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Powerpoint Tips

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  • (Hartley & Davies, 1986)
  • Transcript

    • 1. Guidelines for Preparing Slides Powerpoint
    • 2. FOR A SUCCESSFUL PRESENTATION
      • Plan carefully
      • Do your research/ know your subject
      • Know your audience
      • Have a clear objective
      • Time your presentation
      • Practice your presentation
      • Speak comfortably and clearly.
    • 3. PowerPoint
      • Advantages……
      • Professional
      • Portable
      • Clear Image
      • Easy to compile slides.
    • 4. PowerPoint
      • Advantages……
      • Good for graphs and pictures
      • Economical
      • Slides can be modified and re-used
      • Space for notes.
    • 5. PowerPoint
      • Disadvantages…
      • Requirement to be familiar with PowerPoint and its different versions
      • Original outlay
      • Tendency to overuse features
      • ‘ death by PowerPoint’.
    • 6. Your Slides are Not your Presentation
      • Your slides are a focus for your presentation
      • Heighten retention -10%
      • Improve understanding
      • Students comprehend 7% of information delivered verbally
      • They comprehend 87% of information delivered verbally and visually.
    • 7. Attention Span Problem
      • Students can recall approximately 70% of the content from the first 10 minutes of the lecture but only 20% from the last 10 minutes
      • Put your most important facts in your first few slides.
    • 8. PowerPoint
      • Do not set PowerPoint on timer – manual use
      • Do not stand in front of slide show
      • Use remote if available
      • You can use the “custom animation” feature to make each bullet point appear one at a time.
    • 9. Powerpoint
      • Keep brief
      • Use to reinforce key points
      • Use phrases/words not sentences
      • Number or bullet items
      • Emphasise points with colour
      • Use pictures and charts.
    • 10. USE OF AIDS IN INSTRUCTION
      • HOW MANY?
      • Depends on speaker, speaking style and presentation
      • Slide 10 to 20 seconds minimum
      • Slide 2 minutes maximum
      • Slide average one minute.
    • 11. PowerPoint
      • Outline formats are easier to follow
      • No more than one topic per slide
      • Kiss- keep it simple and straightforward
    • 12. PowerPoint
      • Use text, animations,graphics, videos, charts and sound effects that promote this theme
      • Use the same animation in all slides
      • But too many effects are distracting.
    • 13. PowerPoint
      • When using models or props or carrying out demonstrations
      • Blank out screen(press B or W on keyboard or slide screen across on projector)
      • When finished with prop or demonstration, put away and continue with your presentation.
    • 14. Use Bullets Not Numbers
      • Bullets imply no significant order
      • Use numbers only to show rank or sequence.
      PowerPoint
    • 15. Use the 7 X 7 rule: PowerPoint
      • 7 bullets per slide max
      • 7 words per bullet max.
    • 16.  
    • 17. Prominence
      • Greatest
      • Prominence
      • Least
      • Prominent
      • Next
      • Prominent
      This point and the title will receive the most attention. Subsequent points will receive lesser attention. Final point will receive almost as much attention as the first point .
    • 18. Fonts
      • Face
      • -Ariel- Easy to read
      • Augsburger Initials-hard to read
      • Type
      • Sans Serif has no “feet”- easy to read
      • Serif has “feet”- harder to read.
    • 19. Fonts
        • Mixed Case. (Sentence case)
        • NO ALL CAPS
        • THIS IS HARDER TO READ
        • Stick to the same font on each slide, and throughout the whole presentation
      • Attributes
        • No more than two fonts.
    • 20. Fonts
      • Left – body text
      • Left justify bullets
      • Centre – titles
              • Alignment
      • Avoid abbreviations & acronyms
      • Limit punctuation.
    • 21. Use a Readable Typeface and Font
      • Sans serif (no curly feet) such as Arial or universal for body text.
      Fonts
      • Use serif such as Times New Roman for titles only
    • 22. Select Readable Type Size This is 40 point
      • Minimum 36 point for titles
      • 24 point for body text
      • This is 32 point
      45 point 40 point 36 point 30 point 24 point 20 point 16 point 10 point Fonts
    • 23. Adjust Lettering to discriminate or emphasize
      • Make titles a larger type size than body elements
      • Keep same text sizes throughout
      Emphasize important statements or words with bold , italic , larger size , different fonts or different colours .
    • 24. Choose Colour Carefully
      • Use the same colour consistently throughout the presentation
      • Use light letters on a dark background
      • Or dark letters on a light background.
    • 25.
      • Be consistent – use same background colour on every single slide
      • Try to stay away from “astrobright” colors - they are hard to read
      • Stay away from red / green combinations for people who are color blind.
      Colour
    • 26. Red & Green Should Never Be Seen
    • 27. Colour
      • Cool colors ( blues , greens ) – use for background
      • Warm colors ( reds , yellows ) – use for foreground elements
      GOOD This shows warm foreground colour on a cool background color POOR This shows cool foreground colour on a warm background color
    • 28. Allow plenty of room around borders and illustrations
      • Graphics,clipart and pictures to left hand side of slide
      • Do not centre.
      Graphics
    • 29. ClipArt and Pictures
    • 30. Movie Clips
    • 31. Animation
    • 32. Use Solid Colors instead of fill Patterns on Charts
      • Patterns on bars or pie slices cause confusion.
    • 33. Use Solid Colors instead of fill Patterns on Charts Solid colors convey a clear bold message
    • 34. Graphs and Charts cont…. Incident Commander Sector 1 Commander Command Support Sector 3 Commander
    • 35. Summary
      • FOR EFFECTIVE SLIDES
      • Use design templates
      • Standardize position, colour and layout
      • Necessary information
      • Limit information to essential.
    • 36. Summary
      • Content self evident
      • Contrasting colour scheme
      • Consistent effects, transitions, animations.
    • 37. Summary
      • TEXT
      • 7 by 7 rule
      • Avoid long sentences
      • Font size 18 to 48 point
      • Larger font – important information
      • Text contrast with background.
    • 38. Summary
      • Fancy font hard to read
      • ALL CAPITALS HARD TO READ
      • Avoid abbreviations and acronyms
      • Limit punctuation marks.
    • 39. Summary
      • CLIP ART and GRAPHICS
      • Should balance the slide
      • Enhance text not overwhelm
      • 2 graphics per slide max
      • Kiss.
    • 40. For more help a tutorial on PowerPoint is available at this web site http://oregonstate.edu/instruction/ed596/ppoint/pphome.html The following sites have unique PPT templates: http://www.presentersuniversity.com (may need to register to access this site) http://www.websiteestates.com/ppoint.html http://www.graphicsland.com/powerpoint-templates.html