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  • [ Note to trainer : For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides.]
  • In this lesson you’ll see how to add and delete footnotes and endnotes.
  • Endnotes can also appear at the end of a section. We’ll cover that in the next lesson. Referenced sources can include books, periodicals, online sources, and so on.
  • The picture illustrates the different numbering schemes for footnotes and endnotes.
  • There’s advice about adjusting footnote length in the Quick Reference Card, which is linked to at the end of the course.
  • [ Note to trainer : Steps—given in either numbered or bulleted lists—are always shown in yellow text.]
  • The note reference mark will go at the bottom of the page if you clicked Footnotes , or at the end of the document if you clicked Endnotes . Source information might include supplementary or explanatory material, or source information such as author, book title, publisher, date of publication, page number, and so on.
  • Tip : You can skip the Footnote and Endnote dialog box and insert a footnote by pressing ALT+CTRL+F or an endnote by pressing ALT+CTRL+D. If you’re working in normal view, this opens a note pane at the bottom of the window where you can enter note text, which you’ll learn about in the next lesson.
  • Note : If you save a Word document as a Web page, Word automatically changes footnotes and endnotes to hyperlinks and moves footnotes to the end of the Web page. If the document also contains endnotes, Word places them directly after the footnotes, separating the footnotes from the endnotes with a short horizontal line.
  • When you delete a note reference mark, Word automatically renumbers the remaining notes.
  • [ Note to trainer : With Word 2003 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Word, with instructions to guide you. Important : If you don’t have Word 2003, you won’t be able to access the practice instructions.]
  • Examples of why you might need to make these types of changes: Revising a document could necessitate moving a footnote. You might switch to a new publisher who requires you to convert footnotes to endnotes or wants a different number format. You’ve divided your document into several sections, such as chapters. The lesson also covers how to place endnotes at the end of each section instead of adding them all at the end of a document.
  • Word will automatically update the numbering for any footnotes that are affected.
  • Tip : If you need to revise anything in the copied note, such as the page number of the reference, just double-click the note reference mark in the body of the document. The cursor moves directly to the note text so that you can make revisions.
  • As you see in the picture, you can also use lower or uppercase letters of the alphabet, lower or uppercase Roman numerals, or symbols.
  • This is handy, for example, if a footnote ends up being very long and you want to make it into an endnote instead.
  • To get to normal view, click Normal on the View menu.
  • Tips: You can also convert all of your footnotes to endnotes, or vice versa, at one time. The steps are in the Quick Reference Card, which is linked to at the end of the presentation. In the note pane, you can also scroll through all the footnotes or endnotes in the document.
  • You’ll have a chance in the practice session to divide a document into sections and then to add an endnote to the end of a section.
  • You’ll have a chance in the practice session to divide a document into sections and then to add an endnote to the end of a section.
  • You’ll also get these details in the practice session.
  • [ Note to trainer : With Word 2003 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Word, with instructions to guide you. Important : If you don’t have Word 2003, you won’t be able to access the practice instructions.]
  • Using This Template This Microsoft Office PowerPoint ® template has training content about inserting, using, and customizing footnotes and endnotes in Word 2003. It’s geared for you to present to a group and customize as necessary. This template’s content is adapted from the Microsoft Office Online Training course called “Create footnotes and endnotes.” Features of the template Title slide: On the very first slide, there is placeholder text over which you should type the name of your company. Or you can delete the text box altogether if you don’t want this text. Animations: Custom animation effects are applied throughout the presentation. These effects include entrance effects called Peek and Stretch , and occasionally, Dissolve in . All effects play in previous versions back to Microsoft PowerPoint 2000. To alter animation effects, go to the Slide Show menu, click Custom Animation , and work with the options that appear. If this presentation contains a Macromedia Flash animation: To play the Flash file, you must register a Microsoft ActiveX ® control, called Shockwave Flash Object, on your computer. To do this, download the latest version of the Macromedia Flash Player from the Macromedia Web site. Slide transitions: The Wipe Down transition is applied throughout the show. If you want a different one, go to the Slide Show menu, click Slide Transition , and work with the options that appear. Hyperlinks to online course: The template contains links to the online version of this training course. The links take you to the hands-on practice session for each lesson and to the Quick Reference Card that is published for this course. Please take note: You must have Word 2003 installed to view the hands-on practice sessions. Headers and footers: The template contains a footer that has the course title. You can change or remove the footers in the Header and Footer dialog box (which opens from the View menu).

05 ms office 05 ms office Presentation Transcript

  • Microsoft ® Office Word 2003 Training Create footnotes and endnotes Peace River Distributing presents:
  • Course contents
    • Overview: Be a footnote and endnote whiz
    • Lesson 1: Add footnotes and endnotes
    • Lesson 2: Beyond the basics
    Create footnotes and endnotes Each lesson includes a list of suggested tasks and a set of test questions.
    • Footnotes and endnotes are used to show the source of borrowed material or to provide supplementary or explanatory information. Footnotes go at the bottom of a page, and endnotes go at the end of a document.
    Overview: Be a footnote and endnote whiz Create footnotes and endnotes This course shows you how to insert footnotes and endnotes; convert footnotes to endnotes and vice versa; and move, copy, delete, and customize notes.
  • Course goals
    • Add footnotes and endnotes.
    • Delete footnotes and endnotes.
    • Customize footnotes and endnotes.
    Create footnotes and endnotes
  • Lesson 1 Add footnotes and endnotes
  • Add footnotes and endnotes
    • When you write a document that requires research, you typically credit your sources by adding a note, either at the bottom of the page with a footnote, or at the end of the document with an endnote.
    • You can also use footnotes and endnotes to enter explanatory material or even an aside comment that wouldn’t fit with the main flow of text in the document body.
    Create footnotes and endnotes Give credit to your sources or add explanatory material.
  • Should you use footnotes, or endnotes?
    • The basic difference between a footnote and an endnote is where it is placed. A footnote is at the bottom of a page, and an endnote is at the end of a document.
    • Regardless of the type of source you reference, or the type of comment or explanatory note you add, you can use either a footnote or an endnote. They serve much the same purpose.
    Create footnotes and endnotes
    • Footnote
    • Endnote
    • Note reference marks
  • Should you use footnotes, or endnotes?
    • For both footnotes and endnotes, a note reference mark in the body text indicates that additional information is in a footnote or endnote.
    Create footnotes and endnotes
    • Footnote
    • Endnote
    • Note reference marks
    One subtle difference: Footnotes and endnotes use different numbering systems to tell readers where to look for notes. We'll talk more about that in the next lesson.
  • Should you use footnotes, or endnotes?
    • Footnotes and endnotes are both separated from the body text by a short horizontal line.
    Create footnotes and endnotes
    • Footnote
    • Endnote
    • Note reference marks
    And both have note text, either at the bottom of the page or the end of the document. The note text in both is in a smaller font size than the body text is.
  • Things to consider when deciding which to use
    • Because footnotes appear at the bottom of the page, readers can see them in context, when the source material or an additional explanation might be most useful.
    • On the other hand, if sources or supplementary information can be looked at afterward, endnotes might be best.
    Create footnotes and endnotes When note text is long, endnotes might be best.
  • Things to consider when deciding which to use
    • Also consider that there’s less space for note text at the bottom of the page in a footnote. If a footnote is very long, it will continue on to the bottom of the next page.
    Create footnotes and endnotes When note text is long, endnotes might be best. In that case, you might want to use an endnote instead.
  • Things to consider when deciding which to use
    • Whether to use footnotes or endnotes may be determined by your preference, by your publisher, or by the style guidelines of your workplace.
    Create footnotes and endnotes When note text is long, endnotes might be best. You don't have to commit to one style or the other: Word lets you use both footnotes and endnotes in the same document.
  • Add a footnote or endnote
    • Imagine that you need to enter a footnote or endnote in a paper about the solar system to acknowledge a source about the Mariner space missions.
    • Begin by positioning the cursor where you want the note reference mark to appear.
    Create footnotes and endnotes Inserting a footnote or endnote
  • Add a footnote or endnote
    • Then:
    Create footnotes and endnotes Inserting a footnote or endnote
    • On the Insert menu, point to Reference , and then click Footnote .
    • In the Footnote and Endnote dialog box, click either Footnotes or Endnotes , and then click the Insert button at the bottom of the dialog box.
  • Add a footnote or endnote
    • Then:
    Create footnotes and endnotes Inserting a footnote or endnote
    • Word adds and automatically numbers the note reference mark at the insertion point.
    • A note reference mark with the same number is inserted at the bottom of the page or at the end of the document. Beside the reference number, type your note text.
  • Add a footnote or endnote
    • When you add the next footnote or endnote, Word automatically numbers it in the correct sequence.
    Create footnotes and endnotes Inserting a footnote or endnote If you later add a note before this note, Word numbers the new note correctly and renumbers the other notes in the document.
  • See notes on screen
    • If you want to review your note text after you enter it, you don’t have to scroll down to the bottom of the page or to the end of the document.
    • Instead, rest the pointer on the note reference mark in the document. The note text appears in a ScreenTip.
    Create footnotes and endnotes A footnote in a ScreenTip
  • Delete footnotes and endnotes
    • To delete a note, select the note reference mark in the body of your document and press DELETE. This also deletes the note reference mark and the text at the bottom of the page or at the end of the document.
    • Don’t try to delete the note by just deleting the note text itself. That leaves the note reference mark in the body of the text.
    Create footnotes and endnotes To delete a footnote or endnote, delete the note reference mark.
  • Suggestions for practice
    • Add a footnote.
    • Add an endnote.
    • See a note on screen.
    • Delete a note.
    Create footnotes and endnotes Online practice (requires Word 2003)
  • Test 1, question 1
    • On which menu is the Footnote command? (Pick one answer.)
    Create footnotes and endnotes
    • The Format menu.
    • The Insert menu .
    • The Edit menu.
  • Test 1, question 1: Answer
    • The Insert menu.
    Create footnotes and endnotes You’re inserting a footnote, so use the Insert menu, and then go to the Reference command.
  • Test 1, question 2
    • How do you delete a footnote? (Pick one answer.)
    Create footnotes and endnotes
    • Delete the note reference mark at the bottom of the page.
    • Delete the note text at the bottom of the page.
    • Delete the note reference mark in the body of the document.
  • Test 1, question 2: Answer
    • Delete the note reference mark in the body of the document.
    Create footnotes and endnotes That will delete everything, all at one time.
  • Test 1, question 3
    • The main difference between a footnote and an endnote is where it is placed. (Pick one answer.)
    Create footnotes and endnotes
    • True.
    • False.
  • Test 1, question 3: Answer
    • True.
    Create footnotes and endnotes A footnote is at the bottom of a page and an endnote is at the end of a document or possibly at the end of a section.
  • Lesson 2 Beyond the basics
  • Beyond the basics
    • Sometimes you make revisions in your document that make it necessary to change your footnotes or endnotes.
    • This lesson shows you how to move or copy footnotes or endnotes, change the number format of note reference marks, and convert footnotes to endnotes and vice versa.
    Create footnotes and endnotes Moving footnotes, and converting footnotes to endnotes
  • Move or copy notes
    • If you add a footnote or endnote in one location and then decide it should be in another location, you don’t need to delete it and start over again.
    • Just move it by selecting the note reference mark in the body of the document and dragging it to the new location. The note text arrives in the new destination as well.
    Create footnotes and endnotes Moving a footnote from one location to another
  • Move or copy notes
    • Or perhaps you’re using the same source again in another note. You can copy a note by selecting the note reference mark, holding down CTRL, and then dragging the mark to the new location.
    Create footnotes and endnotes Moving a footnote from one location to another Word automatically renumbers the new note reference mark in the new location.
  • Change number format
    • When you insert a footnote or endnote, Word automatically uses a standard number format: Arabic (1,2,3) for footnotes and lowercase Roman numerals (i,ii,iii) for endnotes.
    • If you’d like, you can switch to a different numbering format in the Footnote and Endnote dialog box.
    Create footnotes and endnotes Selecting different number formats for footnotes and endnotes
  • Convert footnotes to endnotes and vice versa
    • After you’ve inserted either footnotes or endnotes, you can convert them.
    • To convert footnotes to endnotes, or vice versa, work in the note pane in the bottom of the document window.
    Create footnotes and endnotes The note pane visible at the bottom of the page
  • Convert footnotes to endnotes and vice versa
    • Do the following:
    Create footnotes and endnotes The note pane visible at the bottom of the page
    • In normal view, click Footnotes on the View menu. If a message appears, click View footnote area or View endnote area , and then click OK .
    • In the note pane, click the arrow to open the drop-down list, and then click either All Footnotes or All Endnotes to display the notes you want to convert.
  • Convert footnotes to endnotes and vice versa
    • Do the following:
    Create footnotes and endnotes The note pane visible at the bottom of the page
    • Select the note reference mark of the note you want to convert, right-click, and then click Convert to Footnote or Convert to Endnote . Do this for each note you want to convert.
  • Add endnotes at the end of sections
    • Just as a book can be divided into chapters, a Word document can be divided into sections.
    • If a document is divided into sections instead of being one long continuous document, you can add endnotes to the end of sections instead of having them all at the end of the document.
    Create footnotes and endnotes Choosing to enter an endnote at the end of a section
  • Add endnotes at the end of sections
    • To do this:
    Create footnotes and endnotes Choosing to enter an endnote at the end of a section
    • On the Insert menu, point to Reference , and then click Footnote .
    • In the Footnote and Endnote dialog box, select Endnotes , and in the drop-down list next to it, select End of section .
  • Add endnotes at the end of sections
    • When you insert endnotes at the end of sections, you have the option to number the notes continuously from section to section, or to restart the numbering with each section.
    Create footnotes and endnotes Choosing to enter an endnote at the end of a section
  • Suggestions for practice
    • Move a note.
    • Copy a note.
    • Convert footnotes to endnotes.
    • Change the number format.
    • Add an endnote to the end of a section.
    • Create a new separator line.
    Create footnotes and endnotes Online practice (requires Word 2003)
  • Test 2, question 1
    • Which view must you be in to see the note pane? (Pick one answer.)
    Create footnotes and endnotes
    • Print layout view.
    • Normal view.
    • Web layout view
  • Test 2, question 1: Answer
    • Normal view.
    Create footnotes and endnotes Then click Footnotes on the View menu to open the note pane.
  • Test 2, question 2
    • To copy a note, you first select the note reference mark and then press which key? (Pick one answer.)
    Create footnotes and endnotes
    • CTRL.
    • ALT.
    • SHIFT.
  • Test 2, question 2: Answer
    • CTRL.
    Create footnotes and endnotes You’re in control.
  • Test 2, question 3
    • You can copy a footnote or endnote by selecting the note reference mark in the body of the document and dragging it to the new location. (Pick one answer.)
    Create footnotes and endnotes
    • True.
    • False.
  • Test 2, question 3: Answer
    • False.
    Create footnotes and endnotes Selecting the note reference mark and dragging it moves the note reference mark and the note text to a new location. To copy a footnote or endnote, select the note reference mark, hold down CTRL, and then drag the mark to the new location.
  • Quick Reference Card
    • For a summary of the tasks covered in this course, view the Quick Reference Card .
    Create footnotes and endnotes
  • USING THIS TEMPLATE See the notes pane or view the full notes page ( View menu) for detailed help on this template.