Your SlideShare is downloading. ×
Cms Train The Trainer Guide
Upcoming SlideShare
Loading in...5

Thanks for flagging this SlideShare!

Oops! An error has occurred.

Saving this for later? Get the SlideShare app to save on your phone or tablet. Read anywhere, anytime – even offline.
Text the download link to your phone
Standard text messaging rates apply

Cms Train The Trainer Guide


Published on

  • Be the first to comment

  • Be the first to like this

No Downloads
Total Views
On Slideshare
From Embeds
Number of Embeds
Embeds 0
No embeds

Report content
Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

No notes for slide


  • 1. CMS Train the Trainer
    • The training site is HTTP://
    • 2. Choose a site to practice.
    • 3. Sign in using- username: CMSUser#any number (1-20) Password: CMSUser#(Same as the Username #) You will see
    • 4. Now you need to begin to edit, so click on “Edit View”
    • 5. Once you are on “Edit View” you can edit your page.
    Editing the Banner requires approval
    • Click on “Update” Use your Microsoft Outlook username/password
    • 6. You need to email to change the Banner. There are other options for changes to location, address, adding or changing grades and PTA/PA or Parent Coordinator Information.
    Editing the Top Links
    • To edit Top Links, click on Top Links and then click on Create Web Page
    • 7. Then type in the name of your web page in the “Page Title” text box
    • 8. Click on “Save New Web Page”
    • 9. Give your top link a name and a description. It can be the same for each. Click “OK”. You will see your Link on the Top Links. Afterwards you can edit that page adding images, hyperlinks, etc.
    Making Edits, Saving, Approving- Top Text and Bottom Text
    Once you add changes you need to “preview”, “save and exit”, then “approve” changes. You will not see your changes until you do all three steps above.
    If you have approval status, you can decide to “approve”, or “publish”, your work so that anyone going to your site can read the content you have updated. Do this only when you are absolutely sure that you have the content exactly the way you want it. The information will be immediately available on the live site.
    Also, once you have saved your work you can allow people in your office (if they have permission to edit your site) to review what you have down. This is a good way to refine your work without publishing it to the site for view of the general public.
    When you Submit your work, Switch to Live View will Not Reveal the page, because it is not “live”, or published. This is good if you are still working on the content and it’s not ready for public viewing! However, you can preview your work as if it were published, by selecting preview.
    • The steps are the same for any changes. Use the tools on the tool bar needed and don’t forget to “Save and Exit” and “Approve” to publish.
    Editing the Summary Page (Overview)
    • To make changes to the summary, which is located on the left navigation bar, click on “Edit Page”, and “Overview”. Use the text box to make changes. Add images, hyperlinks, text and/or any content that you choose.
    • 10. The top area is good for summary information, important announcements and so on.
    • 11. Any postings (links to other web pages) that you add will appear in between the two editing areas.
    • 12. Anything added in the bottom text area appears below the postings. It is good for adding notes, contact phone numbers and so on.
    • 13. Go to “Edit View”, and make a change to the Top Text. You will see there is a text box similar to one used in Microsoft Office. Let us take a look at the toolbar.

    Right Navigation Bar (School Details)
    The right navigation bar is for “School Details”. It includes: principal, local Instructional Superintendent, Parent Coordinator, Community Superintendent, etc.
    These can be changed but you need to use the Location Code Generation and Management System (LCGMS). You cannot change the channels yourself, nor can the appearance of the channel button, but you request more or fewer channels by contacting OWS through this LCGMS form.
    Uploading Images
    • Click on “Edit Page”
    • 46. Click on “Photo Album”
    • 47. Click on “Add a Photo”
    • 48. Fill in a “Page Title” and a “Summary”
    • 49. Click on the mountain landscape icon to browse for a photo.
    • 50. You then can add image that are “shared” on the CMS site or upload your own image. Click on “Insert Shared Image” and choose an image.

    • You can add images that are “Local to your Computer” (one saved on your computer) and upload it to the photo album.
    • 51. This step can be skipped if the image has a file extension. For example, if it is stored on your computer school.jpg
    • 52. Browse for a photo, and add an alternative text. Click “Insert”.
    Hint: You can add “animated gifs” An animated gif is a graphic image on the Web that moves.
    Inserting and Image and Resizing
    When adding a photo of the school it may be too large and will need to be resized. There are ways of making it smaller. The photos must be 318 pixels wide. You will upload using the Image Manager but if it is too large you will see this message.
    • Take a photo, try to upload. If you get the above message follow the steps provided below.
    • 53. Go to Http://
    • 54. Upload the photo and follow website’s directions to resize. There are other Image Resizing programs. See handout
    Adding Events to the Calendar
    • Go to “Edit Page”.
    • 55. Click on the “Events” channel on the right navigation bar.
    • 56. Click on “Create an Event”
    • 57. Complete the text boxes with relevant information.
    Date format is as shown
    Creating a Posting that Goes Directly to A Document
    You can create a posting link that jumps directly to a file instead of to your typed in content. For example, if you have a document that is important to bring to the reader’s attention, the posting link can be clicked on and the file will open up. This way the user does not have to navigate to the interior of the posting and be further guided to the link.
    Inserting a Document
    You can insert a document link into the main body of your posting by clicking on the “Document Manager” Tool from the formatting toolbar.
    • Click on the “Document Manager” tool and then follow the directions.
    • 58. You will see tabs for either “Upload Document” or “Local Attachment”
    • 59. Follow the directions by clicking “Insert” and don’t forget to include a tool tip. Tool tips are used in conjunction with a cursor. It is descriptive information, such as “click here” that appears when you hover over a word.
    Creating a Posting that Goes Directly to a Document
    You can create a posting link that jumps directly to a file instead of to your typed in content. For example, if you have a document that is important to bring to the reader’s attention, the posting link can be clicked on and the file will open up. This way the user does not have to navigate to the interior of the posting and be further guided to the link.
    • Click on “Edit Page”
    • 60. Click on “Add a File Attachment”
    • 61. Choose either Shared Attachment or Local Attachment
    • 62. You will see the Attachment Source and browse for your document
    • 63. Example of each:
    • 64. Shared Attachment
    • 65. Local Attachment
    • 66. Click “Insert”, give your Document a Title in the “body” textbox and then save and approve.
    Adding information to the Map Page
    The Maps and Directions Page includes an interactive map, a chart showing local public transportation, and an interactive directions section. These pre loaded sections cannot be edited by the CMS editor. However, text and psoting can be added below.
    • Click on “Maps and Directions”
    • 67. Click on “Edit Web” Page
    • 68. Add text to these boxes.
    • 69. Save and be sure to approve your work.