | |
  • Beispiele von WIKA 12. Juli 2012 | |
  • Beispiele von WIKA 12. Juli 2012 | |
  • Beispiele von WIKA 12. Juli 2012 | |
  • Beispiele, welche Arbeitsaufgaben? 12. Juli 2012 | |
  • Beispiele, welche Arbeitsaufgaben? 12. Juli 2012 | |
  • Beispiele, welche Arbeitsaufgaben? 12. Juli 2012 | |
  • 12. Juli 2012 | |
  • 12. Juli 2012 | |
  • 12. Juli 2012 | |
  • 12. Juli 2012 | |
  • Beispiele, welche Arbeitsaufgaben? 12. Juli 2012 | |
  • In wie weit hat WIKA einen internen Kalender? 12. Juli 2012 | |
  • In wie weit hat WIKA einen internen Kalender? 12. Juli 2012 | |
  • In wie weit hat WIKA einen internen Kalender? 12. Juli 2012 | |
  • Den Samstag mit einplanen? 12. Juli 2012 | |
  • In wie weit hat WIKA einen internen Kalender? 12. Juli 2012 | |
  • In wie weit hat WIKA einen internen Kalender? 12. Juli 2012 | |
  • In wie weit hat WIKA einen internen Kalender? 12. Juli 2012 | |
  • 12. Juli 2012 | |
  • In wie weit hat WIKA einen internen Kalender? 12. Juli 2012 | |
  • 12.07.12 | |
  • 12. Juli 2012 | |
  • 12. Juli 2012 | |

Time management Time management Presentation Transcript

  • Time management How can i reach my defined goals?
  • Time management This chapter will demonstrate useful methods which help you to reach your goals successful.
  • Time managementLearning objectives To get to know methods which help you to structure your time. Reflect your present time management. Improve your weekly planning. View slide
  • 4 Steps to improving time management Analyse the management of time Detect times thieves and combate them Planning the time  Arrange breaks correctly  Structure telephone calls Gain Time View slide
  • 4 Steps to improving time management Analyse the management of time  First develope awareness of your own time. Detect time thieves and combat them Planning the time With what do you  Arrange breaks correctly spend your time?  Structure telephone calls Have you ever thought about it? Gain time
  • 4 Steps to improving time management Practice: Develop awareness for time You will find further instructions on the attached work sheet.
  • 4 Steps to improving time management Analyse the management of time  With the overview of your time you can identify time thieves which you can change actively. Detect time thieves and combat them  Mark the major time thieves on your mind-map! Planning the time  Arrange breaks correctly  Structure telephone calls Gain time
  • 4 Steps to improving time management Analyse the management of time What disturbs you at work the Detect time thieves and combat most ? them  Write three major times thieves in a Planning the time table and take your time to find  Arrange breaks correctly some realistic solustions.  Structure telephone calls  On the next page and on the Gain time attached work sheet you will find an example of such a table.
  • 4 Steps to improving time management Analyse the management of time Time thieves Solutions Detect time thieves and combat Telephone calls During them telephone calls i concentrate on the essential. Planning the time Conversation on I out of my  Arrange breaks correctly the corridor colleagues .  Structure telephone calls ... ... Gain time Try to realise your solutions the next days. Think about a concrete situation.
  • 4 Steps to improving time management Analyse the management of time The Paretoprinciple indicates that with 20% effort you will achieve 80% output. Detect time thieves and combat them  Around 20 % of your action can solve 80 % of the problems. Planning the time  Arrange breaks correctly Effort Benefit  Structure telephone calls 20% Gain time 80% 80% 20%
  • 4 Steps to improving time management Analyse the management of time Examples:  During meetings in 20% of the time there are 80% of decisions. Detect time thieves and combat them  With 20 % of time on the working Planning the time desk you will accomblish 80% of your  Arrange breaks correctly workload.  Structure telephone calls Gain time
  • 4 Steps to improving time management Analyse the management of time  In the business sector it has been found ... Detect time thieves and combat ...that 20% of production defects are them responsable for 80% of the reject at the production of goods . Planning the time ...that 2 of 10 salesmen make 80%  Arrange breaks correctly of the turnover in sales  Structure telephone calls ...that in the publishing industry with only 20% of books 80% of the turnover is made, 20% of the costumer make Gain time 80% of the turnover.
  • 4 Steps to improving time management Analyse the management of time How can the Paretoprinciple help you? Detect time thieves and combat  Try to set priorities adhere to the them Paretoprinciple. Planning the time  To order your tasks according to  Arrange breaks correctly priority you will learn two methods  Structure telephone calls and practice them in an exercise. Gain time
  • 4 Steps to improving time management Analyse the management of time  Now you will get to know two methods which help you to Detect time thieves and combat arrange your time with regard to your work tasks: them Planning the time 3.ABCD-Method  Arrange breaks correctly  Structure telephone calls 6.ALPEN-Method Gain time
  • 4 Steps to improving time management Analyse the management of time 1. The ABCD-Methode arranges work tasks in order of Detect time thieves and combat importance and acuteness. them Planning the time  Arrange breaks correctly  Structure telephone calls Gain time
  • 4 Steps to improving time management  A-Tasks are work tasks which contribute the most to reach your B-Task A-Task goals.  They are urgent, important and should be completed right away.  Which of your working tasks belong to A-Tasks? D-Task C-Task  Meetings, urgent telephone calls? low high Urgency
  • 4 Steps to improving time management  B-Tasks are important but not but not urgent to be dealed with. B-Task A-Task  They can be put aside or delegated by you.  Which working taks do you include to B-Tasks?  A project report which has to be D-Task C-Task finished in four weeks? low high Urgency
  • 4 Steps to improving time management  C-Tasks are important to reach your goals of your working tasks and B-Task A-Task deadlines but urgent.  They should play a minor role in your schedule.  For example C-Tasks are unhasty telephone calls, emails or typing? D-Task C-Task low high Urgency
  • 4 Steps to improving time management  D-Tasks are neither urgent nor important. B-Task A-Task  You my defer or dismiss those tasks. D-Task C-Task low high Urgency
  • 4 Steps to improving time management... again summarized below ... B-Task A-Task Arrange a Complete fixed time immediately D-Task C-Task Delegate/Co mplete later on low high Urgency
  • 4 Steps to improving time management Analyse the management of time 2. The Alpen-Method is an effective method which helps you to plan your day and was invented in Detect time thieves and combat Germany. them Planning the time  Arrange breaks correctly  Structure telephone calls Gain time
  • 4 Steps to improving time management Analyse the management of time 1. The Alpen-Method Detect time thieves and combat During this methode you will prepare a to-do-list. them  Three advantages of a to-do-list: Planning the time  You keep written word better.  Arrange breaks correctly  You have the list permanently and  Structure telephone calls can look at it if you need it.  You can make quick connections between different ideas. Gain time  At first you will get to know the method.
  • 4 Steps to improving time management A L P S Plan Surveillance of action Assignment Length buffer time and decisions The „A“ means the working tasks. Which goals do you have in relation to your working tasks? Which tasks are new which ones are undone? Which appointments are frequent which ones are singular?
  • 4 Steps to improving time management A L P S Plan Surveillance of action Assignment Length buffer time and decisions Das „L“ means the lenght of activities. Estimate the time of your tasks and appoinments realistically.
  • 4 Steps to improving time management A L P S Plan Surveillance of action Assignment Length buffer time and decisions Plan buffer times and breaks for spontaneous tasks.
  • 4 Steps to improving time management A L P S Plan Set decisions and Assignment Length buffer time surveillance of action The surveillance of your action is very important. Check your to-do-list at the beginning of next week. Assign undone tasks and mark them if necessary.
  • 4 Steps to improving time management A L P S Plan Surveillance of action Assignment Length buffer time and decisions Look at your to-do-list. Did you arrange your tasks and appoinments according Do you to importance and accuteness? remember the Did you set your priorities correctly? ABCD-Method? Make decisions!
  • 4 Steps to improving time management Exercise: Apply the ALPEN-Method You will find furhter instructions on the attached work sheet.
  • 4 Steps to improving time management Analyse the management of time  You have learned two major methods which help you to structure your time. Detect time thieves and combat  The next step is to put theory into them practice. Planning the time  But first of all you should take a  Arrange breaks correctly short break.  Structure telephone calls  If you continue on... Gain time ...you will find some advices how to take a break optimal. ...you will find a movement exercise for your break.
  • 4 Steps to improving time management Analyse the management of time 5 Advices: Detect time thieves and combat  After an hour you should take a five minute break! them  Try to move during your break!  A longer break after hours of work or Planning the time an exhausting meeting is also  Arrange breaks correctly important!  Structure telephone calls  Create your break to your own requirement! Gain time  Be creative and create your breaks deversified!
  • 4 Steps to improving time management Analyse the management of time Relaxing exercise: Detect time thieves and combat First take a deep breath. them Keep your shoulders down and bend your head to the left and after that to your right.Take your time. Planning the time Take a dreep breath.  Arrange breaks correctly Roll your shoulders backward and  Structure telephone calls forward. Take your time. Take a deep breath. Gain time Close your eyes for about one or two minutes and think about something nice while you are aware of your breathing. Try to repeat this exercise every day. Take your time to relax!
  • 4 Steps to improving time management Analyse the management of time Detect time thieves and combat them Through a correct scheduling of your break Planning the time you can work more  Arrange breaks correctly efficient during the day.  Structure telephone calls Try it today! Gain time
  • 4 Steps to improving time management... now take a rest ...
  • 4 Steps to improving time management Analyse the management of time  Now put your complete to-do-list in a structured time schedule. Detect time thieves and combat  It is important to keep track of them your working taks and plan your valuable time correctly! Planning the time  Arrange breaks correctly  You should not only plan your  Structure telephone calls tasks and meetings, also plan your private activities. Gain time
  • 4 Steps to improving time managementExercise: Create a time schedule for next week On the attached work sheet you will find a pre-assambled schedule. Steps on the next pages will help you to create your personal time schedule.
  • 4 Steps to improving time management Analyse the management of time  First you should get an overview of next week. Detect time thieves and combat them Planning the time Mo Tu We Th Fr Sa So  Arrange breaks correctly  Structure telephone calls Gain time
  • 4 Steps to improving time management Analyse the management of time  When do you have meetings? Detect time thieves and combat them Planning the time Mo Tu We Th Fr Sa So  Arrange breaks correctly  Structure telephone calls 08:00- 09:00 08:00- 11:30 Gain time 09:00- 13:00 11:30- 14:00 12:00- 17:00
  • 4 Steps to improving time management Analyse the management of time  When do you have time for your working tasks? Detect time thieves and combat them Planning the time Mo Tu We Th Fr Sa So  Arrange breaks correctly  Structure telephone calls 09:00- 11:30 Gain time 11:30- 15:00 14:00- 14:00- 14:00- 16:00 16:00 18:00 14:00- 18:00
  • 4 Steps to improving time management Analyse the management of time  When do you have time for breaks? Detect time thieves and combat Remember the them advices for an optimal break! Planning the time Mo Tu We Th Fr Sa So  Arrange breaks correctly  Structure telephone calls Gain time 13:30 11:30 12:00 14:00 15:00 15:30
  • 4 Steps to improving time management Analyse the management of time  When do you have time for sports and other activities? Detect time thieves and combat them Planning the time Mo Tu We Th Fr Sa So  Arrange breaks correctly  Structure telephone calls Gain time 11:30- 14:00 18:00 18:00
  • 4 Steps to improving time management Analyse the management of time  When do you spend time with friends and family? Detect time thieves and combat them Planning the time Mo Tu We Th Fr Sa So  Arrange breaks correctly  Structure telephone calls : Gain time 16:00- 16:00- 18:00 … 18:00 …
  • 4 Steps to improving time management Analyse the management of time  Now you have your time schedule for next week. Detect time thieves and combat  It is important that your schedule them ist realizable! Planning the time Is your schedule  Arrange breaks correctly realizable or did you  Structure telephone calls taken on just too much? Gain time  Look at your schedule again and correct it if necessary!
  • 4 Steps to improving time management Analyse the management of time  You probably know this situation: You call a colleague because you have some questions about a project. Detect time thieves and combat The conversation does not result in them clarifying the questions but you talk about other topics. Planning the time  Arrange breaks correctly  In the following steps you are going  Structure telephone calls to learn how to handle this situation. Gain time
  • 4 Steps to improving time management Exercise: Planning a telephone call It is important to plan your telephone calls. You will find further instruction of this exercise on the attached work sheet.
  • 4 Steps to improving time management Analyse the management of time  You have learned many different options how to structur your working life to gain some time. Detect time thieves and combat them  On the next page you find a summary with advices how to gain time for Planning the time yourself.  Arrange breaks correctly  Structure telephone calls Gain time
  • 4 Steps to improving time management Analyse the management of time  Plan your time realistically with the help of a time schedule and to-do- Detect time thieves and combat lists. them  Set priorities with the ABCD-method Planning the time and the ALPEN-method.  Arrange breaks correctly  Structure telephone calls  No longer put of your work unnecessary. Gain time  Use idle time like rail travel efficient.  Treat yourself with a break and take a deep breath!
  • Time managementLearning objectivesTo get to know methods which help you to structure your time.  ABCD-Method  ALPEN-MethodReflect your present time management.  Mind map  To-do-listImprove your weekly planning.  Creation of a time schedule  Structruring telephone calls  Advices for breaks
  • Time management Now you should be able to reach your goals more easy! Figur, die durch das Training führt.