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AN OVERVIEW OF THE NATIONAL  M&E SYSTEM (Ghana) A presentation at IFAD M&E workshop -  Accra, 12/12/2011 By  Bruno B. Dery
PRESENTATION OVERVIEW NATIONAL M&E ARCHITECTURE NATIONAL M&E SYSTEM ACHIEVEMENTS & CHALLENGES
SECTION 1 THE NATIONAL M&E ARCHITECTURE
POLICY, PLAN, M&E &BUDGET POLICY GSGDA PLAN DISTRICT & SECTOR PLANS M&E DISTRICT & SECTOR M&E PLANS NATIONAL BUDGET
NATIONAL M&E INSTITUTIONAL ARCHITECTURE <ul><li>Prepare guidelines & training manuals  </li></ul><ul><li>Build M&E capacit...
SECTION 2   THE NATIONAL M&E SYSTEM
<ul><li>Credible, legitimate political leadership  (Building a results-based  M&E system is first and  foremost a politica...
M&E  AS A SYSTEM Stakeholders Analysis Assessing Needs and Conditions Indicators, Matrix, Calendar & Budget Data Collectio...
M&E PLAN <ul><li>The M&E plan is a concise document that provides a roadmap for how M&E will be conducted .  </li></ul><ul...
M&E PLANS AT ALL LEVELS  NDPC MDAs RPCUs DPCUs Project Managers Body Responsible M&E Plans
M&E CORE VALUES
FOCUS ON RESULTS
<ul><li>The Results Matrix: </li></ul><ul><li>Indicators -  </li></ul><ul><li>Baselines -  </li></ul><ul><li>Targets -  </...
<ul><li>DATA AND REPORT FORMATS </li></ul><ul><li>DISTRICT QUARTERLY REPORTS </li></ul><ul><li>ANNUAL PROGRESS REPORTS </l...
SECTION 3 ACHIEVEMENTS
<ul><li>PREPARED DISTRICT AND SECTOR M&E GUIDELINES  (UNDER GPRSII & GSGDA) </li></ul><ul><li>DISTRICT AND SECTOR M&E GUID...
<ul><li>CONDUCTED M&E CONDITIONS AND NEEDS ASSESSMENT FOR 120 DISTRICTS  (UNDER GPRS II) </li></ul><ul><li>PREPARED A DRAF...
<ul><li>NATIONAL ANNUAL PROGRESS REPORTS (2002 -2010) </li></ul><ul><li>CITIZENS’ ASSESSMENT REPORTS (2003 & 2005 & 2008) ...
SECTION 4 CHALLENGES
<ul><li>Vacant M&E positions at all levels </li></ul><ul><li>Limited M&E skills at all levels </li></ul><ul><li>Not many M...
<ul><li>Low to non existing budget lines for M&E at all levels </li></ul><ul><li>Comparatively insignificant releases and ...
<ul><li>No rewards and sanctions for compliance and non-compliance with M&E requirements at all levels. E.G. </li></ul><ul...
<ul><li>Data collection challenges at all levels </li></ul><ul><li>Data gaps and inconsistencies at all levels </li></ul><...
<ul><li>Low demand and utilisation of  M&E results by the DAs, RCCs MDAs, Parliament, OoP, CSOs, Research/ Academia, etc. ...
<ul><li>Duplication of efforts at all levels with minimal co-ordination  E.G. World Bank mission report in October 2004  s...
THANK YOU FOR THE ATTENTION
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An overview of the Ghana national M&E system

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A presentation at IFAD M&E Workshop, 12 december 2011, by Bruno B. Dery

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Transcript of "An overview of the Ghana national M&E system"

  1. 1. AN OVERVIEW OF THE NATIONAL M&E SYSTEM (Ghana) A presentation at IFAD M&E workshop - Accra, 12/12/2011 By Bruno B. Dery
  2. 2. PRESENTATION OVERVIEW NATIONAL M&E ARCHITECTURE NATIONAL M&E SYSTEM ACHIEVEMENTS & CHALLENGES
  3. 3. SECTION 1 THE NATIONAL M&E ARCHITECTURE
  4. 4. POLICY, PLAN, M&E &BUDGET POLICY GSGDA PLAN DISTRICT & SECTOR PLANS M&E DISTRICT & SECTOR M&E PLANS NATIONAL BUDGET
  5. 5. NATIONAL M&E INSTITUTIONAL ARCHITECTURE <ul><li>Prepare guidelines & training manuals </li></ul><ul><li>Build M&E capacity </li></ul><ul><li>Create the necessary conditions for M&E </li></ul><ul><li>Institute rewards & sanctions </li></ul><ul><li>Etc. </li></ul><ul><li>Guide districts to develop and implement M&E Plans </li></ul><ul><li>Coordinate district M&E activities </li></ul><ul><li>Prepare Regional APRs, </li></ul><ul><li>Etc. </li></ul><ul><li>Prepare & implement M&E Plans </li></ul><ul><li>Collect, Collate & Analyse Data </li></ul><ul><li>Prepare District APRs </li></ul><ul><li>Etc. </li></ul><ul><li>M&E Division of NDPC </li></ul><ul><li>PPMEDs </li></ul><ul><li>Cross-Sectoral Planning Group </li></ul><ul><li>CSOs, private sector actors, Etc. </li></ul><ul><li>RPCU Members </li></ul><ul><li>other sector agencies </li></ul><ul><li>representatives of CSOs </li></ul><ul><li>Private sector actors </li></ul><ul><li>Etc. </li></ul><ul><li>DPCU Members </li></ul><ul><li>other sector agencies </li></ul><ul><li>representatives of TAs and CSOs </li></ul><ul><li>Private sector actors </li></ul><ul><li>Etc. </li></ul>MDA RPCU MDA Regional Director DPCU MDA District Director Information Flow and Feedback Key Actors Roles PRESIDENT PARLIAMENT
  6. 6. SECTION 2 THE NATIONAL M&E SYSTEM
  7. 7. <ul><li>Credible, legitimate political leadership (Building a results-based M&E system is first and foremost a political activity with technical dimensions) </li></ul><ul><li>Strong human, institutional, and management capacity in the public sector </li></ul><ul><li>Public service known for integrity, honesty, and professionalism </li></ul><ul><li>Well-developed financial, budgetary, and accounting systems </li></ul><ul><li>A tradition of accountability and transparency </li></ul>PRECONDITIONS FOR A CREDIBLE NATIONAL M&E SYSTEM
  8. 8. M&E AS A SYSTEM Stakeholders Analysis Assessing Needs and Conditions Indicators, Matrix, Calendar & Budget Data Collection Data Analysis and Use Participatory PM&E Other Studies & Evaluations M&E Reports & Dissemination
  9. 9. M&E PLAN <ul><li>The M&E plan is a concise document that provides a roadmap for how M&E will be conducted . </li></ul><ul><li>It assists MDAs/MMDAs to measure progress toward achievement of the S/DMTDP goals and objectives in a structured way </li></ul><ul><li>It provides a clear direction on how specific activities and expected results of the S/DMTDP will be utilised </li></ul><ul><li>It incorporates components that makes it possible to understand the S/DMTDP, reflect and learn lessons from its implementation. </li></ul><ul><li>The process of developing the plan must be as participatory and collaborative as possible </li></ul>WHAT IS IT ?
  10. 10. M&E PLANS AT ALL LEVELS NDPC MDAs RPCUs DPCUs Project Managers Body Responsible M&E Plans
  11. 11. M&E CORE VALUES
  12. 12. FOCUS ON RESULTS
  13. 13. <ul><li>The Results Matrix: </li></ul><ul><li>Indicators - </li></ul><ul><li>Baselines - </li></ul><ul><li>Targets - </li></ul>NATIONAL M&E YARDSTICKS
  14. 14. <ul><li>DATA AND REPORT FORMATS </li></ul><ul><li>DISTRICT QUARTERLY REPORTS </li></ul><ul><li>ANNUAL PROGRESS REPORTS </li></ul>REPORTING ON RESULTS
  15. 15. SECTION 3 ACHIEVEMENTS
  16. 16. <ul><li>PREPARED DISTRICT AND SECTOR M&E GUIDELINES (UNDER GPRSII & GSGDA) </li></ul><ul><li>DISTRICT AND SECTOR M&E GUIDELINES ORIENTATIONS (BASIC M&E TRAINING) </li></ul><ul><li>M&E PLANS FOLLOW-UP, REVIEW AND FEEDBACK </li></ul><ul><li>DISTRICT AND SECTOR M&E PLANS </li></ul>M&E GUIDELINES AND PLANS
  17. 17. <ul><li>CONDUCTED M&E CONDITIONS AND NEEDS ASSESSMENT FOR 120 DISTRICTS (UNDER GPRS II) </li></ul><ul><li>PREPARED A DRAFT M&E MANUAL </li></ul><ul><li>CONDUCTED M&E TRAINING FOR NEWLY CREATED DISTRICTS (2008) </li></ul>BUILDING M&E CAPACITIES
  18. 18. <ul><li>NATIONAL ANNUAL PROGRESS REPORTS (2002 -2010) </li></ul><ul><li>CITIZENS’ ASSESSMENT REPORTS (2003 & 2005 & 2008) </li></ul><ul><li>DISTRICT AND SECTOR ANNUAL PROGRESS REPORTS </li></ul><ul><li>DISSEMINATION OF APRs AND CITIZENS’ ASSESSMENT REPORTS </li></ul>M&E RESULTS AND DISSEMINATION
  19. 19. SECTION 4 CHALLENGES
  20. 20. <ul><li>Vacant M&E positions at all levels </li></ul><ul><li>Limited M&E skills at all levels </li></ul><ul><li>Not many M&E Champions at the highest level </li></ul>HUMAN RESOURCES
  21. 21. <ul><li>Low to non existing budget lines for M&E at all levels </li></ul><ul><li>Comparatively insignificant releases and actual disbursements on M&E </li></ul><ul><li>Unattractive conditions of work and conditions of service for M&E positions at all levels </li></ul>FINANCIAL RESOURCES AND INCENTIVES
  22. 22. <ul><li>No rewards and sanctions for compliance and non-compliance with M&E requirements at all levels. E.G. </li></ul><ul><li>BUDGETARY REWARDS – No linkage between budget releases and M&E results </li></ul><ul><li>REGULATORY SANCTIONS – Act 480, “Section 19 (1) the Commission may with the prior approval of the President by legislative instrument make regulations to- </li></ul><ul><ul><ul><li>Prescribe the procedure for the submission of development plans; </li></ul></ul></ul><ul><ul><ul><li>Prescribe the form and time for submission of the plans to the Commission; and </li></ul></ul></ul><ul><ul><ul><li>Make provisions to give full effect to this Act.” </li></ul></ul></ul>REWARDS AND SANCTIONS
  23. 23. <ul><li>Data collection challenges at all levels </li></ul><ul><li>Data gaps and inconsistencies at all levels </li></ul><ul><li>Information management systems (for data storage, retrieval and presentation) challenges at all levels (Lack of or under utilisation of database systems) </li></ul>DATA AND INFORMATION MANAGEMENT
  24. 24. <ul><li>Low demand and utilisation of M&E results by the DAs, RCCs MDAs, Parliament, OoP, CSOs, Research/ Academia, etc. </li></ul><ul><li>Weak linkages and utilisation of M&E results to inform policy, plans and budgets </li></ul><ul><li>Duplication of efforts at all levels </li></ul>DEMAND AND UTILISATION OF M&E RESULTS
  25. 25. <ul><li>Duplication of efforts at all levels with minimal co-ordination E.G. World Bank mission report in October 2004 states” </li></ul><ul><li>“ while all core management agencies of government and sectors are increasing their focus on M&E, there is also an increasing risk of overlap, replication and development of parallel processes. Development Partner support is contributing to this. The increasing number of interventions and partners has increased the number of overlapping and potentially contradictory systems. Poor coordination in decentralized M&E has been identified as producing negative returns” . </li></ul>WEAK CO-ORDINATION
  26. 26. THANK YOU FOR THE ATTENTION
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