License Position Snapshot Service

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License Position Snapshot Service

  1. 1. Visibility into License Positions Not every organization is ready for a full-blown Software Asset Management (SAM) and license optimization project. Reasons for waiting to launch a large-scale effort include a lack of resources, infrastructure, processes or budget. These organizations, however, often need to understand what software is installed compared to what has been purchased. Knowledge about their license positions enables organizations to address such concerns as software spend and total cost of ownership, control over licenses and the ability to prepare for vendor audits. A vendor relationship manager, for example, may face a compelling event such as an audit, true-up or license purchase that makes visibility into the current license position essential. In other cases, an organization may want to move higher on the SAM maturity ladder to drive efficiencies that reduce software spend or enable more effective management of maintenance and support renewals. However, the organization may not have the tools or skills to optimize license positions. Flexera Software’s License Position Snapshot Service helps IT organizations address these needs. Assistance from the Experts The License Position Snapshot Service is delivered as an onsite or remote analysis of a client’s software installation position. The service can also include purchased-versus-installed license reconciliation and optimization recommendations to drive cost savings or cost avoidance, especially around a vendor audit or purchasing event. The service is delivered by Flexera Software consultants who are well versed in the architecture and implementation of FlexNet Manager Suite for Enterprises solutions. The consultants use FlexNet Manager Suite, Flexera Software’s next- generation software asset management and license optimization solution, to capture and report on software inventory, license entitlement and license position data. In addition to providing a report on installed software, the engagement may also include a report on software purchased versus installed or deliver an optimized software position for a particular vendor, such as Microsoft, Adobe or Oracle. In this case, Flexera Software assigns a principal consultant with deep software licensing expertise. The consultant leverages the license optimization capabilities built into the FlexNet Manager Suite to apply product use rights that minimize license consumption and reduce ongoing software costs. DATASHEET License Position Snapshot Service Visibility into Software License Positions for Audit Readiness, Annual True-ups and Contract Renewals Benefits to Your Organization: • Visibility into license position, enabling fact-based discussions with vendors during audits, true-ups and contract renewals • Identification of licenses that can be reharvested to defer new license purchases; identification of opportunities for maintenance cost savings • Optimization of licenses for key vendors such as Microsoft, Adobe and Oracle to reduce costs
  2. 2. License Position Snapshot Service Objectives The License Position Snapshot offering can have a number of objectives: • Identify and report the installed position for a selected software vendor or vendors, including software that is not authorized • Assist organizations with preparation for a compelling event such as a software audit, annual true-up or contract renewal by providing a current license position for selected vendor(s) • Identify areas for license optimization to reduce ongoing software costs • Identify unused licenses that can reharvested and reallocated to defer new license purchases • Provide guidance on licenses that can be downgraded to a less costly version • Help the client avoid planned purchases that are unnecessary, including payments for ongoing maintenance • For clients who are out of compliance, provide an estimate of compliance true-up costs for budgeting purposes Figure 1: Flexera Software consultants leverage FlexNet Manager Suite to generate a license position Delivery Approach This service can be delivered as an onsite or offsite consulting project depending on the complexity of the environment and type of available data sources. In a typical Snapshot project, Flexera Software consultants: • Discuss requirements and available software inventory, entitlement and purchase order data sources as well as organizational data • Agree with the client on a statement of work for delivery of the services • Connect to the client’s network with a Flexera Software computer or install FlexNet Manager Suite in the client environment for the duration of project • Import inventory data or perform a FlexNet Manager Platform agentless inventory • Perform a one-time import of baseline purchase order and human resources data, as required • Compare software installations to purchases to create the customer’s reconciled license position • Perform software license optimization for selected vendors applying each application’s product use rights (upgrade, downgrade, right of second use, virtual use, failover/DR rights, etc.) per the terms of the license agreement • Generate reports and review them with the client Optimized License Position Stock Keeping Unit (SKU) Library Product Use Rights Library FlexNet Manager Suite Optimization Solutions FlexNet Manager Platform Application Recognition Library Hardware Inventory Software Inventory Application Usage Entitlement DataInventory Data Purchase Orders Contracts License Position
  3. 3. License Position Snapshot Service Project Timeline Snapshot engagements range from 1 to 5 weeks depending on the size and complexity of the organization, availability of data sources and the scope of the deliverables being addressed. Figure 2 shows timelines for typical engagement scenarios. Figure 2 Timelines for Typical Engagement Scenarios Deliverables Deliverables could include any of the following items, depending on the compelling events for the customer and the needs being addressed: • Reporting on installed software – Software Installed Report, which may include publisher, title, edition, number of times installed, type of software, computer ID, IP address and last logged-on user • License compliance reporting – Report of license entitlements compared to software installations – Report of applications not matching any license entitlements • Microsoft license position optimization – Minimized license consumption through application of product use rights – Determination of an accurate and optimized license position • Adobe license position optimization – Minimized license consumption through application of product use rights – Determination of an accurate and optimized license position • Oracle database license position optimization – Report on usage of database and installed components or options – Classification of Oracle installations – Determination of an accurate license position Primary Audience The primary target audience/buyer for this service is the owner of the vendor relationship for a client who has an upcoming compelling event with that particular vendor. The compelling event could be an audit, true-up or expected purchase. – Up to 5,000 desktop devices – Typically with SCCM inventory source only – Installed position with basic reconciliation advice SMALL ORGANIZATION 1 WEEK – Up to 30,000 desktop devices – SCCM inventory source and up to 2 other data sources – Installed position with basic reconciliation advice – License reconciliation and optimization – Covers a single vendor such as Microsoft, Oracle or Adobe MIDSIZE TO LARGE ORGANIZATION 2 TO 3 WEEKS LICENSE RECONCILIATION OPTIMIZATION ADD-ON
  4. 4. Copyright © 2012 Flexera Software LLC. All other brand and product names mentioned herein may be the trademarks and registered trademarks of their respective owners. FX_SD_SLO_LicPosSnapshot_Sept12 Flexera Software LLC 1000 East Woodfield Road, Suite 400 Schaumburg, IL 60173 USA Schaumburg (Global Headquarters): +1 800-809-5659 United Kingdom (Europe, Middle East Headquarters): +44 870-871-1111 +44 870-873-6300 Australia (Asia, Pacific Headquarters): +61 3-9895-2000 For more office locations visit: www.flexerasoftware.com Software License Optimization Services and Solutions Software spending and license complexity continue to grow and organizations require best practice processes and next generation tools to gain control of their software estate. Flexera Software’s Software License Optimization Services provide the data and insights needed to understand the business value of a SAM and license optimization program, as well as the processes and roadmaps required for successful implementation. License optimization services provide organizations with an accurate and optimized view of their license position, enabling them to reduce ongoing cost and risk and accelerate time to value. Our FlexNet Manager Suite for Enterprises is the only Software License Optimization product that automates and optimizes license and contract management processes to reduce software license, maintenance and audit costs, while maintaining license compliance. About Flexera Software Flexera Software is the leading provider of strategic solutions for Application Usage Management; solutions delivering continuous compliance, optimized usage and maximized value to application producers and their customers. Flexera Software is trusted by more than 80,000 customers that depend on our comprehensive solutions- from installation and licensing, entitlement and compliance management to application readiness and software license optimization - to strategically manage application usage and achieve breakthrough results realized only through the systems-level approach we provide. For more information, please go to: www.flexerasoftware.com Next Steps: Learn more about optimizing your software license management processes – visit www.flexerasoftware.com/SLOServices or contact a Flexera Software representative.

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