Participatory project planning

Introduction to Participatory Project Planning For the betterment of your project proposal

Project Cycle and PDM Planning Implementation Evaluation Project Cycle and PDM Project Design Matrix PDM

Image of PDM

Participatory Planning is aiming to produce a PDM with a collaboration among stakeholders. Planning Implementation Evaluation PROJECT CYCLE Planning Goal

Planning Steps
Confirm Project Framework
Analyze Stakeholders
Understand Achievement
Analyze Problems
Analyze Objectives
Select Project Approaches
Prepare Logical Framework
Conduct Internal Appraisal
Prepare the ANNEX Form
Submit your Plan

Stakeholder Analysis Problem Analysis Objective Analysis Project Selection PDM Steps of Planning Workshop Beneficiary Victims Decision Govenment Ministry of ag. farmer researchers …… ... Stakeholder Analysis 2 Cause 1 Core Problem Cause 2 Problem Analysis Problem1 Problem2 Cause 3 4 Mean 1 Core Objective Mean 2 Objective Analysis Objective 1 Objective 2 Mean 3 5 Mean 1 Core Objective Mean 2 Project Selection Objective 1 Objective 1 Mean 3 6 PDM 7

Participatory Approach Participants ・ Beneficiaries ・ government officers ・ Experts/ technicians ・ Donor agency ・ Others ・ Moderator + Using “Cards” to visualize the analysis and discussions

Rules of the Workshop
Write you own statement on a card.
Write only one statement in a full sentence per card.
Make your statement brief and specific
Stick to the concrete expression, and avoid abstractions and generalizations
Write your statements on the cards before discussing them
Do not remove a card from the board before a consensus is obtained.
Do not ask who wrote a particular card

Scenes from Planning workshops

Stakeholder Analysis Steps of Planning Workshop
Analysis frame with concerning stakeholders.
Information about not only problems, but also potentials must be clarified.
To decide the target group, who is the focused group of the project
Beneficiary Victims Decision Govenment Ministry of ag. farmer researchers …… ... Stakeholder Analysis 1

Steps of Planning Workshop
“ Cause”-”Effect” analysis
A problem tree is constructed by cause-effect analysis.
Clarify the complexity of the problems.
Problem Analysis Cause 1 Core Problem Cause 2 Problem Analysis Problem1 Problem2 Cause 3 2

“ Means”-”Ends” analysis
A objectives tree is constructed by means-ends analysis.
Clarify the various solutions of the problems.
Better utilize the strength of stakeholders.
Objective Analysis Mean 1 Core Objective Mean 2 Objective Analysis Objective 1 Objective 2 Mean 3 3

Consider the limitation of budget, time, and other resource.
Select the best bunch of solutions as a project.
Project Selection Mean 1 Core Objective Mean 2 Project Selection Objective 1 Objective 1 Mean 3 4

Project designing
Narrative summary
Indicators
Assumptions (external conditions)
PDM PDM 5

Narrative Summary
Overall goal
　　　 An expected development effect when project purpose is accomplished.
Project purpose
　　　 A purpose accomplished from outputs by implementing the project.
Outputs
　　 Outputs accomplished after necessary activities are implemented.
Activities
　　　 Necessary activities to accomplish outputs.
Inputs
　　　 Necessary human resource and equipment to implement the activity.

Setting Important assumptions
They need to be satisfied in order to make the project successful.
They can not be controlled within the project.
It is not certain as if the assumptions happen or not. 　　　

Vertical logic of PDM

Objectively Verifiable Indicators ・ By when? ・ Who(what)? ・ How much? ・ What happen? Measurement for Monitoring & Evaluation Indicators should be set as much objectively as possible. How to obtain indicators must be identified clearly.

Utilization of PDM in Monitoring Indicators Achieved Indicators Planned Compare Progressed as planned?

Utilization of PDM in Evaluation (with five criteria) Efficiency Effectiveness Impact Relevance Sustainability

For further information; There are several learning materials available in websites of World Bank http://www-wds.worldbank.org/servlet/WDS_IBank_Servlet?pcont=details&eid=000160016_20050607122225 “ The logframe handbook : a logical framework approach to project cycle management, Vol. 1 of 1 “ Asian Development Bank http://www.adb.org/Documents/Guidelines/Logical_Framework/default.asp “ Using the Logical Framework for Sector Analysis and Project Design: A User's Guide”

Participatory project planning

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