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  • [ Note to trainer: For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides.]
  • This course exposes you to the wide variety of graphic types you can use and demonstrates how easy it is to insert and position them.
  • This lesson aims to demystify that menu, first by describing the two major categories of images that Word can accommodate—pictures and drawing objects—and then by delving into the specifics of each type. This lesson will provide a little bit of information on the different graphic types that you can use in your document. Nothing too technical — just enough to familiarize you with the central starting point and introduce you to the various types of graphics that Word supports.
  • [ Note to trainer: Steps—presented in either numbered or bulleted lists—are always shown in yellow text.]
  • For example, you might have used a scanner or digital camera to create an image, or procured some electronic clip art. These are at the top of the Picture submenu. This course will sometimes refer to drawing objects as “drawings.”
  • (WordArt is not covered in this course.) Once you get beyond the Picture submenu, the way you insert and manipulate different types of graphics may vary slightly, depending on whether it's a drawing or a picture, as well as other graphic-specific attributes.
  • Images like these are created independently of your document; they live on your hard disk, a company server, or the World Wide Web. Some examples of these file types are bitmaps (.bmp), JPEGs (.jpg), GIF files (.gif), Windows Metafiles (.wmf), TIFF files (.tif), Enhanced Metafiles (.emf), and Portable Network Graphics files (.png). You don’t need to know much more about the technicalities of each file type. The main thing to remember is that when you insert a clip art image, an image "from file," or an image "from scanner or camera," you'll likely be inserting an image in one of these formats. In later lessons, we’ll cover the details of inserting and positioning images. For now, we’ll learn more about what Word calls "drawing objects."
  • You generate drawing objects as you're working in your document, and when you save the document, the drawing objects are folded into the document's file format.
  • Types of drawings include AutoShapes, diagrams, organization charts, curves, lines, and WordArt. The Drawing toolbar appears automatically when you insert a drawing; you can also display it by pointing to Toolbars on the View menu, and then clicking Drawing .
  • The drawing canvas also provides a boundary between your drawing and the rest of your document. By default, the drawing canvas has no border or background, but you can apply formatting to the drawing canvas as you would to any drawing object.
  • Of course, you can work around this default behavior: If you don't like using the drawing canvas, you can turn it off; if you want to use the drawing canvas to help position pictures, you can place pictures on it (click in the drawing canvas, and then insert the picture). Note: Diagrams (including organization charts) are automatically placed on a type of drawing canvas.
  • In some cases, for example with AutoShapes, you may even be creating the graphic from scratch. But it isn't difficult, and this lesson shows you how.
  • With a gallery of electronic clip art images, Word makes it a lot easier to place graphical accents, such as drawings and photographs, directly into your document.
  • You can refine your search to look for particular types and sources of images using the Search in and Results should be boxes. Note that the image you insert is embedded in your document, which means that its file size is added to the overall file size of your document. 
  • Note that by default Word looks in the My Pictures folder.
  • This course won't cover the details of linking to a file, but for more information, you can see Word Help.
  • When you do, the drawing canvas appears. Just click where you want the shape to appear. Then once the shape is in place, you can move, resize, rotate, and otherwise change it.
  • Examples of available diagrams include organization charts and Cycle, Radial, Pyramid, Venn, and Target diagrams.
  • In addition to organization charts and diagrams, you can insert data charts by clicking Chart on the Picture submenu. When you do, a sample chart and datasheet are inserted into your document. You enter your data into the datasheet to revise the chart.
  • [ Note to trainer: With Word 2003 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Word, with instructions to guide you. Important: If you don’t have Word 2003, you won’t be able to access the practice instructions.]
  • Previous versions of Word resized organization charts in a different way. Tips:  Use the corner handles if you want to maintain the aspect ratio (the relation of height to width); using the side handles will distort the image. To fine-tune the image size, right-click the graphic, and then click Format Picture on the shortcut menu. On the Size tab, you can enter precise measurements or a percentage value of the original size.
  • Position the pointer over the image or over the border of the drawing canvas (if the drawing canvas isn't visible, click the image, and it will appear). When the four-headed arrow appears, you can drag the image or the drawing canvas. As soon as you begin to drag the image, a small box appears next to the pointer and a special insertion point appears on the same line of text as the pointer to help guide your positioning. This is especially helpful if you're positioning an image near or inside text, as you'll see in the following section.
  • Keeping an inline graphic in place depends on the text around it. If you add or remove text above the graphic, it will move. If you want, you can also fix a graphic's position independent of surrounding text. This is covered in the next lesson.
  • For example, you might have two photographs that you want to always keep together on the page. Or you might have several shapes that you want to rotate by the same degree. Rather than rotating them all separately and painstakingly making sure that the rotation is the same for all three, just group them and rotate the group. Remember, images must be on the drawing canvas before they can be grouped.
  • When you position the pointer over it, a circular arrow appears that you drag to rotate the image to whatever angle you want. Note:  Diagrams (including organization charts) are placed on a special type of drawing canvas and therefore cannot be rotated. They can be copied in the way described in this section. To group diagrams, you must first turn them into floating graphics; you'll see how to do this in the next lesson.
  • [ Note to trainer: With Word 2003 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Word, with instructions to guide you. Important: If you don’t have Word 2003, you won’t be able to access the practice instructions.]
  • In your Word document, there are multiple layers, including a text layer and a graphics layer. Text and objects that act like text, such as inline graphics, reside in the text layer. By contrast, a graphic that resides in the graphics layer can be moved independently of the text. Once you have a floating graphic, there's a vast array of positioning options available to you.
  • Formatting examples include Format Picture or Format AutoShape . The specific command on the shortcut menu will vary depending on the type of graphic. A floating graphic (unless it's a diagram or organization chart) takes on the same selection and resize handles that an AutoShape does, including the green rotation handle at the top.
  • This style is useful at the beginning of paragraphs if you want a clean edge to the text. This style is useful in the middle of a block of text when you don't want white space around the graphic.
  • This style is useful if you have a subtle graphic that doesn't overpower your text. To select a graphic positioned behind text, click the Select Objects button on the Drawing toolbar, and then click the graphic. This style is of limited use because it hides the text. This wrapping style tends to work best with smaller images because they're less disruptive to the surrounding text. With floating graphics (depending on the wrapping style), you can use the Horizontal alignment options in the Format Picture dialog box to align the image in the middle of the text so that it's surrounded on all sides by text, or you can move it to the left or right margin and surround it with text on three sides.
  • It's also possible to specify the distance between the text and the edge of the graphic. Obviously, this is only possible with wrapping styles where the text goes around the graphic. For example, this option is not available with In front of text because the graphic lies on top of whatever text is there.
  • You can select the vertical or horizontal position (or both), either by aligning or by absolute position. You can position with respect to various features: margins, page, paragraph, and character are some of the options.
  • Note:  If you've already selected a horizontal alignment in the Format Picture dialog box, those settings will show up here, and you can easily change them. If you want to keep a graphic with a certain section of text, you should select the Move object with text check box. Tip: To quickly align floating graphics, click Draw on the Drawing toolbar, then click Align or Distribute , and then click the positioning that you want.
  • Now it would be useful to see what the graphic is positioned relative to. For example, if you've positioned the graphic relative to a paragraph, the anchor appears at the start of the paragraph. Even if you've positioned the graphic by dragging it where you wanted, it still has an anchor. Note: By default, floating graphics are absolutely positioned: horizontally relative to the column, and vertically relative to the paragraph.
  • So in the newsletter example, if you split the paragraph that the picture is anchored to into two paragraphs, the anchor is then attached to the second paragraph. You want the graphic to be positioned relative to the first paragraph, so you could drag the anchor without moving the picture. Now you can add many new paragraphs, but the graphic remains in position anchored to the first paragraph. Tip: The graphic and the anchor must be on the same page. If you add or remove text and the anchor moves to another page, the graphic will join it. So you always want to position the anchor on the page on which you want the graphic to appear.
  • [ Note to trainer: With Word 2003 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Word, with instructions to guide you. Important: If you don’t have Word 2003, you won’t be able to access the practice instructions.]
  • Using This Template This Microsoft Office PowerPoint template has training content about using Word 2003 to insert graphics into Word documents and position them exactly where and how you want, including inside or alongside a block of text. It's geared for you to present to a group and customize as necessary. This template's content is adapted from the Microsoft Office Online Training course “Add graphics and keep them where you want them.” Features of the template Title slide: On the very first slide, there are empty brackets over which you should type the name of your company. Or you can delete the text box altogether if you don't want this text. Animations: Custom animation effects are applied throughout. They'll play in previous versions back to Microsoft PowerPoint 2000. They include the entrance effects called Peek and Stretch , and sometimes the Dissolve effect is used. To alter them, go to the Slide Show menu, click Custom Animation , and work with the options that appear. Slide transitions: The Wipe Down transition is applied throughout the show. If you want a different one, go to the Slide Show menu, click Slide Transition , and work with the options that appear. Hyperlinks to online course: The template contains links to the online version of this training course. The links take you to the hands-on practice session for each lesson and to the Quick Reference Card that is published for this course. Please take note: You must have Word 2003 installed to view the hands-on practice sessions. Headers and footers: The template contains a footer that has the course title. You can change or remove the footers in the Header and Footer dialog box (which opens from the View menu).

08 ms office 08 ms office Presentation Transcript

  • Microsoft ® Office Word ® 2003 Training Insert and position graphics Peace River Distributing presents:
  • Course contents
    • Overview: Add and position graphics
    • Lesson 1: Graphic basics: Pictures and drawing objects
    • Lesson 2: Inserting a graphic
    Insert and position graphics (Continued on next slide.)
  • Course contents, cont’d.
    • Lesson 3: Positioning a graphic exactly where you want it
    • Lesson 4: Floating graphics and keeping them in place
    Insert and position graphics Each lesson includes a list of suggested tasks and a set of test questions.
    • No matter the purpose and tone of your document, strategically placed graphics can add visual interest, support key points, and highlight information.
    Overview: Add and position graphics Insert and position graphics Learn how to insert many types of graphics into your Microsoft ® Word document and position them exactly where and how you want, including inside or beside a block of text.
  • Course goals
    • Identify a variety of graphic types that you can use in a document.
    • Insert those graphics.
    • Resize, group, and rotate graphics.
    • Precisely position a graphic on the page.
    • Align a graphic with text, including wrapping text around it.
    • Keep a graphic in place by using an anchor.
    Insert and position graphics
  • Lesson 1 Graphics basics: Pictures and drawing objects
  • Graphics basics: Pictures and drawing objects
    • Choosing a graphic starts off as a simple exercise: On the Insert menu, you click Picture .
    • That's when things can start to seem complicated. What does "From File" mean? What's the difference between Clip Art and a New Drawing ?
    Insert and position graphics The Picture submenu
  • About pictures and drawings
    • You can use two basic types of graphics to enhance your documents: pictures and drawing objects.
    Insert and position graphics The Picture submenu
  • About pictures and drawings
    • See the image at left.
    Insert and position graphics The Picture submenu
    • The top three commands on the submenu are for pictures, which exist independently from your document.
    • The lower five commands are for drawing objects, which you generate from within Word.
  • About pictures and drawings
    • Pictures are graphics that were created elsewhere and that you bring into your document.
    Insert and position graphics The Picture submenu Drawing objects are graphics that you generate from within Word. Examples are AutoShapes, drawings that you create from scratch using the New Drawing command, diagrams, curves, lines, and other shapes.
  • About pictures and drawings
    • The type of graphic you choose to insert is limited only by your purpose and your preference:
    Insert and position graphics The Picture submenu
    • Some types of graphics, such as clip art, have a two-dimensional or drawn effect that can look attractive as a logo, border, or accent.
  • About pictures and drawings
    • The type of graphic you choose to insert is limited only by your purpose and your preference:
    Insert and position graphics The Picture submenu
    • A photographic image might be preferable in some instances.
    • Diagrams and organization charts can convey critical information in a business or academic document.
    • WordArt creates high-impact text.
  • More about pictures
    • Imagine that you're creating a casual memo to distribute to your coworkers. Maybe you want to insert your company logo, a scanned photograph from your last vacation, or even just a fun piece of clip art to support a point and create interest.
    Insert and position graphics A document with pictures
  • More about pictures
    • See the image at left.
    Insert and position graphics A document with pictures
    • A picture created with Microsoft Paint.
    • A piece of clip art.
    • A photograph.
  • More about drawing objects
    • You're working on that same memo and decide that you want to add a diagram, an organization chart, or maybe even just a simple shape.
    • In Word, you can create all of these types of graphics from within your document.
    Insert and position graphics A document with drawings
  • More about drawing objects
    • See the image at left.
    Insert and position graphics
    • An AutoShape.
    • A diagram.
    • An organization chart.
    A document with drawings
  • More about drawing objects
    • These types of graphics are called drawing objects, or drawings, and they differ from pictures in a couple of key ways:
    Insert and position graphics
    • Drawing objects do not exist independently from the document; they aren't separate files with separate file extensions.
    • Drawing objects don't look like photographic images; they’re usually flat, two-dimensional.
    A document with drawings
  • More about drawing objects
    • To insert a drawing object:
    Insert and position graphics
    • Click Insert on the Drawing menu.
    A document with drawings You can use the Drawing toolbar to insert some drawing objects, but mainly you'll use it to change a drawing once it's inserted.
  • The drawing canvas
    • The drawing canvas is a frame-like environment that helps you insert and arrange a drawing or drawings in your document. It's especially useful when your drawing consists of several shapes.
    Insert and position graphics The drawing canvas
  • The drawing canvas
    • When you insert a drawing, Word places it on the drawing canvas by default.
    Insert and position graphics The drawing canvas By contrast, the default behavior when you insert a picture is to embed the file into the document without using the drawing canvas.
  • The drawing canvas
    • To change the drawing canvas itself, use the Drawing Canvas toolbar.
    Insert and position graphics
    • If the toolbar does not appear automatically when you insert a drawing, right-click the canvas, and select Show Drawing Canvas Toolbar .
    The drawing canvas
  • Test 1, question 1
    • The main difference between "pictures" and "drawings" is: (Pick one answer.)
    Insert and position graphics
    • Pictures are graphics that you bring into your document from an outside source; drawings are ones that you create within your document.
    • Drawings are only appropriate in informal documents, such as holiday letters; for business-related material, it's best to use pictures.
    • Creating a drawing object requires some artistic skills. So if you want to insert one, you should be prepared to draw.
  • Test 1, question 1: Answer
    • Pictures are graphics that you bring into your document from an outside source; drawings are ones that you create within your document.
    Insert and position graphics Pictures exist as their own files, independent of your document. Drawings are an actual part of your document, and their file format is folded into your document's.
  • Test 1, question 2
    • What's the primary role of the drawing canvas? (Pick one answer.)
    Insert and position graphics
    • Creates a colored border around a graphic.
    • Helps you insert and arrange a drawing or drawings on the page.
    • Helps you insert and arrange a picture or pictures on the page.
  • Test 1, question 2: Answer
    • Helps you insert and arrange a drawing or drawings on the page.
    Insert and position graphics The drawing canvas is a frame-like environment that helps you arrange a drawing or drawings in your document; it's especially useful when your drawing consists of several shapes.
  • Test 1, question 3
    • To insert a drawing, you use the Picture command on the Insert menu. (Pick one answer.)
    Insert and position graphics
    • True.
    • False.
  • Test 1, question 3: Answer
    • True.
    Insert and position graphics You insert drawings and pictures by using the Picture command.
  • Lesson 2 Inserting a graphic
  • Inserting a graphic
    • Inserting any type of graphic begins in the same place: the Picture submenu, which is located on the Insert menu.
    • After that, the particulars of graphic insertion may vary depending on exactly what type of picture or drawing you have.
    Insert and position graphics The Picture submenu
  • Clip art
    • The days of photocopying printed clip art from a book and then painstakingly cutting, positioning, and photocopying are long over.
    Insert and position graphics Search using the Clip Art task pane.
  • Clip art
    • Here’s how you’d insert clip art:
    Insert and position graphics Click in the document where you want to insert the clip art. From the Picture submenu of the Insert menu, open the Clip Art task pane. Search using the Clip Art task pane. Use simple keywords to search for the subject matter you want. Choose from the resulting images.
  • Pictures "from file"
    • If you've got a particular graphic on hand that you want to use, such as a photographic image:
    Insert and position graphics
    • Click From File on the Picture submenu.
    • Then locate the graphic on your hard disk, server, Web site, or other location, and insert it directly from there.
    Inserting a picture from a file
  • Pictures "from file"
    • By default, the file is embedded directly into your document and is saved with it the next time you save the document.
    • If you want to keep the file size down, you can link to the picture, meaning that instead of actually placing the file inside your Word document, you add a link to its source.
    Insert and position graphics Example of a picture from a file
  • Shapes
    • Shapes are drawing objects that you generate as part of your document, rather than bringing them in from a separate source.
    • They include lines, connectors, arrows, cartoon callout balloons, and many other basic drawings.
    Insert and position graphics AutoShapes toolbar
  • Shapes
    • To insert a shape:
    Insert and position graphics
    • Click AutoShapes on the Picture submenu.
    • Select the shape you want on the AutoShapes toolbar.
    AutoShapes toolbar
  • Diagrams and organization charts
    • Word offers a variety of diagrams:
    Insert and position graphics Inserting a diagram
    • Just click Diagram on the Insert menu. The Diagram Gallery dialog box appears with descriptions of each of the diagrams.
    • Double-click the one you want to insert.
  • Diagrams and organization charts
    • When you insert an organization chart, the Organization Chart toolbar appears to help you add content and set options.
    Insert and position graphics Example of a diagram For all other diagrams, you use the Diagram toolbar, which also appears automatically.
  • Suggestions for practice
    • Insert a picture "from file."
    • Add clip art.
    • Add an organization chart.
    Insert and position graphics Online practice (requires Word 2003)
  • Test 2, question 1
    • To get clip art images into your document, you: (Pick one answer.)
    Insert and position graphics
    • Send Microsoft a coupon redeemable for a printed book of 10,000 images.
    • Use the Clip Art task pane to search for images that fall under the category you want.
    • Open the Diagram Gallery dialog box, and click the type of diagram you want.
    • Download clip art from the Office Online Web site on Microsoft.com, save it in the My Pictures folder, and then insert it into the document.
  • Test 2, question 1: Answer
    • Use the Clip Art task pane to search for images that fall under the category you want.
    Insert and position graphics Clip art images are categorized by topic. You can also refine your search by searching only in particular places and by limiting the results to particular media types. If you want more choices, you can also search for clips on Office Online by clicking the link at the bottom of the task pane.
  • Test 2, question 2
    • AutoShapes are: (Pick one answer.)
    Insert and position graphics
    • Flat images that you create in a rendering program, such as Microsoft Paint, and then import into your document.
    • A category of clip art that specifically covers cars, trucks, and other pictures with an automotive theme.
    • A collection of graphical shapes, such as lines, curves, and arrows, that you add by using the AutoShapes toolbar.
  • Test 2, question 2: Answer
    • A collection of graphical shapes, such as lines, curves, and arrows, that you add by using the AutoShapes toolbar.
    Insert and position graphics You select an AutoShape from one of the many menus available on the AutoShapes toolbar, and then click in your document where you want to insert it.
  • Test 2, question 3
    • Organization charts and diagrams are inserted by using the Picture command on the Insert menu. (Pick one answer.)
    Insert and position graphics
    • True.
    • False.
  • Test 2, question 3: Answer
    • False.
    Insert and position graphics Organization charts are inserted by using the Picture command, but diagrams are inserted directly from the Insert menu.
  • Lesson 3 Positioning a graphic exactly in place
  • Positioning a graphic exactly in place
    • Usually, inserting the graphic isn't the end of the story. Sometimes it's the wrong size; other times, it's in the wrong place.
    • This lesson shows you how to fine-tune the size and position of images you've inserted. You'll also learn neat tricks, such as how to copy, group, and rotate graphics.
    Insert and position graphics Moving and resizing a graphic
  • Resize an image
    • When you resize most types of graphics, the same basic principle is at work:
    Insert and position graphics Resize handles and pointers for different graphic types.
    • You select the image, and then position the pointer over a resize handle at the top, bottom, sides, or corners of the image.
    • When the pointer becomes a double-headed arrow, you drag to resize.
  • Resize an image
    • As you can see in the picture on the left, the pointer becomes a double-headed arrow for all types of graphics.
    Insert and position graphics
    • Clip art or images "from file."
    • AutoShapes.
    • Diagrams.
    • Organization charts, which are a type of diagram.
    Resize handles and pointers for different graphic types
  • Resize an image
    • There is some variation in how the resize handles look from one image type to another, although they all resize in the same way. When selected:
    Insert and position graphics
    • Pictures and clip art are surrounded by a solid border with resize handles that appear as small squares.
    Resize handles, pointers for different graphic types
  • Resize an image Insert and position graphics
    • AutoShapes sit on the drawing canvas and are surrounded by resize handles that appear as small circles.
    Resize handles, pointers for different graphic types
    • Diagrams and organization charts are surrounded by a border of dense dots with resize handles that appear as small circles.
  • Move an image
    • As with resizing, the same basic principle applies to moving most graphics: You select the image, and then drag it into position.
    Insert and position graphics Moving handles for different graphic types Unlike resizing, there are some minor variations, depending on the type of graphic.
  • Move an image Insert and position graphics
    • An image "from file."
    • The drawing canvas with a drawing on it.
    Moving handles for different graphic types Moving handles differ for different types of graphics:
  • Move an image Insert and position graphics
    • For images on the drawing canvas, you can move both the drawing canvas and the image.
    Moving handles for different graphic types
    • For images not on the drawing canvas, the four-headed arrow does not appear.
    • For diagrams, including organization charts, select the diagram, and then position the pointer over its border.
  • Position a graphic within text
    • You position a graphic within text (for example, between words or paragraphs) the same way you position it elsewhere: by dragging it. As you drag, let the special insertion point guide you.
    Insert and position graphics Use the insertion point as a guide.
  • Position a graphic within text
    • By default, the graphic (and also the drawing canvas) acts like a text character, in that it moves with the text; if you insert an extra line of text before the graphic, the graphic will move down a line.
    Insert and position graphics Use the insertion point as a guide. This type of graphic is known as an inline graphic.
  • Copy, group, or rotate images
    • One of the benefits of the drawing canvas is that you can easily copy, group, and rotate the images on it.
    Insert and position graphics
    • Copying a graphic
    • Grouping graphics
    • Rotating grouped graphics
    Graphics on the drawing canvas
  • Copy, group, or rotate images
    • Copy. If you want to use an image more than once, you don't have to redraw or reinsert it; just click the image to select it, and then copy and paste the same way you do text.
    Insert and position graphics Graphics on the drawing canvas
  • Copy, group, or rotate images
    • Group. By grouping separate images, you turn them into a single unit that you can manipulate as a whole in relation to other things.
    Insert and position graphics Graphics on the drawing canvas To group objects:
    • Select them all by holding down the CTRL key as you click each object.
    • Right-click the selected objects, point to Grouping on the shortcut menu, and click Group .
  • Copy, group, or rotate images
    • Rotate. Usually when you insert an image, it's oriented vertically — but you're not stuck with that angle. When you click an image on the drawing canvas, you'll notice a green selection handle at the top: that's the rotation handle.
    Insert and position graphics Graphics on the drawing canvas
  • Suggestions for practice
    • Insert and color an AutoShape.
    • Copy the AutoShape and group the two images.
    • Resize, rotate, and reposition the grouped images.
    • Resize and reposition an image in relation to text.
    • Resize the organization chart.
    Insert and position graphics Online practice (requires Word 2003)
  • Test 3, question 1
    • You insert a bitmap image that you have on your computer. Not only is the image the wrong size, it's in the wrong place. How would you go about fixing the image? (Pick one answer.)
    Insert and position graphics
    • You cannot resize the image, but you can move it by cutting and pasting it elsewhere.
    • By deleting the image and trying again.
    • By dragging it into the correct position, and then using the resize handles to shrink or expand it.
  • Test 3, question 1: Answer
    • By dragging it into the correct position, and then using the resize handles to shrink or expand it.
    Insert and position graphics With a few variations, moving and resizing most types of images works on the same basic principle: To move it, you click the image to select it, and then drag it; to resize it, you use the resize handles on the sides and at the corners.
  • Test 3, question 2
    • You insert an arrow using the AutoShapes toolbar. How would you rotate the arrow? (The arrow is on the drawing canvas.) (Pick one answer.)
    Insert and position graphics
    • Use the green handle at the top of the image.
    • Use any of the clear, round handles on the edges or in the corners.
    • You cannot rotate an AutoShape.
  • Test 3, question 2: Answer
    • Use the green handle at the top of the image.
    Insert and position graphics The round, green circle at the top of the image is the rotation handle, which you drag in the direction you want to rotate.
  • Test 3, question 3
    • An inline graphic is: (Pick one answer.)
    Insert and position graphics
    • A graphic that is in a list.
    • A graphic that is not tied to any text.
    • A graphic that acts like a text character.
  • Test 3, question 3: Answer
    • A graphic that acts like a text character.
    Insert and position graphics An inline graphic is in line with text and acts like any other typed character.
  • Lesson 4 Floating graphics and keeping them in place
  • Floating graphics and keeping them in place
    • Keeping your graphic exactly where you want it involves specifying how the graphic and text interact.
    • The first step in understanding this process is knowing about floating graphics.
    Insert and position graphics A floating graphic is on a different layer from text.
  • Create a floating graphic
    • You can change a graphic from inline (acting as a text character) to floating by changing the text-wrapping style; any wrapping style other than In line with text will create a floating graphic.
    Insert and position graphics Text-wrapping options on the Layout tab First, position the graphic where you want it. Then fine-tune its position within the surrounding text.
  • Create a floating graphic Insert and position graphics Text-wrapping options on the Layout tab
    • Right-click the image, and then click the relevant Format command.
    • On the Layout tab, use the Wrapping style options to specify how the image and text work around each other.
    • With a floating graphic, you can also specify the Horizontal alignment .
  • Wrapping styles
    • Here are examples of wrapping styles, and when you might use them:
    Insert and position graphics
    • Square places the graphic in an invisible box that fits its largest dimensions, and then wraps text around the sides of the image.
    • Tight has a positioning effect similar to Square , but text fits tightly around the edges of the actual image as opposed to the invisible box.
    Different wrapping styles
  • Wrapping styles Insert and position graphics
    • Behind text places the image behind and showing through the text. The graphics layer is underneath the text layer.
    Different wrapping styles
    • In front of text places the image in front of the text, obscuring it. The graphics layer is on top of the text layer.
    • In line with text puts the image inline—not floating—for when you want the image to act as a text character.
  • Fine-tune text wrapping
    • There are a few ways to fine-tune your text wrapping:
    Insert and position graphics
    • On the Layout tab, click the Advanced button to open the Advanced Layout dialog box.
    • On the Text Wrapping tab you’ll see two more text-wrapping styles.
    Further text-wrapping options
  • Fine-tune text wrapping Insert and position graphics
    • Through is similar to Tight , but if the graphic has an open space in it, the text continues through the open space.
    Further text-wrapping options
    • Top and bottom places the graphic with a full line of text just above its topmost part and a full line of text just below its bottommost part with no text on either side.
  • Fine-tune text wrapping
    • If you need supreme accuracy when using a wrapping style where the text goes around the picture:
    Insert and position graphics
    • Select the graphic, and click the Text Wrapping button on the Picture toolbar.
    • Then, click Edit Wrap Points . The graphic will be surrounded by small squares that you can drag to adjust exactly where the text wraps around the graphic.
    Further text-wrapping options
  • Keep a floating graphic in place
    • You've read all about floating graphics, but how do you keep the pesky things where you want them? The key to getting them to stay put is positioning them accurately.
    Insert and position graphics Keep your graphic in place by using the options on the Picture Position tab of the Advanced Layout dialog box. The Picture Position tab
  • Keep a floating graphic in place
    • For example, imagine writing a newsletter in which you want a particular picture to remain with the related story. In this case, you would position the picture relative to a related paragraph.
    Insert and position graphics The Picture Position tab But if you wanted a picture to stay on the first page regardless of any text being moved around, you would position the picture relative to the page.
  • Anchors
    • When you've got your graphic in position, you might want to modify its position after you've seen it in place with the text.
    • Behind the scenes, when you position a floating graphic, Word is "anchoring" the graphic relative to whatever you've positioned the graphic by (paragraph, page, and so on).
    Insert and position graphics The anchor symbol appears next to where the graphic is anchored.
  • Anchors
    • You can see the anchor by clicking Show/Hide ¶ on the Standard toolbar. The graphic has to be selected to see the anchor.
    Insert and position graphics The anchor symbol appears next to where the graphic is anchored. You can move an anchor by dragging it to a different position in the document. This will only move the anchor—not the graphic.
  • Suggestions for practice
    • Change text wrapping.
    • Edit wrap points.
    • Position a graphic relative to a paragraph.
    • Work with anchors.
    • See the change in relative positioning.
    • Lock the anchor.
    Insert and position graphics Online practice (requires Word 2003)
  • Test 4, question 1
    • How do you change an inline graphic to a floating graphic? (Pick one answer.)
    Insert and position graphics
    • Place the graphic on the drawing canvas.
    • Change the text-wrapping style of the graphic.
    • Change the graphic properties to floating.
  • Test 4, question 1: Answer
    • Change the text-wrapping style of the graphic.
    Insert and position graphics Any wrapping style other than In Line With Text creates a floating graphic.
  • Test 4, question 2
    • You want to keep a graphic in a certain place on a page regardless of the text around it. What should you do? (Pick one answer.)
    Insert and position graphics
    • Choose a wrapping style that makes it a floating graphic, and then position it relative to the page.
    • Write all the text first, and then insert the graphic and position it.
    • Choose a wrapping style that makes it a floating graphic, and then position it relative to a paragraph.
  • Test 4, question 2: Answer
    • Choose a wrapping style that makes it a floating graphic, and then position it relative to the page.
    Insert and position graphics This is exactly what you need to do.
  • Test 4, question 3
    • How can you see the anchor position of an anchored graphic? (Pick one answer.)
    Insert and position graphics
    • Select the graphic. Then, in the Advanced Layout dialog box, select the Show Anchor check box.
    • Select the graphic. Then, on the Standard toolbar, click the Show/Hide ¶ button.
    • Select the graphic. Then, on the View menu, click Anchor .
  • Test 4, question 3: Answer
    • Select the graphic. Then, on the Standard toolbar, click the Show/Hide ¶ button.
    Insert and position graphics This will display the anchor, as well as all the other paragraph marks.
  • Quick Reference Card
    • For a summary of the tasks covered in this course, view the Quick Reference Card .
    Insert and position graphics
  • USING THIS TEMPLATE See the notes pane or view the full notes page (View menu) for detailed help on this template.