Time Management


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  • Ice breaker tissue paper
  • Energizers… High low pitch voice according to trainer’s hand movement up and down juggling the balls (handling one task at the same moment/ handling two/ handling three/ handling two persons three tasks)
  • Time wasting culpritsPoor planning procrastination
  • Written Exercise (How good is your time management): http://www.mindtools.com/pages/article/newHTE_88.htm#Explanation
  • People are busier today and working harder than ever. You now need to learn to prioritize and manage your time. This also examines your learning to overcome your fears and to be strong during the hard moments. This is sometimes called the will-power and the won’t power.Packing: Just as a suitcase fills more when packed neatly, so will your life fit more the better you organize yourself. As the diagram suggests we can be anyone of four types. As I go through them, ask yourself, “Which quadrant do I spend most of my time in?”Procrastinator: All things are both urgent and important. They put things off until they are a ‘stress case’ They are addicted to urgency until it becomes a crisis. They often say they thrive under pressure. Results - stress and anxiety, burnout, mediocre performanceThe Yes-Man: Things are urgent but not important. Usually trying to please others. Loaded down with activities that are important to other people but not important to themselves - would like to say no…but don’t. They often cave into peer pressure because they do not have enough courage or backbone to turn others down. Results - reputation as a ‘pleaser’, lack discipline, feel like a doormatSlacker: Nothing is important or urgent. The professional loafer who is often a big couch potato or a walking TV guide. Wastes a lot of time. Results - lacks responsibility, guilt, flakiness.Prioritizer: things are important but not urgent. EXCELLENCE! Takes a little more planning. They have got it together and do their best work. Avoids stress and burnout. People who matter come first and life is balanced. Can say no with a smile. Resist peer pressure and come to be respected for it. Results - control of life, balance, high performance.We all spend time in each quadrant, key is to get into the Prioritizer!
  • Do the worst first
  • Engage people with your organization so you get their working time- 24 hours physical limitMental limitAn organization to achieve more
  • ROCKS demonstrationPlanner (agenda): highly recommend good use, that’s why period 8. Designed to help you free up your time by being organized.Plan weekly: take 15 minutes Sunday night to plan your week. Step one: Identify your BIG rocks. What are the most important things you need to do this week? 10-15 at the most.Step two: block in time for the big rocks. Step three: fit in the pebbles, the little everyday things that suck up your time - chores, phone calls, computer time, TVStep four: start to identify the SAND in your life, those little things that can negatively take up a lot of time and become really bothersome if allowed to persist.Step five: Remember there is always room for water (special occasions/emergencies) even if you think your life is full!Adapt daily: be flexible, you may need to rearrange one of the few things that cannot be recycled is wasted time. On her deathbed Queen Elizabeth the first wished “All my possession for one moment of time.”
  • Make a to do listMention your priorities plan weekly your to-do list determines your plan of action
  • COURAGE ZONE:Things I’m afraid of Things I’ve never done tried hard moments Ultimate potential Unexplored territory Bravery AdventureCOMFORT ZONE: Safety & Security Freedom from risk Ease Surety
  • Success: takes discipline. All successful people in a study we able to ‘suck it up from time to time and do some things that they didn’t like doing’ that’s the denominator. A special human tool called willpower.
  • Time Management

    1. 1. Time management Beat work overload. Be more Effective. Achieve more Fozan rizvi
    2. 2. Content The time quadrants Beating Procrastination Importance of Planning Dealing with Fears
    3. 3. Time • I have never enough time. • It’s impossible for me to do everything I have to do. • I don’t know where the time goes. • If only I had more time. • I’ll never get through-there just isn’t enough time.
    4. 4. Time management culprits  Poor Planning  Procrastination  Waiting/Delays  Paperwork  Junk Mail  Drop-In Visitors  Not Setting/Sticking to Priorities
    5. 5. You do not manage time! You manage: Yourself, others and work.
    6. 6. How good is your time management?
    7. 7. Urgent Important • Exam tomorrow •Friends get injured •Late for work •Project due today • planning, goal setting •Essay due in a week •Exercise •Relationships Procrastinator Not important Not urgent Prioritizer • forward texts •Too much TV •Others small problems •Endless phone calls •Peer pressure Yes man •A lot of video games •Mall marathons Slacker
    8. 8. How I’m procrastinating? In the average day.. dreaming 19% facebook 44% doing work 8% randomly surfing internet 9% thinking about doing work 20%
    9. 9. Selecting your most important task Eating a live frog is your most important and ugliest task to do in whole day
    10. 10. Costing your time One way or another time is always money
    11. 11. Pickle Jar WATER/ Special occasions, emergencies Identify your BIG rocks/ most important tasks identify the SAND in your life/ phone calls, computer time, little meetings making time for things that matter
    12. 12. Make a to-do list
    13. 13. Plans keep you • Focused • On direction • Make informed decisions • Help you check your progress
    14. 14. Courage zone Comfort zone
    15. 15. Join Me via Cell# 0345-2109539 Email: fozanrizvi@gmail.com