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Budget, Expenses and Cash Flow Manager

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This Slideshare presentation is a partial preview of the full business document. To view and download the full document, please go …

This Slideshare presentation is a partial preview of the full business document. To view and download the full document, please go here:http://flevy.com/browse/business-document/budget-expenses-and-cash-flow-manager-452

Macro enabled Excel Workbook: it works in Excel version 2010 or higher and is a simple and easy to use budgeting spreadsheet.

(Note: The above preview displays the full instructions guide and NOT the actual Excel workbook.)

When PIBudget start it adds its own commands on the ribbon bar, allowing user to access all its functionalities in one place with look and feel consistent with Excel user interface. The other components of the user interface are quite simple spreadsheet simple and intuitive also for user not experienced with Excel.

Main features:
- User customizable Budget categories and sub-categories
- Easy to use budget sheet
- Expenses records
- Due payments register
- Automatic Actuals from expenses records with comparison against budget

User can input 10 main budget categories, and for each one of these breakdown to other 15 subcategories. Once done this first setup the program shows personalized categories and subcategories in a grid with space for a budget in each month: here user can easily setup monthly forecast for each subcategory.

Once done with budget all the attention shifts towards being sure that budget is respected, which is done in the ?Dues and Expenses? section, where user finds the following features:
- Record expenses
- Copy expenses to record similar payment multiple times
- Enter due payments
- Split due payments
- Delay due payments

'Dues and Expenses' section shows a compact dashboard with expenses forecasts and available budget quick look for each month, besides this there is an 'Actuals' sections where expenses and dues are added up in the correct subcategory and showed against budget on a monthly base.

This package is made of the following documents:
- Excel macro enabled file (.xlsm) with the application;
- Power point presentations to show how the user interface works and explain available functions, to help users get started immediately with the application.

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  • 1. PianificazioneIntelligente.com PIBudget App for Excel Introduction - User Interface
  • 2. Contents What is PIBUdget App for Excel? Installation and language Main menu Settings Budget Actuals Dues This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 3. What is PIBudget App for Excel? Basic budgeting program for home users and small/individual business Works on Microsoft Excel 2010 and higher When PIBudget starts it adds its own commands on the ribbon bar The other parts of the user interface are quite simple and intuitive, even if you are not an Excel expert This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 4. Main features User customizable Budget categories and sub- categories Easy to use budget sheet Expenses records Due payments register Automatic Actuals from expenses records This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 5. Installation and language Installation This program works with Excel 2010 or higher To install just unzip on your PC the downloaded file; Language In the unzipped folder you will find one excel workbook for each available language; This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 6. Main menu A new group “PiBudget” is available: From here you can navigate the workbook and access all commands: Settings Budget Actuals Due RegisterThis document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 7. Settings 1 First settings: Current Year App version works with one active year per workbook. At the end of the year just “save as” the workbook to start next year. Currency Select from menu Demo user Name 2014 Current Year EUR Currency This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 8. Settings 2 Budget categories: first we define the main categories of expenses we want to track Budget sub-categories: we break down each category in its detail Income Hearnings - husband Hearnings - wife Financial yelds xxxx - - - - - - House Loan/Lease Insurance Maintenance Tax Furniture Appliances House cleaning Accessories - - Income House Utilities Transports Food Health Personal expenses Children Debt Gift Savings Leisure and hobby ObjectivesThis document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 9. PIBudget App - Demo user - Income and spending outlook Year 2014 Year Tot Mean Value January February March April May June July August September October November December Income tot EUR 38.200,00 3.183,33 2.900,00 3.000,00 2.900,00 3.000,00 2.900,00 3.000,00 2.900,00 3.000,00 2.900,00 3.000,00 2.900,00 5.800,00 Expenses tot EUR 21.360,00 1.780,00 1.780,00 1.780,00 1.780,00 1.780,00 1.780,00 1.780,00 1.780,00 1.780,00 1.780,00 1.780,00 1.780,00 1.780,00 Balance EUR 16.840,00 1.403,33 1.120,00 1.220,00 1.120,00 1.220,00 1.120,00 1.220,00 1.120,00 1.220,00 1.120,00 1.220,00 1.120,00 4.020,00 Income Hearnings - husband 18.200,00 1.516,67 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 2.800,00 Hearnings - wife 18.200,00 1.516,67 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 1.400,00 2.800,00 Financial yelds 1.200,00 100,00 100,00 100,00 100,00 100,00 100,00 100,00 100,00 100,00 100,00 100,00 100,00 100,00 xxxx 600,00 50,00 100,00 100,00 100,00 100,00 100,00 100,00 TOT Income 38.200,00 3.183,33 2.900,00 3.000,00 2.900,00 3.000,00 2.900,00 3.000,00 2.900,00 3.000,00 2.900,00 3.000,00 2.900,00 5.800,00 House Loan/Lease 5.400,00 450,00 450,00 450,00 450,00 450,00 450,00 450,00 450,00 450,00 450,00 450,00 450,00 450,00 Insurance 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 Maintenance 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 Tax 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 Furniture 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 Appliances 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 House cleaning 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 Accessories 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 TOT House 6.240,00 520,00 520,00 520,00 520,00 520,00 520,00 520,00 520,00 520,00 520,00 520,00 520,00 520,00 % of tot income 16% 16% 18% 17% 18% 17% 18% 17% 18% 17% 18% 17% 18% 9% % of tot expenses 29% 29% 29% 29% 29% 29% 29% 29% 29% 29% 29% 29% 29% 29% Utilities Electricity 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 Gas 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 Water 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 TV subscriptions 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 Phone 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 Internet 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 TOT Utilities 720,00 60,00 60,00 60,00 60,00 60,00 60,00 60,00 60,00 60,00 60,00 60,00 60,00 60,00 % of tot income 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% 2% 1% % of tot expenses 3% 3% 3% 3% 3% 3% 3% 3% 3% 3% 3% 3% 3% 3% Transports Auto 1 120,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 10,00 In Budget sheet the categories are referenced We can assign a budget to each subcategory for each month of the year Grand total and subtotals for sub- categories are calculated for each month Budget 1 Budget categories Budget sub-categories Input Cells Input Cells Input Cells Total for category This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 10. Budget 2 Hide unused Compact screen hiding rows for categories or subcategories not used Show All Show all rows (useful when a new category or subcategory has been added) Note: those functions on some PCs can take around a minute to execute. Income Hearnings - husband 18.200,00 1.516,67 1.400,00 Hearnings - wife 18.200,00 1.516,67 1.400,00 Financial yelds 1.200,00 100,00 100,00 xxxx 600,00 50,00 TOT Income 38.200,00 3.183,33 2.900,00 House Loan/Lease 5.400,00 450,00 450,00 Insurance 120,00 10,00 10,00 Maintenance 120,00 10,00 10,00 Tax 120,00 10,00 10,00 Furniture 120,00 10,00 10,00 Appliances 120,00 10,00 10,00 House cleaning 120,00 10,00 10,00 Accessories 120,00 10,00 10,00 TOT House 6.240,00 520,00 520,00 % of tot income 16% 16% 18% % of tot expenses 29% 29% 29% Income Hearnings - husband 18.200,00 1.516,67 1.400,00 1.400,00 Hearnings - wife 18.200,00 1.516,67 1.400,00 1.400,00 Financial yelds 1.200,00 100,00 100,00 100,00 xxxx 600,00 50,00 100,00 NOT USED 0,00 0,00 NOT USED 0,00 0,00 NOT USED 0,00 0,00 NOT USED 0,00 0,00 NOT USED 0,00 0,00 NOT USED 0,00 0,00 TOT Income 38.200,00 3.183,33 2.900,00 3.000,00 House Loan/Lease 5.400,00 450,00 450,00 450,00 Insurance 120,00 10,00 10,00 10,00 Maintenance 120,00 10,00 10,00 10,00 Tax 120,00 10,00 10,00 10,00 Furniture 120,00 10,00 10,00 10,00 Appliances 120,00 10,00 10,00 10,00 House cleaning 120,00 10,00 10,00 10,00 Accessories 120,00 10,00 10,00 10,00 NOT USED 0,00 0,00 NOT USED 0,00 0,00 TOT House 6.240,00 520,00 520,00 520,00 % of tot income 16% 16% 18% 17% % of tot expenses 29% 29% 29% 29% This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 11. PIBudget App - Demo user - Actuals Year 2014 Tot Year January January January Budget Actuals Remaining Budget Actuals Remaining Income tot EUR 38.200,00 1.200,00 37.000,00 2.900,00 100,00 2.800,00 Expenses tot EUR 21.360,00 16.700,00 4.660,00 1.780,00 1.400,00 380,00 Balance EUR 16.840,00 -15.500,00 1.120,00 -1.300,00 Income Hearnings - husband 18.200,00 120,00 18.080,00 1.400,00 10,00 1.390,00 Hearnings - wife 18.200,00 120,00 18.080,00 1.400,00 10,00 1.390,00 Financial yelds 1.200,00 120,00 1.080,00 100,00 10,00 90,00 xxxx 600,00 120,00 480,00 0,00 10,00 -10,00 NOT USED - 120,00 -120,00 0,00 10,00 -10,00 NOT USED - 120,00 -120,00 0,00 10,00 -10,00 NOT USED - 120,00 -120,00 0,00 10,00 -10,00 NOT USED - 120,00 -120,00 0,00 10,00 -10,00 NOT USED - 120,00 -120,00 0,00 10,00 -10,00 NOT USED - 120,00 -120,00 0,00 10,00 -10,00 TOT Income 38.200,00 1.200,00 37.000,00 2.900,00 100,00 2.800,00 Actuals 1 Two ways to handle Actuals Manually Automatically Manually input actuals: Users who prefer a quick overview can just input the totals for each subcategory month by month This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 12. Actuals 2 Automatically calculated actuals: This is the recommended procedure: if user inputs actual expenses in due register, then the program will automatically add up subcategories and show totals spent against budgeted This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 13. Due register This sheet performs many functions: Due payment planning and remind; Expenses record; Payment record; This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 14. PianificazioneIntelligente.com PIBudget App for Excel How – To This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 15. Contents How To – Settings How To – Setup Monthly budget How To – Expenses Record expenses Record similar expense multiple times Enter due payments Split due payments Delay due payments How To - Actuals This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 16. How To – Settings First settings: Current Year App version works with one active year per workbook. At the end of the year just “save as” the workbook to start next year. Currency Select from menu Demo user Name 2014 Current Year EUR Currency This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 17. How To – Settings Budget categories: first we define the main categories of expenses we want to track Budget sub-categories: se break down each category in its detail Income Hearnings - husband Hearnings - wife Financial yelds xxxx - - - - - - House Loan/Lease Insurance Maintenance Tax Furniture Appliances House cleaning Accessories - - Income House Utilities Transports Food Health Personal expenses Children Debt Gift Savings Leisure and hobby ObjectivesThis document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 18. How To – Setup monthly budget Your custom expense categories and sub categories are linked from settings sheet; Insert monthly budget in colored cells This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 19. Main Form Top area with totals and indicators; Table to store payments Budget totals (takes the values input in Budget section) Settled payments: gives the sum of all payments don in each month Expenses forecast (paid + dues) and available budget indicator. Dues and payment register: this table stores the core information This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 20. Navigation – To activate this sheet New Record Available functions 1 This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 21. Copy record (useful to register similar expenses through time) Delete Available functions 2 This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 22. How To - Record Expenses Click new or edit an existing row Input data and Select Category Dropdown is populated with categories defined by the user in settings sheet This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 23. How To - Record Expenses Select sub category This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 24. How To - Record Expenses As a default paid is set to «No» This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 25. How To - Record Expenses As a default paid is set to «No» Amount appears in forecasts This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 26. How To - Record Expenses As a default paid is set to «No» Amount appears in forecasts Available budget is updated This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 27. How To - Record Expenses As a default paid is set to «No» Amount appears in forecasts Available budget is updated Available budget indicator Is lowered Available budget is updated This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 28. How To - Record Expenses When paid is set to «ok» the amount adds up in the «settled» section This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 29. How To - Record similar Expense multiple times Select a cell inside the record to copy Click copy command on the ribbon bar This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 30. How To - Record similar Expense multiple times A copy of the record is created Edit due date and amount as needed This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 31. How To - Record similar Expense multiple times A copy of the record is created Edit due date and amount as needed This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 32. How To - Enter due payments Due payment are entered exactly as the expenses and left with «No» in «paid» field Forecast and available budget is updated in the corresponding month This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 33. How To - Enter due payments The table can be filtered for time periods Sorting is not possible due to sheet protection This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 34. How To - Split due payments Select the record to split and click «copy» on the ribbon bar This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 35. How To - Split due payments Change date and amount for the two records This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 36. How To - Delay due payments This option is useful when: we are forced to delay a payment but we want to keep track of the original due date; we are performing some «what-if» with future expenses to optimize cash flow; This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 37. How To - Delay due payments Input in the “Delay” column the number of days you want to delay Forecast is put forward but original due date maintained This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 38. Every expense or due payment entered adds up in the forecast section. Expenses are subtracted from Budget for each month and available budget is shown. The colored bar in the cell shortens with the lowering of available budget How To - Quick look monthly available budget This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 39. Go to Actuals sheet – Manual mode Activates a worksheet where you can manually input totals for each expense category per month Got to Actuals sheet – Automatic mode (recommended) This automatically collects data from input expenses. Actuals – Available functions This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 40. How To – Compare budgeted to Actuals – Automatic mode Data from recorded expenses are automatically collected This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 41. How To – Compare budgeted to Actuals – Automatic mode Use month selector to isolate a specific month This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 42. How To – Compare budgeted to Actuals – Automatic mode Use type selector to compute only paid expenses or to add paid and dues This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 43. In this sheet Actuals cells are modifiable so user can directly input total of the expenses How To – Compare budgeted to Actuals – Manual mode This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 44. More info www.pianificazioneintelligente.com This document is a partial preview. Full document download can be found on Flevy: http://flevy.com/browse/document/budget-expenses-and-cash-flow-manager-452
  • 45. 1 Flevy (www.flevy.com) is the marketplace for premium documents. These documents can range from Business Frameworks to Financial Models to PowerPoint Templates. Flevy was founded under the principle that companies waste a lot of time and money recreating the same foundational business documents. Our vision is for Flevy to become a comprehensive knowledge base of business documents. All organizations, from startups to large enterprises, can use Flevy— whether it's to jumpstart projects, to find reference or comparison materials, or just to learn. Contact Us Please contact us with any questions you may have about our company. • General Inquiries support@flevy.com • Media/PR press@flevy.com • Billing billing@flevy.com