Powerpoint Tips


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  • (Hartley & Davies, 1986)
  • Powerpoint Tips

    1. 1. Guidelines for Preparing Slides Powerpoint
    2. 2. FOR A SUCCESSFUL PRESENTATION <ul><li>Plan carefully </li></ul><ul><li>Do your research/ know your subject </li></ul><ul><li>Know your audience </li></ul><ul><li>Have a clear objective </li></ul><ul><li>Time your presentation </li></ul><ul><li>Practice your presentation </li></ul><ul><li>Speak comfortably and clearly. </li></ul>
    3. 3. PowerPoint <ul><li>Advantages…… </li></ul><ul><li>Professional </li></ul><ul><li>Portable </li></ul><ul><li>Clear Image </li></ul><ul><li>Easy to compile slides. </li></ul>
    4. 4. PowerPoint <ul><li>Advantages…… </li></ul><ul><li>Good for graphs and pictures </li></ul><ul><li>Economical </li></ul><ul><li>Slides can be modified and re-used </li></ul><ul><li>Space for notes. </li></ul>
    5. 5. PowerPoint <ul><li>Disadvantages… </li></ul><ul><li>Requirement to be familiar with PowerPoint and its different versions </li></ul><ul><li>Original outlay </li></ul><ul><li>Tendency to overuse features </li></ul><ul><li>‘ death by PowerPoint’. </li></ul>
    6. 6. Your Slides are Not your Presentation <ul><li>Your slides are a focus for your presentation </li></ul><ul><li>Heighten retention -10% </li></ul><ul><li>Improve understanding </li></ul><ul><li>Students comprehend 7% of information delivered verbally </li></ul><ul><li>They comprehend 87% of information delivered verbally and visually. </li></ul>
    7. 7. Attention Span Problem <ul><li>Students can recall approximately 70% of the content from the first 10 minutes of the lecture but only 20% from the last 10 minutes </li></ul><ul><li>Put your most important facts in your first few slides. </li></ul>
    8. 8. PowerPoint <ul><li>Do not set PowerPoint on timer – manual use </li></ul><ul><li>Do not stand in front of slide show </li></ul><ul><li>Use remote if available </li></ul><ul><li>You can use the “custom animation” feature to make each bullet point appear one at a time. </li></ul>
    9. 9. Powerpoint <ul><li>Keep brief </li></ul><ul><li>Use to reinforce key points </li></ul><ul><li>Use phrases/words not sentences </li></ul><ul><li>Number or bullet items </li></ul><ul><li>Emphasise points with colour </li></ul><ul><li>Use pictures and charts. </li></ul>
    10. 10. USE OF AIDS IN INSTRUCTION <ul><li>HOW MANY? </li></ul><ul><li>Depends on speaker, speaking style and presentation </li></ul><ul><li>Slide 10 to 20 seconds minimum </li></ul><ul><li>Slide 2 minutes maximum </li></ul><ul><li>Slide average one minute. </li></ul>
    11. 11. PowerPoint <ul><li>Outline formats are easier to follow </li></ul><ul><li>No more than one topic per slide </li></ul><ul><li>Kiss- keep it simple and straightforward </li></ul>
    12. 12. PowerPoint <ul><li>Use text, animations,graphics, videos, charts and sound effects that promote this theme </li></ul><ul><li>Use the same animation in all slides </li></ul><ul><li>But too many effects are distracting. </li></ul>
    13. 13. PowerPoint <ul><li>When using models or props or carrying out demonstrations </li></ul><ul><li>Blank out screen(press B or W on keyboard or slide screen across on projector) </li></ul><ul><li>When finished with prop or demonstration, put away and continue with your presentation. </li></ul>
    14. 14. Use Bullets Not Numbers <ul><li>Bullets imply no significant order </li></ul><ul><li>Use numbers only to show rank or sequence. </li></ul>PowerPoint
    15. 15. Use the 7 X 7 rule: PowerPoint <ul><li>7 bullets per slide max </li></ul><ul><li>7 words per bullet max. </li></ul>
    16. 17. Prominence <ul><li>Greatest </li></ul><ul><li>Prominence </li></ul><ul><li>Least </li></ul><ul><li>Prominent </li></ul><ul><li>Next </li></ul><ul><li>Prominent </li></ul>This point and the title will receive the most attention. Subsequent points will receive lesser attention. Final point will receive almost as much attention as the first point .
    17. 18. Fonts <ul><li>Face </li></ul><ul><li>-Ariel- Easy to read </li></ul><ul><li>Augsburger Initials-hard to read </li></ul><ul><li>Type </li></ul><ul><li>Sans Serif has no “feet”- easy to read </li></ul><ul><li>Serif has “feet”- harder to read. </li></ul>
    18. 19. Fonts <ul><ul><li>Mixed Case. (Sentence case) </li></ul></ul><ul><ul><li>NO ALL CAPS </li></ul></ul><ul><ul><li>THIS IS HARDER TO READ </li></ul></ul><ul><ul><li>Stick to the same font on each slide, and throughout the whole presentation </li></ul></ul><ul><li>Attributes </li></ul><ul><ul><li>No more than two fonts. </li></ul></ul>
    19. 20. Fonts <ul><li>Left – body text </li></ul><ul><li>Left justify bullets </li></ul><ul><li>Centre – titles </li></ul><ul><ul><ul><ul><ul><li>Alignment </li></ul></ul></ul></ul></ul><ul><li>Avoid abbreviations & acronyms </li></ul><ul><li>Limit punctuation. </li></ul>
    20. 21. Use a Readable Typeface and Font <ul><li>Sans serif (no curly feet) such as Arial or universal for body text. </li></ul>Fonts <ul><li>Use serif such as Times New Roman for titles only </li></ul>
    21. 22. Select Readable Type Size This is 40 point <ul><li>Minimum 36 point for titles </li></ul><ul><li>24 point for body text </li></ul><ul><li>This is 32 point </li></ul>45 point 40 point 36 point 30 point 24 point 20 point 16 point 10 point Fonts
    22. 23. Adjust Lettering to discriminate or emphasize <ul><li>Make titles a larger type size than body elements </li></ul><ul><li>Keep same text sizes throughout </li></ul>Emphasize important statements or words with bold , italic , larger size , different fonts or different colours .
    23. 24. Choose Colour Carefully <ul><li>Use the same colour consistently throughout the presentation </li></ul><ul><li>Use light letters on a dark background </li></ul><ul><li>Or dark letters on a light background. </li></ul>
    24. 25. <ul><li>Be consistent – use same background colour on every single slide </li></ul><ul><li>Try to stay away from “astrobright” colors - they are hard to read </li></ul><ul><li>Stay away from red / green combinations for people who are color blind. </li></ul>Colour
    25. 26. Red & Green Should Never Be Seen
    26. 27. Colour <ul><li>Cool colors ( blues , greens ) – use for background </li></ul><ul><li>Warm colors ( reds , yellows ) – use for foreground elements </li></ul>GOOD This shows warm foreground colour on a cool background color POOR This shows cool foreground colour on a warm background color
    27. 28. Allow plenty of room around borders and illustrations <ul><li>Graphics,clipart and pictures to left hand side of slide </li></ul><ul><li>Do not centre. </li></ul>Graphics
    28. 29. ClipArt and Pictures
    29. 30. Movie Clips
    30. 31. Animation
    31. 32. Use Solid Colors instead of fill Patterns on Charts <ul><li>Patterns on bars or pie slices cause confusion. </li></ul>
    32. 33. Use Solid Colors instead of fill Patterns on Charts Solid colors convey a clear bold message
    33. 34. Graphs and Charts cont…. Incident Commander Sector 1 Commander Command Support Sector 3 Commander
    34. 35. Summary <ul><li>FOR EFFECTIVE SLIDES </li></ul><ul><li>Use design templates </li></ul><ul><li>Standardize position, colour and layout </li></ul><ul><li>Necessary information </li></ul><ul><li>Limit information to essential. </li></ul>
    35. 36. Summary <ul><li>Content self evident </li></ul><ul><li>Contrasting colour scheme </li></ul><ul><li>Consistent effects, transitions, animations. </li></ul>
    36. 37. Summary <ul><li>TEXT </li></ul><ul><li>7 by 7 rule </li></ul><ul><li>Avoid long sentences </li></ul><ul><li>Font size 18 to 48 point </li></ul><ul><li>Larger font – important information </li></ul><ul><li>Text contrast with background. </li></ul>
    37. 38. Summary <ul><li>Fancy font hard to read </li></ul><ul><li>ALL CAPITALS HARD TO READ </li></ul><ul><li>Avoid abbreviations and acronyms </li></ul><ul><li>Limit punctuation marks. </li></ul>
    38. 39. Summary <ul><li>CLIP ART and GRAPHICS </li></ul><ul><li>Should balance the slide </li></ul><ul><li>Enhance text not overwhelm </li></ul><ul><li>2 graphics per slide max </li></ul><ul><li>Kiss. </li></ul>
    39. 40. For more help a tutorial on PowerPoint is available at this web site http://oregonstate.edu/instruction/ed596/ppoint/pphome.html The following sites have unique PPT templates: http://www.presentersuniversity.com (may need to register to access this site) http://www.websiteestates.com/ppoint.html http://www.graphicsland.com/powerpoint-templates.html