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SFSU ISYS 363-8 Fall 2013-group:1

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  • 1. SFSU ISYS 363 - Fall 2013 - Section 8 - Group 1
  • 2. Categories of collaborative tool 1. Voice over IP 2. Document collaboration 3. Agenda sharing 4. Offline communications 5. File Sharing For this part of the group project, we looked at the following:
  • 3. Why we chose our collaborative tools? : Members of our group had casual experiences of using Skype and we felt that it would help us communicate more efficiently in our group : Many of us have successfully used Google Docs in the past to work on group projects. : While reading upon this program, we were excited that it had the capabilities to do all we need to collaborate as a group. : We found email inefficient and wanted to find more efficient ways to communicate quickly. After looking up GroupMe, we briefly tried it to communicate with our group and accepted it. :One group member had used dropbox extensively to share files between his different computers. Since we had team members familiar with it, we figured to give it a try
  • 4. Pros of Skype: Cons of Skype: -Easily stay in touch with colleagues in many ways(text messaging, voice/video calling, one to one file sharing) - Easy to install; no network configuration required -Easy to navigate -Video calling limited to 2 people (Skype premium calls are up to 10 people) -Uses a large chunk of computer memory, resulting in performance loss -Security issues (IP address detection= denial of service attack)
  • 5. Pros ● Real time collaboration and accessible 24/7 with internet connection ● Accessible on computer, tablet, or phone and won't go missing if any of them break ● Files Safely stored, automatically set as private, you decide if you want to share ● Programs available; online Documents, Spreadsheets and Presentations Cons ● Limited amount of free online storage ● Considered weak presentation program, only has basics. ● Need internet connection to work documents
  • 6. Co-op Pros: • Can communicate using a message board like forum • Can set an agenda and also post work due on a week to week basis • Has a built in timer to be able to see what each member has been working on along with how long they been working on it Cons: • There isn’t any notification options so new messages and agenda updates can be overlooked or not attended to. • There isn't any option to share files or have a video conference • Even though it has a handy timer option, it does require an additional registration to Harvest along with registration to Co-op
  • 7. Pros • Accessible on computers, tablets, and smartphones. • A group is allowed up to 50 members. • Convenience of using SMS for group members without the app. Cons • Limited to the amount of information/ data that can be shared. • Private messages can only be sent to members with the Groupme app. • Lacks conference calling.
  • 8. Evernote Pros: (1) All of our notes can be grouped into customizable “notebooks”. (2) With a simple checkbox, you can make any note accessible to anyone with public URL. (3) The UI is simple to use and the searching and sharing capabilities are second-to-none. Cons: (1) The security is weak, it is not fully protected from external attacks. (2) When using a new audio note, it will sometimes crash (3) Must be online with an internet connection in order to be used.
  • 9. Dropbox - File Storage and Sharing Pros ● Can share up to 2gb of files between any number of email address partners ● Store and access 2gb worth of files across registered computers. ● Very sleek and simple interface, easy to use and manage files. ● Can allow access to files across all operating systems, including smart phones. Cons ● Free accounts are limited to 2gb worth of storage, upgrading to 100gb is $9.99 a month. ● The dropbox servers keeps a copy of all documents, presenting security issues. ● Not suitable for collaboration on documents, as the files can only be edited by one user at a time.
  • 10. WINNERS: ● We found the other collaborative tools we have researched during this project was unnecessary since Google Docs and GroupMe fulfilled all the communications and collaboration needed We chose Google Docs because we found it the most resourceful. It was the easiest to collaborate with and construct our materials in an organized manner together. We also chose GroupMe since it was very helpful in communicating meeting times along with discussing what task needed to be completed for each team member.
  • 11. Reference of Collaborative Tools Co-op: Burnham, Kristin. "15 Free Online Collaboration Tools for Business." PCWorld. PCWorld, 09 July 2010. Web. 30 Sept. 2013. Skype: Bell, Lee .“Skype investigate a potential security threat.” The Inquirer, 01 May 2012, Web. Wenk, Fabian. “Is Skyp (mis)using your computer?” Swiss Federal Institute of Technology. 25 Jan. 2013. Web. GroupMe: "The Best Way to Chat with Everyone You Know." GroupMe. N.p., n.d. Web. 08 Oct. 2013. <https://groupme. com/>. Kovach, Steve. "7 Reasons Why GroupMe Is The Best Group Messaging App Right Now." Business Insider. N.p., n. d. Web. 08 Oct. 2013. <http://www.businessinsider.com> Dropbox: "Dropbox." Dropbox. N.p., n.d. Web. <https://www.dropbox.com/>. "Dropbox: The Pros and Cons." Dropbox: The Pros and Cons. N.p., n.d. Web. 08 Oct. 2013. <http://www. businesszone.co.uk/topic/technology/dropbox-pros-and-cons/42935>. Sileo, John. "Dropbox a Crystal Ball of Cloud Computing Pros & Cons." John Sileo Privacy Identity Theft Expert. Solutions Blog, n.d. Web. <http://www.sileo.com/dropbox-a-crystal-ball-of-cloud-computing-pros-cons/>. Evernote: Walker, Rob. “As Evernote’s Cult Grows, the Business Market Beckons.” Bloomberg Businessweek. 28 February 2013. Web. 1 October, 2013. Google Docs: Meghan. "Google Docs: A Good Fit For Your Business?" TrackVia, 4 Mar. 2013. Web. 06 Oct. 2013

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