Strategically Managing Application Usage Across Your Software Estate<br />
Agenda<br />The need for a strategic solution to Application Usage Management<br />Application Readiness<br />Business cha...
Forces Driving Application Usage ManagementApplications Have Turned Strategic<br />Software Vendors and High-Tech Manufact...
Mature monetization
Position for usage-based future</li></ul>Enterprises, Education and Governments<br /><ul><li>Avoid surprises
Step beyond discounts
Globalize usage
Rationalization of supply</li></ul>Tipping<br />Point<br />3<br />© 2011 Flexera Software, Inc.  |   Company Confidential<...
Vendors and Users Have Scrambled to Meet Usage Demands<br /><ul><li>People
Paper
Point tools(often homegrown partial solutions)
Do nothing
Audits
Local, not global
Forecasts not actual
Estimates not actual</li></ul>Software Vendors and High-Tech Manufacturers<br /><ul><li>Drive revenue & protect assets
Mature monetization
Position for usage-based future</li></ul>Enterprises, Education and Governments<br /><ul><li>Avoid surprises
Step beyond discounts
Globalize usage
Rationalization of supply</li></ul>4<br />© 2011 Flexera Software, Inc.  |   Company Confidential<br />
Software Asset Management Business Process<br />Upgrade<br />Manage<br />Deploy<br />Purchase<br />Approve<br />Request<br...
DeployEnterprise Business ChallengesApplication Readiness<br />Large scale platform migrations like Windows 7 are signific...
IT’s Approach to Software Preparation, Packaging and Deployment<br />Manual effort<br />Reactive project based approach;wo...
Can no longer manage the process manually with the increasing complexity of combinations
Limited integration with other technologies
Unprepared for new technology transitions</li></ul>Most organizations  handle the problem tactically at best.  The result—...
DeployBusiness Process Best PracticeProcess for Continuous Application Readiness<br />Identify deployed and used applicati...
Identify<br />Identify deployed and used applications<br />Application Inventory<br />Identify Software Titles and Usage<b...
Eliminate duplicate and redundant applications to reduce the overall cost of the migration <br />Rationalize<br />Currentl...
Know which applications will install and run on target platform<br />Assess Compatibility<br />Application Repository<br /...
Plan<br />Scope, resource, and plan migration projects<br />Business Priorities<br />Application Repository<br />Build Pro...
Fix compatibility issues and convert applications to required deployment format<br />Fix & Package<br />Windows 7<br />App...
Prepare and pass packaged applications                to deployment tool<br />Deploy<br />Application Repository<br />User...
ManageEnterprise Business ChallengesSoftware Asset Management<br />The number of applications and the total spend has incr...
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Strategically managing application usage across your software estate flexera software - april 2011

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Business requirements and IT environments are in a constant state of flux—creating a need for a strategic solution to Application Usage Management.

Unfortunately, most organizations are ill-equipped to deal with the pace of change.

Implementing best practice business processes is the key to gaining control, optimizing value and ensuring continuous compliance

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Strategically managing application usage across your software estate flexera software - april 2011

  1. 1. Strategically Managing Application Usage Across Your Software Estate<br />
  2. 2. Agenda<br />The need for a strategic solution to Application Usage Management<br />Application Readiness<br />Business challenges<br />Challenges with current approach<br />Business process best practices<br />Software Asset Management<br />Business challenges<br />Challenges with current approach<br />Business process best practices<br />2<br />© 2011 Flexera Software, Inc. | Company Confidential<br />
  3. 3. Forces Driving Application Usage ManagementApplications Have Turned Strategic<br />Software Vendors and High-Tech Manufacturers<br /><ul><li>Drive revenue & protect assets
  4. 4. Mature monetization
  5. 5. Position for usage-based future</li></ul>Enterprises, Education and Governments<br /><ul><li>Avoid surprises
  6. 6. Step beyond discounts
  7. 7. Globalize usage
  8. 8. Rationalization of supply</li></ul>Tipping<br />Point<br />3<br />© 2011 Flexera Software, Inc. | Company Confidential<br />
  9. 9. Vendors and Users Have Scrambled to Meet Usage Demands<br /><ul><li>People
  10. 10. Paper
  11. 11. Point tools(often homegrown partial solutions)
  12. 12. Do nothing
  13. 13. Audits
  14. 14. Local, not global
  15. 15. Forecasts not actual
  16. 16. Estimates not actual</li></ul>Software Vendors and High-Tech Manufacturers<br /><ul><li>Drive revenue & protect assets
  17. 17. Mature monetization
  18. 18. Position for usage-based future</li></ul>Enterprises, Education and Governments<br /><ul><li>Avoid surprises
  19. 19. Step beyond discounts
  20. 20. Globalize usage
  21. 21. Rationalization of supply</li></ul>4<br />© 2011 Flexera Software, Inc. | Company Confidential<br />
  22. 22. Software Asset Management Business Process<br />Upgrade<br />Manage<br />Deploy<br />Purchase<br />Approve<br />Request<br />Retire<br />With migrations and upwards of 30% of applications changing annually, Application Readiness is a continuous process<br />Process Management and Reporting<br />With software spend and compliance risk on the rise, Enterprise License Optimization can deliver continuous compliance and optimized usage<br />© 2011 Flexera Software, Inc. | Company Confidential<br />
  23. 23. DeployEnterprise Business ChallengesApplication Readiness<br />Large scale platform migrations like Windows 7 are significant projects that can be expensive and complex<br />Routine application deployments are continually required – 30% of an organization’s applications require updating, repackaging and redeployment annually<br />User centric computing environments increase software lifecycle management complexity making it increasingly difficult to manually prepare applications for deployment<br />Increasing business pressure to migrate applications and adopt new technologies quickly<br />Preparing applications for deployment can be a time consuming, risky and manual task<br />Lack of a best practice process creates a decentralized, reactive approach to application management<br />6<br />© 2011 Flexera Software, Inc. | Company Confidential<br />
  24. 24. IT’s Approach to Software Preparation, Packaging and Deployment<br />Manual effort<br />Reactive project based approach;work performed as needed or requested<br />Requests are decentralized<br />Leveraging multiple vendor tools<br />Guesswork, trial and error<br />Lack best practice standards<br /><ul><li>List of application preparation requirements continues to grow: application discovery, compatibility testing, remediation & conversion, virtualization....
  25. 25. Can no longer manage the process manually with the increasing complexity of combinations
  26. 26. Limited integration with other technologies
  27. 27. Unprepared for new technology transitions</li></ul>Most organizations handle the problem tactically at best. The result—no continuous process to prepare and deploy applications in a reliable, consistent way and no processes to proactively manage the application estate<br />7<br />
  28. 28. DeployBusiness Process Best PracticeProcess for Continuous Application Readiness<br />Identify deployed and used applications<br />Deploy<br />Fix & Package<br />Plan<br />Assess Compatibility<br />Rationalize<br />Identify<br />Eliminate duplicate applications<br />Determine suitability for migration/upgrade<br />Process Management and Reporting<br />Plan migration in line with business objectives<br />Convert applications to required format<br />Deploy packaged applications<br />© 2011 Flexera Software, Inc. | Company Confidential<br />
  29. 29. Identify<br />Identify deployed and used applications<br />Application Inventory<br />Identify Software Titles and Usage<br />Gather Inventory from SAM Server<br />(e.g., SCCM, Big Fix)<br />Analyze Software Inventory<br />Identify detailed application inventory and usage information<br />Discover applications which are being used that may not be centrally managed and monitored<br />
  30. 30. Eliminate duplicate and redundant applications to reduce the overall cost of the migration <br />Rationalize<br />Currently Used Applications<br />MarketingApplications<br />EngineeringApplications<br />FinanceApplications<br />Consolidated List of Applications to Migrate<br />Application Repository<br />Duplicate / Unused Applications<br />Eliminate applications which are not used<br />Classify and sort applications by type to create consolidated list<br />Consolidate duplicate versions<br />Consolidate multiple vendors within each type<br />Cost savings for each application not migrated<br />
  31. 31. Know which applications will install and run on target platform<br />Assess Compatibility<br />Application Repository<br />Compatibility Report<br />Remote Desktop Services<br />Automate application compatibility testing (installation and run-time)<br /> What issues are fixable?<br /> Which need to be returned to in-house development / software vendor? <br />Expedite issue resolution with detailed information on compatibility issues<br />Define optimal package deployment format for each application <br />
  32. 32. Plan<br />Scope, resource, and plan migration projects<br />Business Priorities<br />Application Repository<br />Build Project Plan<br />Align Remediation Approaches to Applications<br />Build application readiness plan<br />Incorporate business priorities<br />Plan migration project<br /> Quantify in-house packaging and use of external service providers<br /> Calculate project cost and duration<br /> Scope and budget for desktop hardware upgrades required<br />Provide enhanced decision support for project planning and budgeting <br />
  33. 33. Fix compatibility issues and convert applications to required deployment format<br />Fix & Package<br />Windows 7<br />App-V<br />Citrix<br />MSI<br />Apply fixes for Windows 7<br />Compatibility<br />Microsoft App-V Applications<br />Citrix XenApp Profiles<br />Automatically <br />Virtualize<br />Application Repository<br />Windows 7 Compatible Repackaged MSI Applications<br />VMware ThinApp<br />Repackage<br />Prepare applications for target platform<br />Windows 7: Automate fixing of “Amber” applications with over 95% success <br />Application Virtualization<br />All Leading Virtual Formats <br />Automate conversion of over 95% of existing applications to App-V format<br /> Up to 9x faster than manual sequencing<br />
  34. 34. Prepare and pass packaged applications to deployment tool<br />Deploy<br />Application Repository<br />User AcceptanceTesting<br />Deploy Using Distribution Wizard<br />Execute user acceptance testing<br />Integrate with deployment solution <br />Handoff packaged applications for deployment<br />
  35. 35. ManageEnterprise Business ChallengesSoftware Asset Management<br />The number of applications and the total spend has increased substantially over the last several years<br />License complexity is at an all time high <br />Complex volume purchase, maintenance and support agreements<br />Plethora of license models—device, user, processor, core, concurrent<br />Detailed license entitlements (product use rights)—upgrade, downgrade, right of second use, virtual use, roles, and more<br />Little to no centralized, integrated processes for procurement and post procurement management<br />Over-license exposure is brought on by poor license allocation, redundant applications, no usage tracking and open-loop procurement <br />Compliance exposure is brought on by virtualization, departmental consolidation or breakup, no barriers to use<br />15<br />© 2011 Flexera Software, Inc. | Company Confidential<br />
  36. 36. An Industry-Wide Problem for Software Licensing<br />Lack of Controls = $$ Large Recurring Expenses<br />Out of<br />Compliance<br />$<br />$<br />Over-Licensed<br />Optimal<br />• Virtualization<br />• M&A<br />• Divestitures<br />• No barriers to use<br />Poor license allocation •<br />Redundant applications •<br />No usage tracking •<br />Open-loop procurement •<br />69% not confident that they are fully in compliance with software license agreements.<br />Software License Compliance, A Survey of Corporate IT<br />King Research<br />
  37. 37. In a perfect world…<br />An order is placed…<br />Applications are<br />deployed…<br />Licenses are optimally<br />allocated...<br />1<br />2<br />3<br />License Optimization<br />Usage Optimization<br />VendorOptimization<br />Always Compliant<br />Applications<br />Installed<br />Usage Monitored<br />ORDER<br />ABC<br />10<br />DEF<br />100<br />XYZ<br />35<br />Buy what<br />you need<br /> Over or under licensed<br />17<br />© 2011 Flexera Software, Inc. | Company Confidential<br />
  38. 38. But the reality is…<br />Out of process purchases or downloads not identified<br />An order is placed…<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />SAP<br />10 copies of ABC<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Adobe<br />100 copies of DEF<br />ORDER<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />Microsoft<br />35 copies of XYZ<br />ABC<br />10<br />DEF<br />100<br />XYZ<br />35<br />18<br />© 2011 Flexera Software, Inc. | Company Confidential<br />
  39. 39. But the reality is…<br />Difficult to track application usage<br />An order is placed…<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />SAP<br />10 copies of ABC<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Adobe<br />100 copies of DEF<br />ORDER<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />Microsoft<br />35 copies of XYZ<br />ABC<br />10<br />DEF<br />100<br />XYZ<br />35<br />19<br />© 2011 Flexera Software, Inc. | Company Confidential<br />
  40. 40. But the reality is…<br />No feedback process to order placement<br />An order is placed…<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />SAP<br />10 copies of ABC<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Adobe<br />100 copies of DEF<br />ORDER<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />Microsoft<br />35 copies of XYZ<br />ABC<br />10<br />DEF<br />100<br />XYZ<br />35<br />20<br />© 2011 Flexera Software, Inc. | Company Confidential<br />
  41. 41. But the reality is…<br />Licenses not optimally allocated<br />An order is placed…<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />SAP<br />10 copies of ABC<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Adobe<br />100 copies of DEF<br />ORDER<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />Microsoft<br />35 copies of XYZ<br />ABC<br />10<br />DEF<br />100<br />XYZ<br />35<br />21<br />© 2011 Flexera Software, Inc. | Company Confidential<br />
  42. 42. But the reality is…<br />Easy to be over- or under-licensed<br />An order is placed…<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />SAP<br />10 copies of ABC<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Adobe<br />100 copies of DEF<br />ORDER<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />Microsoft<br />35 copies of XYZ<br />ABC<br />10<br />DEF<br />100<br />XYZ<br />35<br />22<br />© 2011 Flexera Software, Inc. | Company Confidential<br />
  43. 43. ...and Your Environment Looks More Like This:<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />App 1<br />10 copies of ABC<br />SAP<br />10 copies of ABC<br />Adobe<br />100 copies of DEF<br />Microsoft<br />35 copies of XYZ<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />App 2<br />100 copies of DEF<br />ORDER<br />ORDER<br />ABC<br />10<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />App 3<br />35 copies of XYZ<br />DEF<br />100<br />ABC<br />10<br />DEF<br />100<br />XYZ<br />35<br />XYZ<br />35<br />Organizational structure—adds new layers, processes, and complexity<br />23<br />© 2011 Flexera Software, Inc. | Company Confidential<br />
  44. 44. ...and Your Environment Looks More Like This:<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />App 1<br />10 copies of ABC<br />App 1<br />10 copies of ABC<br />App 2<br />100 copies of DEF<br />App 3<br />35 copies of XYZ<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />SAP<br />10 copies of ABC<br />Adobe<br />100 copies of DEF<br />Microsoft<br />35 copies of XYZ<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />App 2<br />100 copies of DEF<br />ORDER<br />ORDER<br />ORDER<br />ABC<br />10<br />ABC<br />10<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />App 3<br />35 copies of XYZ<br />DEF<br />100<br />DEF<br />100<br />ABC<br />10<br />DEF<br />100<br />XYZ<br />35<br />XYZ<br />35<br />XYZ<br />35<br />Product changes—new versions, packaging changes, end-of-life, complex entitlements and maintenance.<br />24<br />© 2011 Flexera Software, Inc. | Company Confidential<br />
  45. 45. ...and Your Environment Looks More Like This:<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />App 2<br />100 copies of DEF<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />App 2<br />100 copies of DEF<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />App 1<br />10 copies of ABC<br />App 1<br />10 copies of ABC<br />App 3<br />35 copies of XYZ<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />App 1<br />10 copies of ABC<br />App 3<br />35 copies of XYZ<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />SAP<br />10 copies of ABC<br />Adobe<br />100 copies of DEF<br />Microsoft<br />35 copies of XYZ<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />App 2<br />100 copies of DEF<br />ORDER<br />ORDER<br />ORDER<br />ORDER<br />ABC<br />10<br />ABC<br />10<br />ABC<br />10<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />App 3<br />35 copies of XYZ<br />DEF<br />100<br />DEF<br />100<br />DEF<br />100<br />ABC<br />10<br />DEF<br />100<br />XYZ<br />35<br />XYZ<br />35<br />XYZ<br />35<br />XYZ<br />35<br />Non-standard contracts<br />25<br />© 2011 Flexera Software, Inc. | Company Confidential<br />
  46. 46. ...and Your Environment Looks More Like This:<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />App 1<br />10 copies of ABC<br />App 1<br />10 copies of ABC<br />App 2<br />100 copies of DEF<br />App 3<br />35 copies of XYZ<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />App 1<br />10 copies of ABC<br />App 2<br />100 copies of DEF<br />App 3<br />35 copies of XYZ<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />SAP<br />10 copies of ABC<br />Adobe<br />100 copies of DEF<br />Microsoft<br />35 copies of XYZ<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />App 2<br />100 copies of DEF<br />ORDER<br />ORDER<br />ORDER<br />ORDER<br />ABC<br />10<br />ABC<br />10<br />ABC<br />10<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />App 3<br />35 copies of XYZ<br />DEF<br />100<br />DEF<br />100<br />DEF<br />100<br />ABC<br />10<br />DEF<br />100<br />XYZ<br />35<br />XYZ<br />35<br />XYZ<br />35<br />XYZ<br />35<br />Ad-hoc purchases<br />26<br />© 2011 Flexera Software, Inc. | Company Confidential<br />
  47. 47. ...and Your Environment Looks More Like This:<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />App 1<br />10 copies of ABC<br />App 1<br />10 copies of ABC<br />App 2<br />100 copies of DEF<br />App 3<br />35 copies of XYZ<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />App 1<br />10 copies of ABC<br />App 2<br />100 copies of DEF<br />App 3<br />35 copies of XYZ<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />App 1<br />10 copies of ABC<br />App 2<br />100 copies of DEF<br />App 3<br />35 copies of XYZ<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />SAP<br />10 copies of ABC<br />Adobe<br />100 copies of DEF<br />Microsoft<br />35 copies of XYZ<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />App 2<br />100 copies of DEF<br />ORDER<br />ORDER<br />ORDER<br />ORDER<br />ORDER<br />ABC<br />10<br />ABC<br />10<br />ABC<br />10<br />ABC<br />10<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />App 3<br />35 copies of XYZ<br />DEF<br />100<br />DEF<br />100<br />DEF<br />100<br />DEF<br />100<br />ABC<br />10<br />DEF<br />100<br />XYZ<br />35<br />XYZ<br />35<br />XYZ<br />35<br />XYZ<br />35<br />XYZ<br />35<br />Complex deployments with different business requirements<br />27<br />© 2011 Flexera Software, Inc. | Company Confidential<br />
  48. 48. ...and Your Environment Looks More Like This:<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />App 1<br />10 copies of ABC<br />App 1<br />10 copies of ABC<br />App 2<br />100 copies of DEF<br />App 3<br />35 copies of XYZ<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />App 1<br />10 copies of ABC<br />App 2<br />100 copies of DEF<br />App 3<br />35 copies of XYZ<br />App 1<br />10 copies of ABC<br />App 2<br />100 copies of DEF<br />App 3<br />35 copies of XYZ<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />SAP<br />10 copies of ABC<br />Adobe<br />100 copies of DEF<br />Microsoft<br />35 copies of XYZ<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />App 2<br />100 copies of DEF<br />ORDER<br />ORDER<br />ORDER<br />ORDER<br />ORDER<br />ABC<br />10<br />ABC<br />10<br />ABC<br />10<br />ABC<br />10<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />App 3<br />35 copies of XYZ<br />DEF<br />100<br />DEF<br />100<br />DEF<br />100<br />DEF<br />100<br />ABC<br />10<br />DEF<br />100<br />XYZ<br />35<br />XYZ<br />35<br />XYZ<br />35<br />XYZ<br />35<br />XYZ<br />35<br />Departmental, agency realignments<br />28<br />© 2011 Flexera Software, Inc. | Company Confidential<br />
  49. 49. ...and Your Environment Looks More Like This:<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />App 1<br />10 copies of ABC<br />App 1<br />10 copies of ABC<br />App 2<br />100 copies of DEF<br />App 3<br />35 copies of XYZ<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />App 1<br />10 copies of ABC<br />App 2<br />100 copies of DEF<br />App 3<br />35 copies of XYZ<br />App 1<br />10 copies of ABC<br />App 2<br />100 copies of DEF<br />App 3<br />35 copies of XYZ<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />SAP<br />10 copies of ABC<br />Adobe<br />100 copies of DEF<br />Microsoft<br />35 copies of XYZ<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />App 2<br />100 copies of DEF<br />ORDER<br />ORDER<br />ORDER<br />ORDER<br />ORDER<br />ABC<br />10<br />ABC<br />10<br />ABC<br />10<br />ABC<br />10<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />App 3<br />35 copies of XYZ<br />DEF<br />100<br />DEF<br />100<br />DEF<br />100<br />DEF<br />100<br />ABC<br />10<br />DEF<br />100<br />XYZ<br />35<br />XYZ<br />35<br />XYZ<br />35<br />XYZ<br />35<br />XYZ<br />35<br />IT environment—application/desktop/server virtualization adds more license management complexity<br />29<br />© 2011 Flexera Software, Inc. | Company Confidential<br />
  50. 50. ...and Your Environment Looks More Like This:<br />Manual, fragmented, and resource <br />intensive…negatively impacting your<br />ability to effectively control, use and <br />optimize the software licenses you have<br />and license exactly the software you need<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Rogue Purchases / Downloads<br />50 Copies of DEF<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />App 1<br />10 copies of ABC<br />App 1<br />10 copies of ABC<br />App 2<br />100 copies of DEF<br />App 3<br />35 copies of XYZ<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />App 1<br />10 copies of ABC<br />App 2<br />100 copies of DEF<br />App 3<br />35 copies of XYZ<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />App 1<br />10 copies of ABC<br />App 2<br />100 copies of DEF<br />App 3<br />35 copies of XYZ<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />App 1<br />10 copies of ABC<br />App 2<br />100 copies of DEF<br />App 3<br />35 copies of XYZ<br />Deployment 1<br />5 Copies of ABC<br />20 Copies of DEF<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Licenses Used?<br />In Compliance?<br />Under licensed?<br />Over Licensed?<br />Deployment 2<br />80 Copies of DEF<br />15 Copies of XYZ<br />App 2<br />100 copies of DEF<br />ORDER<br />ORDER<br />ORDER<br />ORDER<br />ORDER<br />ABC<br />10<br />ABC<br />10<br />ABC<br />10<br />ABC<br />10<br />Deployment 3<br />5 Copies of ABC<br />20 Copies of XYZ<br />App 3<br />35 copies of XYZ<br />DEF<br />100<br />DEF<br />100<br />DEF<br />100<br />DEF<br />100<br />ABC<br />10<br />DEF<br />100<br />XYZ<br />35<br />XYZ<br />35<br />XYZ<br />35<br />XYZ<br />35<br />XYZ<br />35<br />30<br />© 2011 Flexera Software, Inc. | Company Confidential<br />
  51. 51. ManageBusiness Process Best PracticeOptimizing License Use Throughout the Process<br />Optimizing software license usage throughout the process can yield savings of up to 30% of software spend<br />“Without significant investment in SAM processes, skills and tools, organizations are unlikely to be able to prove compliance to the satisfaction of vendors, and may consequently be vulnerable to failing audits and the associated financial impacts”<br />Gartner<br />Upgrade<br />Manage<br />Deploy<br />Purchase<br />Approve<br />Request<br />Retire<br />Process Management and Reporting<br />© 2011 Flexera Software, Inc. | Company Confidential<br />
  52. 52. ManageBusiness Process Best Practice<br />Moving Beyond Asset Management to License Optimization<br />Minimize license consumption and software spend; insights for vendor consolidation<br />Level 4<br />Optimization<br />Monitor contracts and compliance;prepare for maintenance renewals, license audits and reviews<br />Level 3<br />Continuously Compliant<br />Manage assets, purchase orders, and contracts<br />Level 2<br />Managed<br />Enterprise License Optimization<br />Traditional SAM<br />Level 1<br />Identify software and hardware installed<br />Installation<br />32<br />
  53. 53. Enterprise License OptimizationOptimizing Software Spend Across Your Estate<br />Upgrade<br />Manage<br />Deploy<br />Purchase<br />Approve<br />Request<br />Retire<br /><ul><li> Check for available licenses to defer </li></ul> new purchases<br /><ul><li> Consolidate vendors & applications to </li></ul> maximize volume discounts<br /><ul><li> Proactively manage renewals</li></ul>Process Management and Reporting<br /><ul><li> Apply entitlement to minimize license </li></ul> consumption<br /><ul><li> Re-harvest unused licenses
  54. 54. Optimize application mix
  55. 55. Recycle license from retired hardware</li></ul>© 2011 Flexera Software, Inc. | Company Confidential<br />
  56. 56. Summary<br />Business requirements and IT environments are in a constant state of flux—creating a need for a strategic solution to Application Usage Management<br />Most organizations are ill-equipped to deal with the pace of change<br />Implementing best practice business processes is the key to gaining control, optimizing value and ensuring continuous compliance<br />© 2011 Flexera Software, Inc. | Company Confidential<br />34<br />

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