or: … how to create aninfrastructure for digital            preservation                             Frans Smit           ...
Mark Twain
• Opening remarks• Infrastructure for Digital Preservation  •   Business Process Model  •   Architecture  •   Quality mana...
http://www.economist.com/node/21537922
“Digital encoding has become the dominant way in which we create,shape and exchange information, but this dependence carri...
• There is no proven solution yet for digital preservation   • Dutch “Archiefbesluit” says that the responsible manager mu...
http://www.ukoln.ac.uk/metadata/publications/iylim-2003/
• Basic OAIS processes  • Ingest: importing archives and metadata into the Archival    Management System  • Preservation P...
http://www.casparpreserves.eu/other-caspar-products/other-caspar-products/caspar_workflow.jpg
• The work of the Data Curator  • Preservation policy:     • Importance of the information (e.g. evidence, historical valu...
http://stadsarchief.amsterdam.nl/stadsarchief/e-depot/introductie/index.nl.html
Using information                               s                               BusinesMaking information available   Mana...
• Metadata are the nervous system of all archival  management    • The right order to preserve context and retain the     ...
• Categories of metadata ISO 23081  1. Identification  2. Description  3. Use  4. Event Plan  5. Event History  6. Relatio...
http://www.guidance-research.org/EG/ip/theory/tp/efqm
http://www.guidance-research.org/EG/ip/theory/tp/efqm
• Operational Risks digital preservation  • actions of people -- action, or lack of action, taken by people either    deli...
http://lib.stanford.edu/files/pasig-jan2012/12F2%20Digital%20Preservation%20Capability%20Maturity%20Model%20in%20Action.pdf
• Is digital preservation cheaper than analog conservation?  • Nobody knows …• Some European examples for developing cost ...
Mark Twain
• Create a roadmap  • Development scenario: the steps of the journey• Build an architecture step-by-step and in interactio...
• Project in the first year  1. Create basic infrastructure (maybe in the cloud)    • Archival Management Software (f.e. S...
• Then in the following years:  •   Develop a digital preservation organization step-by-step  •   Gradually develop the ar...
Architec-   Component      Year 1                         Year 2                          Year 3                      Year...
•       DASA 1.0    •     Web storage in CMS    •     Publishing content on DASA website    •     Under construction•     ...
© drs. F.P. Smit, november 2012. E-mail: info@fpsmit.nl
Presentation arsip nov 2012 frans smit handout
Presentation arsip nov 2012 frans smit handout
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Many small steps make one Journey or: how to create an infrastructure for digital preservation. Jakarta, November 8, 2012. National Archives Conference Indonesia.

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Presentation arsip nov 2012 frans smit handout

  1. 1. or: … how to create aninfrastructure for digital preservation Frans Smit info@fpsmit.nl
  2. 2. Mark Twain
  3. 3. • Opening remarks• Infrastructure for Digital Preservation • Business Process Model • Architecture • Quality management • Costs and benefits• How to create an infrastructure• The DASA Project
  4. 4. http://www.economist.com/node/21537922
  5. 5. “Digital encoding has become the dominant way in which we create,shape and exchange information, but this dependence carries manyrisks.• As digital technology advances, hardware and software may become outmoded and information may become inaccessible• Other users may be unable to understand or use data• Access and use restrictions may make it difficult for others to re-use data• The ability to identify the location of data may be lost• The current custodian of the data may cease to exist• The ones we trust to look after the digital holdings may let us down”( http://www.alliancepermanentaccess.org/ )
  6. 6. • There is no proven solution yet for digital preservation • Dutch “Archiefbesluit” says that the responsible manager must guarantee that the information will endure 100 years. This is impossible in these times for digital information.• However, there is a lot going on on global, international and national level to get to solutions• Much the same principles for analogue archives apply to digital archives e.g. identification, provenance, authenticity• One Archival Management System for all types of objects is preferable and feasible
  7. 7. http://www.ukoln.ac.uk/metadata/publications/iylim-2003/
  8. 8. • Basic OAIS processes • Ingest: importing archives and metadata into the Archival Management System • Preservation Planning: policy and planning of preservation activities • Data management: management of (meta)data • Archival storage: storage and security • Administration: management and documention of activities • Access: giving consumers access to the archives• Basic OAIS information packages • Submission Information Package (SIP): the archives and metadata that the producer delivers to the Archival Management System • Archival Information Package (AIP): the archives and metadata that are preserved • Distribution Information Package (DIP): the archives and metadata as they are offered to the consumer
  9. 9. http://www.casparpreserves.eu/other-caspar-products/other-caspar-products/caspar_workflow.jpg
  10. 10. • The work of the Data Curator • Preservation policy: • Importance of the information (e.g. evidence, historical value) • Technical possibilities (e.g. file formats) • Costs and benefits (preservation budget) • Short-, mid- and long-term planning • Data curation • Metadata management • Conversion • Migration • Security • Availability and accessibility • Documenting curation activities
  11. 11. http://stadsarchief.amsterdam.nl/stadsarchief/e-depot/introductie/index.nl.html
  12. 12. Using information s BusinesMaking information available Managing information -tion Informa Metadata Archives and collections ICT Applications Storage and network
  13. 13. • Metadata are the nervous system of all archival management • The right order to preserve context and retain the principle of provenance: The Archival Plan • The standard metadata schema: ISO 23081 • International metadata standards: • ICA: ISAD(G), ISAAR(CPF), ISDIAH • PREMIS, METS • EAD (data-exchange)• Applications for archival management • General archival management (analog and digital): Scope Archive • Dedicated software for preservation: FEDORA, DSPACE • Dedicated software for quality control: JHOVE, DROID
  14. 14. • Categories of metadata ISO 23081 1. Identification 2. Description 3. Use 4. Event Plan 5. Event History 6. Relations with other metadata
  15. 15. http://www.guidance-research.org/EG/ip/theory/tp/efqm
  16. 16. http://www.guidance-research.org/EG/ip/theory/tp/efqm
  17. 17. • Operational Risks digital preservation • actions of people -- action, or lack of action, taken by people either deliberately or accidentally that impact cyber security • systems and technology failures -- failure of hardware, software, and information systems • failed internal processes -- problems in the internal business processes that impact the ability to implement, manage, and sustain cyber security, such as process design, execution, and control • external events -- issues often outside the control of the organization, such as disasters, legal issues, business issues, and service provider dependencies( http://www.schneier.com/blog/archives/2011/08/taxonomy_of_ope.html )
  18. 18. http://lib.stanford.edu/files/pasig-jan2012/12F2%20Digital%20Preservation%20Capability%20Maturity%20Model%20in%20Action.pdf
  19. 19. • Is digital preservation cheaper than analog conservation? • Nobody knows …• Some European examples for developing cost models • Danish National Library http://www.costmodelfordigitalpreservation.dk/ • German National Library: DP4Lib http://dp4lib.langzeitarchivierung.de/index_downloads.php.de • DANS, Dutch Service for long-term archiving: http://www.dans.knaw.nl/en/content/categorieen/projecten/costs- digital-archiving-vol-2 • United Kingdom, LIFE Cost model project: http://www.life.ac.uk/blog/category/digital-preservation/
  20. 20. Mark Twain
  21. 21. • Create a roadmap • Development scenario: the steps of the journey• Build an architecture step-by-step and in interaction • Business architecture • Information architecture • ICT architecture• Adapt and develop standards step by step • Metadatascheme • Archival Plan • File formats
  22. 22. • Project in the first year 1. Create basic infrastructure (maybe in the cloud) • Archival Management Software (f.e. ScopeArchive with remote access) • Storage Facilities (scalable) 2. Create a basic Archives Plan and Metadatascheme • Creation through workshops, then implementation in AMS 3. Start working with a modest amount of representative holdings • Import metadata (f.e. inventories) in AMS • Ingest digital holdings in AMS 4. Develop a plan for the journey in the next years (roadmap) • Test and evaluate first step • Design roadmap
  23. 23. • Then in the following years: • Develop a digital preservation organization step-by-step • Gradually develop the architectures • Gradually develop the standards • Integrate archives and collections during various projects • Develop quality management step-by-step • Evaluate and adjust the roadmap every year
  24. 24. Architec- Component Year 1 Year 2 Year 3 Year NtureICT Software General AMS software Extension of users, and use Complete software suite etc (Saas) with basic levels of software functions for AMS and forms for limited Dedicated preservation amount of users software Storage Basic pilot storage facility Extension and stabilizing Extension and maintenanceInforma- Metadata General Archives Plan Extension AP and Maintenance AP andtion (AP) standards standards General standards Extension types of Imports and registration Pilot import and registration registration inventories, Imports and registration loans and containers Archives and Pilot imports digital files First imports digital files Stabilizing and extension collections (ingest) according to procedure of imports Pilot preservation activities Extension preservation activitiesBusiness Managing Pilot procedures archival First steps in TQM Completing procedures information management with AMS Extension of procedures Start of audits Plan for following years Using Pilot exports and queries Extension of use Stabilizing existing, and information possibilities extension of new, possibilities
  25. 25. • DASA 1.0 • Web storage in CMS • Publishing content on DASA website • Under construction• DASA 1.1 • Production Content team • Secondary entries • Articles for Harta Karun • Production is operational • Production Scan Team • Facilities are present • Production due to start• DASA 1.2 • Archival Management, preservation • Pilot is operational • Report ready next December
  26. 26. © drs. F.P. Smit, november 2012. E-mail: info@fpsmit.nl

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