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The Florida International University
     Budget Town Hall Discussion

              May 18, 2009




                    ...
THE FLORIDA INTERNATIONAL UNIVERSITY



AGENDA
        Update from Last Town Hall Meeting
              Legislative Budg...
LEGISLATIVE BUDGET UPDATE



                   Positive                                          Unfavorable
            ...
RESTRICTIONS ON EDUCATION STABILIZATION FUNDS
                           Federal Guidelines

                             ...
EDUCATION STABILIZATION FUNDS




                                5
EDUCATION STABILIZATION FUNDS




                                6
EDUCATION STABILIZATION FUNDS




                                7
THE FLORIDA INTERNATIONAL UNIVERSITY



AGENDA
        Update from Last Town Hall Meeting
              Legislative Budg...
THREE YEAR ROLLING PLAN
               Operating Gap


                     Cumulative Amounts

                          ...
ACADEMIC AFFAIRS GROUP STRUCTURE




      Criteria                   Relative Importance / Definition


 Strategic to FI...
ACADEMIC AFFAIRS BUDGET REDUCTION PLAN


                                                              ADDITIONAL BUDGET
 ...
ACADEMIC AFFAIRS CUT STRATEGIES


       Incremental Multifaceted 3 Year Plan to Reduce Budget by $13.7M


 Shift to Other...
ACADEMIC AFFAIRS CUT STRATEGIES


Incremental Multifaceted 3 Year Plan to Reduce Budget by $13.7M

                       ...
NON-ACADEMIC AFFAIRS OPERATIONS*
                                     BUDGET REDUCTION METHODOLOGY



                    ...
THE FLORIDA INTERNATIONAL UNIVERSITY



AGENDA
        Update from Last Town Hall Meeting
              Legislative Budg...
HIDDEN BUDGET CUTS


          Flexibility gained from devolution and strategic research mission
             requires ann...
PERSONNEL GROWTH




    Analysis of personnel growth from 2002 to 2008


    E&G Faculty increased 85 positions


    ...
TIMELINE




                   May 26 Faculty Senate Meeting
                         Recommendations on program closures...
The Florida International University
     Budget Town Hall Discussion

              May 18, 2009




                    ...
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FIU Townhall Meeting - May 18 2009

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  1. 1. The Florida International University Budget Town Hall Discussion May 18, 2009 1
  2. 2. THE FLORIDA INTERNATIONAL UNIVERSITY AGENDA   Update from Last Town Hall Meeting   Legislative Budget Update   Federal Stabilization Fund   E&G Budget Reduction Proposed Plans   Proposed Plans Academic Affairs   Proposed Plans Non-Academic Affairs Operations   Strategic Evolution of the University   Devolution   Compliance   Next Steps: Timeline 2
  3. 3. LEGISLATIVE BUDGET UPDATE Positive Unfavorable Outcomes Impacts   Tuition increase of 8% for undergraduate   Net 15% General Revenue reduction   Undergraduate differential tuition up to 7%   $29M recurring reduction additional   Offset by $1.2M non recurring   College of Medicine 100% funded   Lotto funds reduction of $2.5M - uncertainty   $10.9M additional recurring funds about future collections   $.9M one time Federal Stabilization funds   PECO funding reduced by $31.2M over last year   Additional ONE TIME funding from Federal Stabilization fund $14M   No funding for Courtelis Facility and Challenge Grants   Excluded from 2% state employee salary cut RESULT : CONTINUE WITH BUDGET REDUCTION PLANS 3
  4. 4. RESTRICTIONS ON EDUCATION STABILIZATION FUNDS Federal Guidelines One Time Funds As Temporary Bridge Possible   Education and General expenditures Uses   Modernization, renovation, or repair of instructional, research, or student housing facilities   Endowments Prohibitions *   Maintenance of systems, equipment, or facilities   Maintenance costs, new construction, modernization of athletic facilities or religious facilities   Restoring or supplementing a quot;rainy dayquot; fund Strategically directed to strengthen FIU going forward on non recurring critical investments Source: Guidance on the State Fiscal Stabilization Fund Program, U.S. Department of Education Washington, D.C. 20202, April 2009 (Page 26-30) 4 * The list of prohibitions is not meant to be all-inclusive; uses and prohibitions are also subject to ARRA (American Recovery and Reinvestment Act) and other applicable requirements.
  5. 5. EDUCATION STABILIZATION FUNDS 5
  6. 6. EDUCATION STABILIZATION FUNDS 6
  7. 7. EDUCATION STABILIZATION FUNDS 7
  8. 8. THE FLORIDA INTERNATIONAL UNIVERSITY AGENDA   Update from Last Town Hall Meeting   Legislative Budget Update   Federal Stabilization Fund   E&G Budget Reduction Proposed Plans   Proposed Plans Academic Affairs   Proposed Plans Non-Academic Affairs Operations   Strategic Evolution of the University   Devolution   Compliance   Next Steps: Timeline 8
  9. 9. THREE YEAR ROLLING PLAN Operating Gap Cumulative Amounts UNITS'
CUTS

 ADDITIONAL
 NET
GAP
 08‐09
plan
 CUTS
 08‐09 ($15.0) $15.0
 Done 09‐10 ($34.6) $23.2
 $11.4
 10‐11 ($48.7) $35.7
 $13.0
 11‐12
 ($53.3) $35.7
 $17.6
 9
  10. 10. ACADEMIC AFFAIRS GROUP STRUCTURE Criteria Relative Importance / Definition  Strategic to FIU 10 As defined in FIU strategic plan  Return on Investment 7 Total of all funding divided by E&G support – tuition, research, gifts, and auxiliaries  Cost 5 College level analysis using Delaware study benchmark  Faculty Investment 3 Faculty cost plus startup dollars expectation  PhD Production 2 Three year average PhDs awarded divided by Tenure-Tenure track faculty
  11. 11. ACADEMIC AFFAIRS BUDGET REDUCTION PLAN ADDITIONAL BUDGET REDUCTION PLAN Cumulative Percentages 09-10 10-11 11-12 Group 1 (overall score > 60) 3.3% 3.6% 5.0% Arts & Sciences (64), Business (61), Engineering & Computer Sciences (64), Public Health & Social Work (66) Group 2 (overall score 40 – 59) 4.1% 4.6% 6.2% Hospitality (54), Nursing & Health Sciences (54), Education (49) Group 3 (overall score < 39) 5.1% 5.6% 7.7% Architecture & the Arts (38), Journalism (37), Law (38) Group 4 (overall score not applicable) 5.3% 5.9% 8.0% Library, Honors, Museums, Student Affairs and all other Provost areas Reductions for planning purposes, subject to change
  12. 12. ACADEMIC AFFAIRS CUT STRATEGIES Incremental Multifaceted 3 Year Plan to Reduce Budget by $13.7M Shift to Other Funding/Revenue Lower Operational Sources Costs •  Private support for museum •  Consolidate or reduce administrative functions – Eliminating operations Continuing and Professional Studies; 4 Vice Provost positions •  Reallocate operating expenses to •  Consolidate six departments into three grants, overhead and fees •  Reduce library purchases, reduce travel, service hours in enrollment services, convert print materials to library on line access, computer replacements, marketing in select programs, recruitment events, permanent and temporary staff •  Change instructional mix of summer courses, decreased use of adjuncts due to enrollment strategy, increase class size, eliminate faculty through vacancy, attrition Impacts 66 Positions: Saves $9.3M Saves $3.4M Attrition 25, Vacancy 19, Elimination 22 12
  13. 13. ACADEMIC AFFAIRS CUT STRATEGIES Incremental Multifaceted 3 Year Plan to Reduce Budget by $13.7M Degree Program Closure Education Arts & Sciences Recreation &Sports Management ( B-62, M-19) Religious Studies (B-87,M-33) English Ed MAT (M-6) Mathematical Sciences (B-24) French Ed (B-0) French Ed MAT (M-2) Mathematics Ed MAT (M-4) Nursing & Health Sciences Science Ed MAT (M-2) Athletic Training (M-25) Social Studies Ed MAT (M-5) Occupational Therapy (B-0) Spanish Ed (B-0) Physical Therapy (M-0) Spanish Ed MAT (M-0) *Adult Education (M-9) *Adult Education & Human Resource Development (D-27) *Higher Education Administration (M-82,D-53) *International Education (M-19) Degree level: B – Bachelor ; M – Master; D - Doctorate *Urban Education (M-11) *Degrees will be subsumed under existing degree program Impacts 20 positions: Saves $1M 13 Elimination 20
  14. 14. NON-ACADEMIC AFFAIRS OPERATIONS* BUDGET REDUCTION METHODOLOGY Group 1: Compliance and University-Wide Strategic Projects Examples: Equal Opportunity Program, IT Security, BioChemical Receiving Prioritization Group 2: Essential Services where service will be reduced or contractual commitments renegotiated Examples: Media Technology Services, Disaster Recovery, PeopleSoft Group 3: Areas where efficiencies gained from a change in current business processes or in customer service delivery method Examples: Purchasing Services, Student Payment Services (Online) Group 4: Less Essential Services where current levels cannot be afforded Example: Groundskeeping   Planned cuts range from 1% to 7% by FY 2011-12 Incremental Planned Cuts   Group 4 cuts could exceed 35%   $3.7M in additional cuts   58 Positions: 7 Attrition, 22 Vacant, 29 Eliminated or Reassigned 14 *Includes Finance & Administration, Advancement, Community Relations, General Counsel, Government Relations, BOT Office, President’s Office
  15. 15. THE FLORIDA INTERNATIONAL UNIVERSITY AGENDA   Update from Last Town Hall Meeting   Legislative Budget Update   Federal Stabilization Fund   E&G Budget Reduction Proposed Plans   Proposed Plans Academic Affairs   Proposed Plans Non-Academic Affairs Operations   Strategic Evolution of the University   Devolution   Compliance   Next Steps: Timeline 15
  16. 16. HIDDEN BUDGET CUTS Flexibility gained from devolution and strategic research mission requires annual critical investments of $18.2M and 144 FTE “Be careful what you ask – you may just get it” Devolution Compliance   Process   Permeates the culture of the institution   2001 Statute* abolishes Board of Regents and through evolving research compliance, authorizes Board of Trustees federal regulatory requirements and SACs   Transitioned information systems and treasury accreditation, NCAA operations   Research HIPAA, grant administration, controlled   Incremental Functions substances, human subjects   Board of Trustee Office and Support   Student/Employee   Information Systems – Financials and Payroll International, confidential information,   Treasury Operations bargaining, IT security, emergency management, athletics   SACS Credentialing, assessments, QEP   Unfunded Costs (estimated)   Unfunded Costs (estimated)   Recurring costs of $5.7M annually   Recurring costs of $12.5M annually   Incremental 25 FTE   Incremental 119 FTE 16 *2001 Statutes :229.002(1)(f), 229.003(5)(a), 229.008 (1-9). 2002 Statutes: 1011.40(2), 1011.4105 (1-5)
  17. 17. PERSONNEL GROWTH   Analysis of personnel growth from 2002 to 2008   E&G Faculty increased 85 positions   E&G Administrative personnel grew 88 positions   Non E&G positions grew by 105, funded from self sustaining operations (C&G, Auxiliary, and Student Fees) 17
  18. 18. TIMELINE May 26 Faculty Senate Meeting Recommendations on program closures June 1 Board of Trustees Budget Workshop June 8 Governor’s Veto period expires (approximately)* June 12 Board of Trustees Meeting Please send all comments, questions and ideas to President Maidique at presmail@fiu.edu * Governor must sign or veto legislation within 15 days of receiving the bill. As of May 13, 2008 the governor had not received the appropriations bill. 18
  19. 19. The Florida International University Budget Town Hall Discussion May 18, 2009 19
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