Your SlideShare is downloading. ×
Library management
Upcoming SlideShare
Loading in...5
×

Thanks for flagging this SlideShare!

Oops! An error has occurred.

×

Introducing the official SlideShare app

Stunning, full-screen experience for iPhone and Android

Text the download link to your phone

Standard text messaging rates apply

Library management

5,144
views

Published on

library management documentation

library management documentation

Published in: Technology

0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total Views
5,144
On Slideshare
0
From Embeds
0
Number of Embeds
1
Actions
Shares
0
Downloads
277
Comments
0
Likes
0
Embeds 0
No embeds

Report content
Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
No notes for slide

Transcript

  • 1. LIBRARY MANAGEMENT SYSTEM LIBRARY MANAGEMENT SYSTEM Farouq Umar Idris Database Concepts and RDBMS (CIS206) 01/10/2013 Alka Khurana
  • 2. LIBRARY MANAGEMENT SYSTEM 2 ABSTRACT Library Management System has tremendous importance in managing library database most especially when dealing with large number of customers. This project shows how important upgradation of library management system to e-library management is with the concepts of showing relationships using primary keys and foreign keys in both SQL and Microsoft Access. It also shows how different SQL is to Microsoft access though both are used in maintaining and manipulating data in database but at some point have their differences.
  • 3. LIBRARY MANAGEMENT SYSTEM 3 Contents ABSTRACT...............................................................................................................................2 1.0 SQL DEFINITION .........................................................................................................4 1.1 DATA MANIPULATION LANGUAGE.......................................................................5 1.2 DATA DEFINITION LANGUAGE...............................................................................5 1.3 DATA CONTROL LANGUAGE ..................................................................................5 2.0 DATABASE AND MANAGEMENT SYSTEMS.........................................................6 2.1 DBMS .............................................................................................................................6 2.2 RDBMS...........................................................................................................................6 2.3 DIFFERENCE BETWEEN DBMS AND RDBMS .......................................................6 3.0 ABOUT THE SYSTEM .................................................................................................8 ER DIAGRAM ..........................................................................................................................9 FORMS....................................................................................................................................22 CREATING TABLES IN SQL AND INSERTING VALUES...............................................28 Reference .................................................................................................................................34
  • 4. LIBRARY MANAGEMENT SYSTEM 4 1.0 SQL DEFINITION Structured Query Language (more often known as SQL) is a programming language specially designed to help user in manipulating data that are stored in relational database management system (RDBMS). SQL has three basic languages. 1. Data manipulation language (DML) 2. Data definition language (DDL) 3. Data control language (DCL)
  • 5. LIBRARY MANAGEMENT SYSTEM 5 1.1 DATA MANIPULATION LANGUAGE These include the following: 1. Select 2. Delete 3. Update 4. Insert 1.2 DATA DEFINITION LANGUAGE These include: 1. Create 2. Drop 3. Alter 1.3 DATA CONTROL LANGUAGE These include: 1. Grant 2. Revoke
  • 6. LIBRARY MANAGEMENT SYSTEM 6 2.0 DATABASE AND MANAGEMENT SYSTEMS A database is a collection of organised data. e.g. collecting information about all employees in an organisation. 2.1 DBMS Database management systems (DBMS) are applications specially designed for the purpose of interacting with the user, the built database and other applications when capturing and analysing data. There are lots of software systems that are general-purpose database management system software which allows user to create, define, make querry, update and administer databases. Some of this software includes Microsoft access, MySQL, SQLite, FoxPro, dBASE, Oracle, FileMaker Pro etc. 2.2 RDBMS Relational database management system (known as RDBMS) is an extension of database management system which is based on relational modelling. It has become a predominant choice of information storage in newly created databases used in personnel data, logistics, manufacturing, finance etc. RDBMS has replaced the legacy databases and network database used nowadays because it is easier and faster to use and understand 2.3 DIFFERENCE BETWEEN DBMS AND RDBMS 1. DBMS is used in just managing database while RDBMS is used to maintain relationship among tables. 2. DBMS accepts flat file entry data type but RDBMS does not 3. RDBMS is used in complex applications while DBMS is used in simpler applications 4. RDBMS enforces the use and rules of foreign key but DMBS does not
  • 7. LIBRARY MANAGEMENT SYSTEM 7 5. DBMS manage only small entry of data while RDBMS can manage both large and small entry sets of data. 2.4 DIFFERENCE BETWEEN SQL AND ACCESS 1. SQL Server is a server based database while Microsoft Access is used as local database. 2. Access is used for small desktop size databases used by less than 5 users at the same time and have a front end GUI system to design applications quickly while SQL Server is a more robust system and is able to handle large amounts of users as well as data sizes and does not have front end GUI system so it will require other development tools (Visual Studios, .NET, VB, C++, etc.) 3. Access employs security based on the actual database settings. Each database can have different security settings and employee lists. Logins are not tied to a users’ Windows logon while in SQL, On Center Software recommends using Windows Authentication when setting up an SQL database, that way, the users’ Windows security is transferred to the database and only valid users can access the database AND the security is centralized.
  • 8. LIBRARY MANAGEMENT SYSTEM 8 3.0 ABOUT THE SYSTEM A library is a collection of organized information and resources which is made accessible to a well-defined community for borrowing or reference sake. The collection of the resources and information are provided in digital or physical format in either a building/room or in a virtual space or even both. Library’s resources and collections may include newspapers, books, films, prints, maps, CDs, tapes, videotapes, microform, database etc. The main aim of this system is to develop a new programmed system that will convey an ever lasting solution to the manual base operations and to make available a channel through which staff can maintain the record easily and customers can access the information about the library at whatever place they might find themselves. The library has the following tables in its database; 1. Books (book_id, bookName, bookisbn, BOOKAUTHOR and bookedition) 2. Customer (customer_id, customername, customer_email, customer_address) 3. Staff (staff_id, staff_name, staff_address, staff_gender, staff_phone) 4. Branch (branch_id, branch_name, branch_location) 5. Issue (issue_id, issue_date, expiry_date, book_name, book_id) 6. Return (return_id, expiry_date, isuue_date, book_id) The attributes are used to identify and keep track of each item (entity) in the library using relationships within them which is established by the use of unique key identifiers (concept of primary and foreign keys)
  • 9. LIBRARY MANAGEMENT SYSTEM 9 ER DIAGRAM HAV E BRANCH branchnam e location Branch_id
  • 10. LIBRARY MANAGEMENT SYSTEM 10 The database store the daily activity carried out in the library, the database system provides a supported form for the customer to make booking as well as to retrieve and modify the existing records from the database. In order to have full data administration, this data can be promoted, retrieved, manipulated and updated, to get a new record of the services rendered in the library. Therefore, the library would have a new computerized system that would record the information of the daily services carried out within the library and all its branches. In order to overcome the current problem the library is facing, the following solutions need to be deployed; 1. Computerized customer payment system 2. Digital ID for customers and staff 3. Use of a good RDBMS software in manipulating data in the database 4. RFID chip installed in books to ease transactions and security purpose. 5. Restrict access to database to only administrators and/or authorised personnel only
  • 11. LIBRARY MANAGEMENT SYSTEM 11 4.0 TABLES IN MICROSOFT ACCESS Book table Book table showing how data types are taken I n the book table
  • 12. LIBRARY MANAGEMENT SYSTEM 12 Issue table Issue table design view
  • 13. LIBRARY MANAGEMENT SYSTEM 13 Customer table Customer table design view, showing data types.
  • 14. LIBRARY MANAGEMENT SYSTEM 14 Branch table Above is the design view of branch table, showing how data are taken and how the data types are defined.
  • 15. LIBRARY MANAGEMENT SYSTEM 15 Return table The return table has RETURN_ID which was taken as the primary key and a data type set as number (autonumber). Other fields like BOOK_ID, ISSUE_ID, CUSTOMER_ID, STAFF_ID are the foreign keys in the table having a data type of number.
  • 16. LIBRARY MANAGEMENT SYSTEM 16 Staff table In the table above, the staff_id is taken as the primary key and BRANCH_ID is the foreign key in the table which has a data type number. Other fields like STAFFNAME, STAFFADDRESS etc. are having a data type of text.
  • 17. LIBRARY MANAGEMENT SYSTEM 17 Above is a screen capture of a database titled library created in Microsoft access showing tables and forms created.
  • 18. LIBRARY MANAGEMENT SYSTEM 18 The above screen shot show the book table in Microsoft access
  • 19. LIBRARY MANAGEMENT SYSTEM 19 Customer table showing customer’s name and few more detail of the customer like email address and customer id
  • 20. LIBRARY MANAGEMENT SYSTEM 20 Issue table shows how book are issued to customers using the customer_id and book_id
  • 21. LIBRARY MANAGEMENT SYSTEM 21 Library branch table showing branches with their respective locations and IDs
  • 22. LIBRARY MANAGEMENT SYSTEM 22 FORMS Forms can be used to update records in a master table. For instance a new customer comes in and makes a transaction (e.g. he was issued a book), a new form will be made under the customer’s ID and update his record through the form (i.e. if he is an existing customer) or create new record for him (if he is a new customer).
  • 23. LIBRARY MANAGEMENT SYSTEM 23 Book form, for updating or creating new book record in the database in Microsoft access
  • 24. LIBRARY MANAGEMENT SYSTEM 24 Staff form, also used to update record of staff in the database.
  • 25. LIBRARY MANAGEMENT SYSTEM 25 Return of borrowed books form. Used for monitoring return of book in the database.
  • 26. LIBRARY MANAGEMENT SYSTEM 26 This form has to be filled before giving any book out to any customer.
  • 27. LIBRARY MANAGEMENT SYSTEM 27 Customer data form. It is made very simple and easy in order to capture the customers’’ information when registering with the library.
  • 28. LIBRARY MANAGEMENT SYSTEM 28 CREATING TABLES IN SQL AND INSERTING VALUES Above is database titled library created in SQL using MySQL application. The database library is created and a table (book) was created in it where various values were assigned to it. Among the values is Book_id which represents the primary key of the table. Insert values in done by using the command “insert into” where it allocates the written value into the values assigned.
  • 29. LIBRARY MANAGEMENT SYSTEM 29 Above is the view of the inserted vales into the table “book”. Viewing the values is done by using the command “select *from book” after executing it, it displays all the inserted values as seen above.
  • 30. LIBRARY MANAGEMENT SYSTEM 30 Table above shows how to create another table (branch) in the database library.
  • 31. LIBRARY MANAGEMENT SYSTEM 31 After executing, it shows the values inserted in the table.
  • 32. LIBRARY MANAGEMENT SYSTEM 32 This is the relationship generated for the entire tables generated from the database
  • 33. LIBRARY MANAGEMENT SYSTEM 33 7.0 CONCLUSION • SQL and Microsoft access are all database management application which is very well used in the modern world in organising and manipulating a database. • Though they have their differences like the GUI interface Microsoft access is having and SQL doesn’t have, they all manage the database comfortable. • Depending on the user or users, if an organisation have multiple users then they should go for SQL server based application else if, they should go for Microsoft access. • This project shows how to create tables in both SQL and Microsoft access and also how to create simple data manipulation language and data definition language with how to execute them. • It also shows how relationships are established with the concepts of primary and foreign key within a table. • Lastly, the project shows how queries are created in SQL server, queries like the create command, view, update, alter etc.
  • 34. LIBRARY MANAGEMENT SYSTEM 34 Reference 1. Henry J. Lucas, 2008, Database management for business organisation fifth edition. 2. Alfanso Sucre, 1998, Managing business database second edition. 3. www.sqlquerry.net 4. www.w3schools.com/sql/