Powerpoint Tips
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Powerpoint Tips

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  • (Hartley & Davies, 1986)

Powerpoint Tips Powerpoint Tips Presentation Transcript

  • Guidelines for Preparing Slides Powerpoint
  • FOR A SUCCESSFUL PRESENTATION
    • Plan carefully
    • Do your research/ know your subject
    • Know your audience
    • Have a clear objective
    • Time your presentation
    • Practice your presentation
    • Speak comfortably and clearly.
  • PowerPoint
    • Advantages……
    • Professional
    • Portable
    • Clear Image
    • Easy to compile slides.
  • PowerPoint
    • Advantages……
    • Good for graphs and pictures
    • Economical
    • Slides can be modified and re-used
    • Space for notes.
  • PowerPoint
    • Disadvantages…
    • Requirement to be familiar with PowerPoint and its different versions
    • Original outlay
    • Tendency to overuse features
    • ‘ death by PowerPoint’.
  • Your Slides are Not your Presentation
    • Your slides are a focus for your presentation
    • Heighten retention -10%
    • Improve understanding
    • Students comprehend 7% of information delivered verbally
    • They comprehend 87% of information delivered verbally and visually.
  • Attention Span Problem
    • Students can recall approximately 70% of the content from the first 10 minutes of the lecture but only 20% from the last 10 minutes
    • Put your most important facts in your first few slides.
  • PowerPoint
    • Do not set PowerPoint on timer – manual use
    • Do not stand in front of slide show
    • Use remote if available
    • You can use the “custom animation” feature to make each bullet point appear one at a time.
  • Powerpoint
    • Keep brief
    • Use to reinforce key points
    • Use phrases/words not sentences
    • Number or bullet items
    • Emphasise points with colour
    • Use pictures and charts.
  • USE OF AIDS IN INSTRUCTION
    • HOW MANY?
    • Depends on speaker, speaking style and presentation
    • Slide 10 to 20 seconds minimum
    • Slide 2 minutes maximum
    • Slide average one minute.
  • PowerPoint
    • Outline formats are easier to follow
    • No more than one topic per slide
    • Kiss- keep it simple and straightforward
  • PowerPoint
    • Use text, animations,graphics, videos, charts and sound effects that promote this theme
    • Use the same animation in all slides
    • But too many effects are distracting.
  • PowerPoint
    • When using models or props or carrying out demonstrations
    • Blank out screen(press B or W on keyboard or slide screen across on projector)
    • When finished with prop or demonstration, put away and continue with your presentation.
  • Use Bullets Not Numbers
    • Bullets imply no significant order
    • Use numbers only to show rank or sequence.
    PowerPoint
  • Use the 7 X 7 rule: PowerPoint
    • 7 bullets per slide max
    • 7 words per bullet max.
  •  
  • Prominence
    • Greatest
    • Prominence
    • Least
    • Prominent
    • Next
    • Prominent
    This point and the title will receive the most attention. Subsequent points will receive lesser attention. Final point will receive almost as much attention as the first point .
  • Fonts
    • Face
    • -Ariel- Easy to read
    • Augsburger Initials-hard to read
    • Type
    • Sans Serif has no “feet”- easy to read
    • Serif has “feet”- harder to read.
  • Fonts
      • Mixed Case. (Sentence case)
      • NO ALL CAPS
      • THIS IS HARDER TO READ
      • Stick to the same font on each slide, and throughout the whole presentation
    • Attributes
      • No more than two fonts.
  • Fonts
    • Left – body text
    • Left justify bullets
    • Centre – titles
            • Alignment
    • Avoid abbreviations & acronyms
    • Limit punctuation.
  • Use a Readable Typeface and Font
    • Sans serif (no curly feet) such as Arial or universal for body text.
    Fonts
    • Use serif such as Times New Roman for titles only
  • Select Readable Type Size This is 40 point
    • Minimum 36 point for titles
    • 24 point for body text
    • This is 32 point
    45 point 40 point 36 point 30 point 24 point 20 point 16 point 10 point Fonts
  • Adjust Lettering to discriminate or emphasize
    • Make titles a larger type size than body elements
    • Keep same text sizes throughout
    Emphasize important statements or words with bold , italic , larger size , different fonts or different colours .
  • Choose Colour Carefully
    • Use the same colour consistently throughout the presentation
    • Use light letters on a dark background
    • Or dark letters on a light background.
    • Be consistent – use same background colour on every single slide
    • Try to stay away from “astrobright” colors - they are hard to read
    • Stay away from red / green combinations for people who are color blind.
    Colour
  • Red & Green Should Never Be Seen
  • Colour
    • Cool colors ( blues , greens ) – use for background
    • Warm colors ( reds , yellows ) – use for foreground elements
    GOOD This shows warm foreground colour on a cool background color POOR This shows cool foreground colour on a warm background color
  • Allow plenty of room around borders and illustrations
    • Graphics,clipart and pictures to left hand side of slide
    • Do not centre.
    Graphics
  • ClipArt and Pictures
  • Movie Clips
  • Animation
  • Use Solid Colors instead of fill Patterns on Charts
    • Patterns on bars or pie slices cause confusion.
  • Use Solid Colors instead of fill Patterns on Charts Solid colors convey a clear bold message
  • Graphs and Charts cont…. Incident Commander Sector 1 Commander Command Support Sector 3 Commander
  • Summary
    • FOR EFFECTIVE SLIDES
    • Use design templates
    • Standardize position, colour and layout
    • Necessary information
    • Limit information to essential.
  • Summary
    • Content self evident
    • Contrasting colour scheme
    • Consistent effects, transitions, animations.
  • Summary
    • TEXT
    • 7 by 7 rule
    • Avoid long sentences
    • Font size 18 to 48 point
    • Larger font – important information
    • Text contrast with background.
  • Summary
    • Fancy font hard to read
    • ALL CAPITALS HARD TO READ
    • Avoid abbreviations and acronyms
    • Limit punctuation marks.
  • Summary
    • CLIP ART and GRAPHICS
    • Should balance the slide
    • Enhance text not overwhelm
    • 2 graphics per slide max
    • Kiss.
  • For more help a tutorial on PowerPoint is available at this web site http://oregonstate.edu/instruction/ed596/ppoint/pphome.html The following sites have unique PPT templates: http://www.presentersuniversity.com (may need to register to access this site) http://www.websiteestates.com/ppoint.html http://www.graphicsland.com/powerpoint-templates.html