Introduction to Participatory Project Planning For the betterment of your project proposal

Project Cycle and PDM Planning Implementation Evaluation Project Cycle and PDM Project Design Matrix PDM

Image of PDM

Participatory Planning is aiming to produce a PDM with a collaboration among stakeholders. Planning Implementation Evaluation PROJECT CYCLE Planning Goal

Planning Steps Confirm Project Framework Analyze Stakeholders Understand Achievement Analyze Problems Analyze Objectives Select Project Approaches Prepare Logical Framework Conduct Internal Appraisal Prepare the ANNEX Form Submit your Plan

Confirm Project Framework

Analyze Stakeholders

Understand Achievement

Analyze Problems

Analyze Objectives

Select Project Approaches

Prepare Logical Framework

Conduct Internal Appraisal

Prepare the ANNEX Form

Submit your Plan

Stakeholder Analysis Problem Analysis Objective Analysis Project Selection PDM Steps of Planning Workshop Beneficiary Victims Decision Govenment Ministry of ag. farmer researchers …… ... Stakeholder Analysis 2 Cause 1 Core Problem Cause 2 Problem Analysis Problem1 Problem2 Cause 3 4 Mean 1 Core Objective Mean 2 Objective Analysis Objective 1 Objective 2 Mean 3 5 Mean 1 Core Objective Mean 2 Project Selection Objective 1 Objective 1 Mean 3 6 PDM 7

Participatory Approach Participants ・ Beneficiaries ・ government officers ・ Experts/ technicians ・ Donor agency ・ Others ・ Moderator + Using “Cards” to visualize the analysis and discussions

Rules of the Workshop Write you own statement on a card. Write only one statement in a full sentence per card. Make your statement brief and specific Stick to the concrete expression, and avoid abstractions and generalizations Write your statements on the cards before discussing them Do not remove a card from the board before a consensus is obtained. Do not ask who wrote a particular card

Write you own statement on a card.

Write only one statement in a full sentence per card.

Make your statement brief and specific

Stick to the concrete expression, and avoid abstractions and generalizations

Write your statements on the cards before discussing them

Do not remove a card from the board before a consensus is obtained.

Do not ask who wrote a particular card

Scenes from Planning workshops

Stakeholder Analysis Steps of Planning Workshop Analysis frame with concerning stakeholders. Information about not only problems, but also potentials must be clarified. To decide the target group, who is the focused group of the project Beneficiary Victims Decision Govenment Ministry of ag. farmer researchers …… ... Stakeholder Analysis 1

Analysis frame with concerning stakeholders.

Information about not only problems, but also potentials must be clarified.

To decide the target group, who is the focused group of the project

Steps of Planning Workshop “ Cause”-”Effect” analysis A problem tree is constructed by cause-effect analysis. Clarify the complexity of the problems. Problem Analysis Cause 1 Core Problem Cause 2 Problem Analysis Problem1 Problem2 Cause 3 2

“ Cause”-”Effect” analysis

A problem tree is constructed by cause-effect analysis.

Clarify the complexity of the problems.

Steps of Planning Workshop “ Means”-”Ends” analysis A objectives tree is constructed by means-ends analysis. Clarify the various solutions of the problems. Better utilize the strength of stakeholders. Objective Analysis Mean 1 Core Objective Mean 2 Objective Analysis Objective 1 Objective 2 Mean 3 3

“ Means”-”Ends” analysis

A objectives tree is constructed by means-ends analysis.

Clarify the various solutions of the problems.

Better utilize the strength of stakeholders.

Steps of Planning Workshop Consider the limitation of budget, time, and other resource. Select the best bunch of solutions as a project. Project Selection Mean 1 Core Objective Mean 2 Project Selection Objective 1 Objective 1 Mean 3 4

Consider the limitation of budget, time, and other resource.

Select the best bunch of solutions as a project.

Steps of Planning Workshop Project designing Narrative summary Indicators Assumptions (external conditions) PDM PDM 5

Project designing

Narrative summary

Indicators

Assumptions (external conditions)

Narrative Summary Overall goal An expected development effect when project purpose is accomplished. Project purpose A purpose accomplished from outputs by implementing the project. Outputs Outputs accomplished after necessary activities are implemented. Activities Necessary activities to accomplish outputs. Inputs Necessary human resource and equipment to implement the activity.

Overall goal

An expected development effect when project purpose is accomplished.

Project purpose

A purpose accomplished from outputs by implementing the project.

Outputs

Outputs accomplished after necessary activities are implemented.

Activities

Necessary activities to accomplish outputs.

Inputs

Necessary human resource and equipment to implement the activity.

Setting Important assumptions They need to be satisfied in order to make the project successful. They can not be controlled within the project. It is not certain as if the assumptions happen or not.

They need to be satisfied in order to make the project successful.

They can not be controlled within the project.

It is not certain as if the assumptions happen or not.

Vertical logic of PDM

Objectively Verifiable Indicators ・ By when? ・ Who(what)? ・ How much? ・ What happen? Measurement for Monitoring & Evaluation Indicators should be set as much objectively as possible. How to obtain indicators must be identified clearly.

Utilization of PDM in Monitoring Indicators Achieved Indicators Planned Compare Progressed as planned?

Utilization of PDM in Evaluation (with five criteria) Efficiency Effectiveness Impact Relevance Sustainability

For further information; There are several learning materials available in websites of World Bank http://www-wds.worldbank.org/servlet/WDS_IBank_Servlet?pcont=details&eid=000160016_20050607122225 “ The logframe handbook : a logical framework approach to project cycle management, Vol. 1 of 1 “ Asian Development Bank http://www.adb.org/Documents/Guidelines/Logical_Framework/default.asp “ Using the Logical Framework for Sector Analysis and Project Design: A User's Guide”