WHAT IS 5S ?5S is the name of a workplaceorganization methodology that uses a listof five Japanese words which are seiri,seiton, seiso, seiketsu and shitsuke.The list describes how to organize a workspace for efficiency and effectiveness.5S was developed by Hiroyuki Hirano inJapan.
There are 5 primary phases of 5S:1) sorting2) straightening3) systematic cleaning / shining4) standardizing5) sustaining Additionally, there are three other phasessometimes included:1) safety2) security3) satisfaction
SORTING(Seiri)Eliminate all unnecessary tools, parts, andinstructions.Keep only essential / standardized itemsand eliminate what is not required,prioritizing things per requirements andkeeping them in easily-accessible places.
STRAIGHTEN(Seiton) Setting in order / stabilize There should be a place for everything andeverything should be in its place. The place for each item should be clearly labeledor demarcated. Items should be arranged in a manner thatpromotes efficient work flow, with equipment usedmost often being the most easily accessible. Each tool, part, supply, or piece of equipmentshould be kept close to where it will be used – inother words, straightening the flow path.
SHINING(Seiso)Sweeping / cleanliness / systematic cleaningAt the end of each shift ,clean the workspaceand all equipment, and be sure everything isrestored to its place.This makes it easy to know what goes whereand ensures that everything is where itbelongs.A key point is that maintaining cleanlinessshould be part of the daily work – not anoccasional activity initiated when things gettoo messy.
STANDARDIZING(Seiketsu)Work practices should be consistent andstandardized.All work stations for a particular job should beidentical.All employees doing the same job should beable to work in any station with the sametools that are in the same location in everystation.Everyone should know exactly what his orher responsibilities are for adhering to thefirst 3 Ss.
SUSTAIN(Shitsuke) Sustaining the discipline or self-discipline Maintain and review standards. Once the previous 4 Ss have beenestablished, they become the new way tooperate. Maintain focus on this new way anddo not allow a gradual decline back to the oldways. While thinking about the new way, also bethinking about yet better ways. When an issue arises such as a suggestedimprovement, a new way of working, a new toolor a new output requirement, review the first 4
ACHIVING 5S5S can be achieved very easily by everyemployee, by having a close look at hiswork place. He is to ensure that:1.No rejected / unwanted items are lying at hiswork place.2. All items are kept in proper locations/order.3. Everybody should co-operate with each other inkeeping his and others areas and the machinesclean.4. All follow rules and regulations and maintainrequired standards.
ADVANTAGES OF 5S Operations can be performed without error,proceeding in a well-regulated fashion,resulting in fewer defective items therebyincreasing the overall quality of product. Operations can be performed safely andcomfortably, reducing the chances ofaccidents. Machinery and equipment can be carefullymaintained, reducing the number ofbreakdowns. Operations can be performed efficiently,eliminating waste thereby increasing theefficiency and productivity.
DRAWBACKS OF 5S 5S get flopped, if the company lacks thecourage to promptly resolve questions. Radically changing practices can beunsetting to people, who live their liveswith in daily routines. The results of 5s fade away withoutmanagement support to maintain theinitiative.It may not be apply in finance andaccounts.
CONCLUTION Many successful organizations found that ,bydeveloping a high quality work environment andinstilling discipline in the form of procedures andwork instructions, the employees devoted moreenergy and time to achieve results. Companies embracing 5S often use posters andsigns as a way of educating employees andmaintaining standards. 5S promotes higher productivity & employeemotivation. It enables green mode ofmanufacturing(clean place) & a good feeling towork comfortably. It makes complex job to simple ,fat to fit, sluggishto flexible & do it with total employee involvement. Shortly 5S is the absolute foundation of anything.